statewide financial system (internal use only) statewide financial system steering committee may 9...
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Statewide Financial System (Internal Use Only)
Statewide Financial SystemSteering Committee
Statewide Financial SystemSteering Committee
May 9May 9thth, 2012, 2012
Statewide Financial System (Internal Use Only)2
Agenda
SFS Program UpdatesSFS Program Updates
Steering Committee Transition / User Group Planning
Statewide Financial System (Internal Use Only)3
Agenda
SFS Program Updates
Steering Committee Transition / User Group PlanningSteering Committee Transition / User Group Planning
Statewide Financial System (Internal Use Only)4
The Journey Begins
With gained SFS experience, some agency users will see system inefficiencies/process snags that may impede their work performance
As these are raised internally, agencies will realize what’s working/what doesn’t work within their own businesses
Viable approaches necessary to adapt Need venue to share common issues/determine successful solutions
Revisit user groups as “idea funnel” for system improvements
Revisit user groups as “idea funnel” for system improvements
Statewide Financial System (Internal Use Only)5
User Groups Revisited
Purpose Share best practices between agencies
Determine common system/process issues to be addressed
Propose realistic group solutions/recommendations for review/action
Structure Volunteer membership
Led by agency champion with OSC/DOB/OGS process owner involvement and SFS support
Self-governing – Meeting monthly with self-defined rules of engagement
Proposed initial groups are Accounting; Budget/Finance; Revenue; Travel & Expense; Bulkload
Statewide Financial System (Internal Use Only)6
Next Steps
Commitment of agency champions for initial groups
Comfortable in leading discussions/soliciting inputs from others Strong topic orientation SFS business process knowledgeable (Super Users) Interest in working with representatives from other agencies to seek best
practices statewide
Promote user group membership as an opportunity to:
Share system user experience/viewpoints Work together with peers to help resolve system/process problems in a casual,
open forum Help drive best practices/business process improvement initiatives Gain additional system knowledge from other users
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