Statewide Financial System (Internal Use Only)

Statewide Financial SystemSteering Committee

Statewide Financial SystemSteering Committee

May 9May 9thth, 2012, 2012

Statewide Financial System (Internal Use Only)2

Agenda

SFS Program UpdatesSFS Program Updates

Steering Committee Transition / User Group Planning

Statewide Financial System (Internal Use Only)3

Agenda

SFS Program Updates

Steering Committee Transition / User Group PlanningSteering Committee Transition / User Group Planning

Statewide Financial System (Internal Use Only)4

The Journey Begins

With gained SFS experience, some agency users will see system inefficiencies/process snags that may impede their work performance

As these are raised internally, agencies will realize what’s working/what doesn’t work within their own businesses

Viable approaches necessary to adapt Need venue to share common issues/determine successful solutions

Revisit user groups as “idea funnel” for system improvements

Revisit user groups as “idea funnel” for system improvements

Statewide Financial System (Internal Use Only)5

User Groups Revisited

Purpose Share best practices between agencies

Determine common system/process issues to be addressed

Propose realistic group solutions/recommendations for review/action

Structure Volunteer membership

Led by agency champion with OSC/DOB/OGS process owner involvement and SFS support

Self-governing – Meeting monthly with self-defined rules of engagement

Proposed initial groups are Accounting; Budget/Finance; Revenue; Travel & Expense; Bulkload

Statewide Financial System (Internal Use Only)6

Next Steps

Commitment of agency champions for initial groups

Comfortable in leading discussions/soliciting inputs from others Strong topic orientation SFS business process knowledgeable (Super Users) Interest in working with representatives from other agencies to seek best

practices statewide

Promote user group membership as an opportunity to:

Share system user experience/viewpoints Work together with peers to help resolve system/process problems in a casual,

open forum Help drive best practices/business process improvement initiatives Gain additional system knowledge from other users