staff meeting

SCHOOL MANAGEMENTStaff Meeting

(In the context of School)___________________________

What is this picture ?

What is in this picture ?

What is being done in this picture ?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

Which type of meeting is this?

What is being done in this picture ??

Staff Meeting (in the context of School Management)

“A meeting system is a technique used to make meetings, conferences or other gatherings of individuals go more smoothly, come to mutually agreeable decisions or otherwise accomplish a goal. “

“A gathering attended by the members of staff of a school, to discuss issues relating to the running of the school.”

“A staff meeting is an employee conference that may be conducted in whichever manner and frequency the organizer need to.”

Why are you conducting a Staff Meeting??? (Continue…)

You can ensure that your meeting will begin well if you set it up well. Effective preparation allows the participants to focus on achieving the meeting objective. So first you have to have an objective like;

What is the reason for the meeting? What do you want to accomplish? What specific outcomes are you trying to

achieve at this meeting? How important is this outcome?

Why are you conducting a Staff Meeting???

(Continue…)

The Goal: To conduct a meeting that is effective, productive, predictable, successful, and as short as possible.

BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING

Define the purpose of the meeting

Develop an agenda in cooperation with the staff.

Distribute or provide the agenda and circulate background material

Choose an appropriate meeting time.

Choose a suitable location Use visual aids for interest

BEFORE THE MEETING

DURING THE MEETING

Greet members and make them feel welcome.

Start on time. End on time. Review the agenda and set

priorit ies for the meeting. Stick to the agenda. Encourage group discussion to

get all points of view and ideas. Encourage feedback.

DURING THE MEETING Keep conversation focused on the

topic. Keep minutes of the meeting for

future reference. Summarize agreements reached

and end the meeting on a unifying or posit ive note.

Summarize action items, indicating who is responsible, and when the activit ies are due.

AFTER THE MEETING

Write up and distribute minutes within 3 or 4 days.

Discuss any problems during the meeting with other staff.

Follow-up on delegation decisions. Give recognit ion and appreciat ion to

excellent and t imely progress. Put unfinished business on the

agenda for the next meeting. Conduct a periodic evaluation of the

meetings.

How many types of Meeting ???

Objective: To discuss an issue or conflict and decide how to solve it.

Tip: The following problem-solving process will help your group make better decisions the next time you meet.

1. Identify the Problem 2. Determine the causes 3. Generate possible solutions 4. Evaluate the proposed solution 5. Choose the best solution

Problem Solving Meeting

Informational MeetingObjective: To give or receive

information about a specific idea or important matters concerning the attendees.

1. Specify the IDEA 2. Determine the outl ine 3. Generate possible

contribution 4. Evaluate the proposed

ideas 5. Choose the best outcome

Brainstorming Meeting Objective: To produce new ideas about a specific

topic. Tip: Here are some guidelines to follow for a more

effective brainstorming session: Participants should be told the

objective of the session The atmosphere of the meeting should

be loose and informal. Make sure that no idea is ruled out

because it 's too wild. A facil i tator should be appointed to

control the f low of information

Thank you all for participation &

Contribution