social club of people's empowerment-scope project management zafar iqbal zi_agr@yahoo.com...
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SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
PROJECT MANAGEMENTPROJECT MANAGEMENT
ZAFAR IQBALZAFAR IQBALZi_agr@yahoo.comZi_agr@yahoo.com
SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Acknowledgements:
“Project Management – Strategic Design and Implementation” 4th Ed., by David I. Cleland and Lewis R. Ireland, McGraw Hill
“Project Management, A Systems Approach to Planning, Scheduling, and Controlling”, 6th Ed.
by Harold Kerzner, John Wiley & Sons, Inc, New York, USA
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
What is a Project?
A project is a planned undertaking which is a set of interrelated and coordinated activities designed to achieve certain predetermined objectives within a given budget and period of time.
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
What is Project Management?
Project Management is the process of planning, organizing and managing tasks and resources to accomplish a definite objective, usually within constraints on time, recourses, or cost.
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Project Constraint Triangle
Project
Scope
TimeCost
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
The Project Cycle Management
A typical project has a sequence of stages/phases from inception to maturity. All such stages/phases of the project form the project cycle.
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Identification Preparation Appraisal/Evaluation Approval Implementation Monitoring (M&E) Completion Evaluation
Phases of the Project Cycle
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Project Management - Requirements
Quantitative tools / techniques.
Organizational structures.
Organizational behavior.
Clarity of project manager’s role, job description and authority.
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Core Functions of Project Management
Planning – What are we aiming for and why?
Organizing – What’s involved and Why? Directing – Who decides what and where? Motivation – What brings out the best
performance of people? Controlling – Who judges results and by
what standards?
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Successful Project Management!
Having achieved project objectives Within time Within cost At the desired technical performance level Effective & efficient use of recourses Within minimum or mutually agreed scope
changes Within the main framework of organization Within corporate culture and Accepted by the customer
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Management Pitfalls !
Planning Errors Managing versus Doing People versus Task skills Ineffective Communications Time Management Cost/Resource Management Performance Management
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Principals of Procurement
Provides a Macro Framework for: Procurement Planning Procurement Advertisement Qualification/Disqualification of Contractors Method of Procurements Opening, Evaluation & Rejection of Bids Acceptance & Award of Contracts Maintenance of Records and Freedom of Information Grievances Redressal
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Procurement Planning
Contract Statement of Work (CSOW) Contract Work Breakdown Structure
(CWBS) Requirements for a year to be advertised
in advance Limitation on splitting or regrouping Generic Specifications Approval Mechanism to be in place
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Methods of Procurement Open competitive Bidding Principal method Single Stage. One Envelope procedure. Two Stage Bidding Process.
Technical proposal without price for uniform specifications.
Price proposals on the basis of uniform technical specifications.
Two Stage two envelope bidding First stage Technical proposal & financial proposal Second Stage – Revised Technical proposal –
Supplementary financial proposal. Negotiated Tendering
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Alternate Methods of Procurement
Petty Purchases (upto Rs 10,000)
Request for quotations (upto Rs 40,000)
Direct contracting
(Repeat Orders upto 15 % only) Negotiated Tendering.
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Opening, Evaluation & Rejection of Bids
Public Opening of Bids Evaluation Reports to be given to all
Bidders Bidders Right to Represent – 10 Days
Ban on Financial Negotiations Only Technical Negotiations allowed
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Other Provisions
Lowest Evaluated Bidder to get the Contract Full Records to be Maintained for a minimum
period of Five (5) Years Integrity Pacts Grievances Redressal
Within the Company 2nd Tier Grievance Redressal
Ombudsman Judicial Recourse
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Monitoring of Public Procurements
Internal Pre/Post Audit Procedures
Audit by the Auditor General
Monitoring by the Authority
Procurement Audits by Private Sector Auditors
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Procurement Contract
Legal Document Contract Law Contract Negotiations Contract Signing Contractual Obligation Various Clauses of the Contract
(Termination, Force Majure, etc.)
SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE
Thank You !
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