state of new jersey department of environmental protection

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Using NJDEP Onlineto Create and Submit Annual Compliance

Certification & Six Month Deviation Reports

October 2009State of New Jersey

Department of Environmental Protection

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Website: http://www.nj.gov

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Log into My New Jersey

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DEP Apps: Click on DEP Online Services

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DEP Online Services: Select “Documents & Forms”

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Documents & Forms: Air Program

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Periodic Compliance Certification: Select Type of Instructions

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Instructions: Select Open to Download

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Instructions: Save or Print and Read

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Periodic Compliance Spreadsheet: Click Excel Icon to Download

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Spreadsheet: Select Save to Download

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Spreadsheet: Select Save

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Spreadsheet: Select Open, then Logout out of DEP Online

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Open Excel Spreadsheet, Always Enable Macros

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Validate & Prepare to Submit Tab

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Instructions Tab

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Facility Info & Cert Status Tab: Section I

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Section II: Compliance Certification Statement

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Continuous Compliance Summary Tab

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Deviation Summary Tab

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Validate Spreadsheet: Correct all Invalid Entries

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Spreadsheet Validated Confirmation

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Lock Spreadsheet

Step 1: Unlocked Copy Created - Select OK

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Step 2 : Viewing Locked Copy

Select OK

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Close Spreadsheet - Save Changes “YES”

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How to Submit A Electronic Periodic Compliance Certification

NJDEP Online: My Workspace - Air Program

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Step 1: Instructions

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Step 2: Submission Name

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Step 3: Facility Selection, Click on Access Facility Icon

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Step 4: Contacts, Enter Contact Information & Phone Number

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Check Save to My Favorites Contacts and Click Continue

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Contact Update: Click on Create New Favorite Contact

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Contact Update: New Favorite

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Contact Update: Click Overwrite Existing Contact

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Contact Update: Overwrite

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Contacts

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Step 5: Spreadsheet Upload - Browse & Find Locked Doc.

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Click on Continue - Uploading Spreadsheet

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Step 6: Upload Confirmation - Click “Yes”

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Step 7: Attachment Upload (optional), Browse & Find Docs., and Click Upload

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N.J.A.C. 7:27-1.39 Two Part Certification• Individual With Direct Knowledge "I certify under penalty of law that I believe

the information provided in this document is true, accurate, and complete. I am aware that there are significant civil and criminal penalties, including the possibility of fine or imprisonment or both, for submitting false, inaccurate or incomplete information.”

• Responsible Official "I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attached documents and, based on my inquiry of those individuals immediately responsible for obtaining the information, I believe that the submitted information is true, accurate and complete. I am aware that there are significant civil and criminal penalties, including the possibility of fine or imprisonment or both, for submitting false, inaccurate or incomplete information.”

• A Responsible Official is defined in N.J.A.C. 7:27-1.4 as follows:For a corporation: A president, secretary, treasurer, or vice president of the corporation; any other person who performs similar policy or decision making functions for the corporation; or a duly authorized representative responsible for the overall operation of a facility (plant manager, etc.) For a partnership: A general partner. For a sole proprietorship: The proprietor For a government agency: Either a principal executive officer or ranking elected official.

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Step 8: Certification, Click on the Blue Ribbon

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Certification of the Individual w/Direct KnowledgeType in Cert. PIN, and Click Certify

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Certification Successful for IDK

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Adding Another IDK or RO (optional), Click Add Cert. Type

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Adding Another IDK or RO: Select Type, Click Add Certifier

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Additional Individual w/ Direct Knowledge Added Send Notifications to IDK and RO

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Send Notifications to Responsible Official and Individual w/ Direct Knowledge

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Email Notification Confirmation to RO or IDK

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Example of Email Notification

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RO or IDK Logs Into DEP Online, Select Certifications Tab

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Certifications Tab: Periodic Compliance Certification, Click Blue Ribbon

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Viewing the Locked Document to be Certified and Certification by the Responsible Official

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Viewing the Locked Document, Click the Link Under Specific Registration Information

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Viewing the Locked Document

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Certification Complete Return to My Workspace: My Services – In Progress

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Step 9: NJDEP Submission Confirmation

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My Workspace: My Services – Submitted

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EPA Submittal: Click on Printer Friendly Version & Print

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EPA Submittal: Sign to Certify, View and Print the Locked Document

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Submitting to EPA: Print the Locked Document

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AIR Compliance & Enforcement Regional Contact Information:

Northern Regional OfficeMichael Papp, Managerphone (973) 656-4444 7 Ridgedale Ave

fax (973) 656-4080 Cedar Knolls, NJ 07927 (Bergen, Essex, Hunterdon, Hudson, Morris, Passaic, Somerset,

Sussex, Union, and Warren counties)

Central Regional Office Patricia A. Conti, Managerphone (609) 292-3187 PO Box 407 401 East State St.fax (609) 292-6450 Trenton, NJ 08625 P.O. Box 407(Burlington, Mercer, Middlesex, Trenton, NJ 08625Monmouth, and Ocean counties) (US Mail) (FedEx/UPS)

Southern Regional OfficeRichelle Wormley, Managerphone (856) 614-3601 One Port Centerfax (856) 614-3613 2 Riverside Drive (Atlantic, Camden, Camden, NJ 08103 Cape May, Cumberland, Gloucester, and Salem counties)

Lauren Keltos, Air CRO, (609)292-3187

THANK YOU