social club of people's empowerment-scope project management zafar iqbal [email protected]...

SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE

PROJECT MANAGEMENTPROJECT MANAGEMENT

ZAFAR IQBALZAFAR [email protected][email protected]

SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE


Acknowledgements:

“Project Management – Strategic Design and Implementation” 4th Ed., by David I. Cleland and Lewis R. Ireland, McGraw Hill

“Project Management, A Systems Approach to Planning, Scheduling, and Controlling”, 6th Ed.

by Harold Kerzner, John Wiley & Sons, Inc, New York, USA


What is a Project?

A project is a planned undertaking which is a set of interrelated and coordinated activities designed to achieve certain predetermined objectives within a given budget and period of time.


What is Project Management?

Project Management is the process of planning, organizing and managing tasks and resources to accomplish a definite objective, usually within constraints on time, recourses, or cost.


Project Constraint Triangle

Project

Scope

TimeCost


The Project Cycle Management

A typical project has a sequence of stages/phases from inception to maturity. All such stages/phases of the project form the project cycle.


Identification Preparation Appraisal/Evaluation Approval Implementation Monitoring (M&E) Completion Evaluation

Phases of the Project Cycle


Project Management - Requirements

Quantitative tools / techniques.

Organizational structures.

Organizational behavior.

Clarity of project manager’s role, job description and authority.


Core Functions of Project Management

Planning – What are we aiming for and why?

Organizing – What’s involved and Why? Directing – Who decides what and where? Motivation – What brings out the best

performance of people? Controlling – Who judges results and by

what standards?


Successful Project Management!

Having achieved project objectives Within time Within cost At the desired technical performance level Effective & efficient use of recourses Within minimum or mutually agreed scope

changes Within the main framework of organization Within corporate culture and Accepted by the customer


Management Pitfalls !

Planning Errors Managing versus Doing People versus Task skills Ineffective Communications Time Management Cost/Resource Management Performance Management


Principals of Procurement

Provides a Macro Framework for: Procurement Planning Procurement Advertisement Qualification/Disqualification of Contractors Method of Procurements Opening, Evaluation & Rejection of Bids Acceptance & Award of Contracts Maintenance of Records and Freedom of Information Grievances Redressal


Procurement Planning

Contract Statement of Work (CSOW) Contract Work Breakdown Structure

(CWBS) Requirements for a year to be advertised

in advance Limitation on splitting or regrouping Generic Specifications Approval Mechanism to be in place


Methods of Procurement Open competitive Bidding Principal method Single Stage. One Envelope procedure. Two Stage Bidding Process.

Technical proposal without price for uniform specifications.

Price proposals on the basis of uniform technical specifications.

Two Stage two envelope bidding First stage Technical proposal & financial proposal Second Stage – Revised Technical proposal –

Supplementary financial proposal. Negotiated Tendering


Alternate Methods of Procurement

Petty Purchases (upto Rs 10,000)

Request for quotations (upto Rs 40,000)

Direct contracting

(Repeat Orders upto 15 % only) Negotiated Tendering.


Opening, Evaluation & Rejection of Bids

Public Opening of Bids Evaluation Reports to be given to all

Bidders Bidders Right to Represent – 10 Days

Ban on Financial Negotiations Only Technical Negotiations allowed


Other Provisions

Lowest Evaluated Bidder to get the Contract Full Records to be Maintained for a minimum

period of Five (5) Years Integrity Pacts Grievances Redressal

Within the Company 2nd Tier Grievance Redressal

Ombudsman Judicial Recourse


Monitoring of Public Procurements

Internal Pre/Post Audit Procedures

Audit by the Auditor General

Monitoring by the Authority

Procurement Audits by Private Sector Auditors


Procurement Contract

Legal Document Contract Law Contract Negotiations Contract Signing Contractual Obligation Various Clauses of the Contract

(Termination, Force Majure, etc.)


Thank You !

social club of people's empowerment-scope project management zafar iqbal [email protected]...

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