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SHAREPOINT HYBRIDAND IMPLICATIONS OF 2016
Dan Charlton
Senior Consultant
MCSE, MCSA, MCP
Copyright 2016 Total Solutions Inc. All Rights Reserved.
COMPANY OVERVIEW
Copyright 2016 Total Solutions Inc. All Rights Reserved.
TOTAL SOLUTIONS – OVERVIEW
• SharePoint Consulting & Development Organization•Design
•Development
•Administration
•Management Consulting
• Clients• International government agencies
•Major universities
• Fortune 100 organizations
• Family owned and operated
Copyright 2016 Total Solutions Inc. All Rights Reserved.
TOTAL SOLUTIONS – SERVICES
• Project Types Design & Consulting
Intranets & Extranets
Collaboration
Enterprise Content Management
Application / Workflow Development
Reporting & Dashboards
Governance & Security Frameworks
Branding & UI / UX
Business Process Management
Migrations
Systems Integration
Copyright 2016 Total Solutions Inc. All Rights Reserved.
TOTAL SOLUTIONS – DANIEL CHARLTON
Graduated from Michigan State University in December 2007
Worked in IT 5+ years
Worked at Total Solutions 3+ years
Microsoft Certified Professional
Microsoft Certified Solutions Associate: Office 365
Microsoft Certified Solutions Expert: SharePoint
Certified Scrum Master
Certified Scrum Product Owner
Copyright 2016 Total Solutions Inc. All Rights Reserved.
INTRO TO HYBRID
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WHAT IS SHAREPOINT HYBRID?
“With SharePoint Server 2013 hybrid, productivity services in SharePoint Online can be integrated with on-premises SharePoint Server 2013 to provide unified functionality and access to data. For enterprises that want to gradually move their existing on-premises SharePoint Server 2013 services to the cloud, SharePoint Server 2013 hybrid provides a staged migration path by extending high-impact SharePoint Server 2013 workloads to SharePoint Online.”
--TechNet
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT DOES THAT ACTUALLY MEAN?
SharePoint Hybrid environments consist of some main elements:
Common Identity Management
Integrated Services (Search, Business Connectivity, Duet Enterprise)
New for 2016: Extending cloud-only services (like Delve) to on-premise content
What is this NOT?
A unified navigation solution
A means of data replication
A means of high availability or failover capacity
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHY WOULD MY COMPANY WANT HYBRID?
We want to do away with on-premises resources over time.
We have regulatory constraints that require us to keep certain data in-house.
We want our users to have better access to enterprise content.
We have a ton of data that would make full-cloud too expensive.
We want to reduce unsanctioned tech usage.
We can’t get enough of techie buzz terms like ‘hybrid’ and ‘cloud’.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
TOPOLOGY
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WHAT TYPES OF HYBRID ARE AVAILABLE?
An outbound authentication topology lets the on-premises SharePoint Server 2013 farm make authenticated connections to SharePoint Online.
Connections to SharePoint Online that originate from SharePoint Server 2013 are referred to as outbound connections.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT TYPES OF HYBRID ARE AVAILABLE?
An inbound authentication topology lets SharePoint Online make authenticated connections to the on-premises SharePoint Server 2013 farm.
Connections to SharePoint Server 2013 that originate from SharePoint Online are referred to as inbound connections.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT TYPES OF HYBRID ARE AVAILABLE?
A two-way authentication topology lets SharePoint Online make authenticated connections to the on-premises SharePoint Server 2013 farm and lets the on-premises SharePoint Server 2013 farm make authenticated connections to SharePoint Online.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
HOW DO TOPOLOGIES WORK IN PRACTICE?
Outbound:
Using SharePoint Online for external user portals
Isolating secure content for access on-premise (or over VPN) only
Isolating only specific content as available for cloud users
Inbound:
SharePoint Server used only for searching on-premise content (i.e. file shares)
Maintaining existing Server Side Object Model applications
Making on-premise database content available to SharePoint Online
Two-Way:
Everything can be available to both environments
Risks over-exposing content or interfering with the user experience
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT TOPOLOGY IS RIGHT FOR MY BUSINESS?
Do your users need to be able to search, find, and use on-premises content and data while they’re in the field or at a branch office?
Do your remote users need to securely access data from existing on-premises business systems?
Is it more cost effective to deploy a hybrid environment or to move your SharePoint content and applications to the cloud entirely?
Are there legal or regulatory considerations that could affect your decision on where to store business data?
Does your SharePoint Server 2013 farm contain custom code that cannot be easily migrated to SharePoint Online?
Copyright 2016 Total Solutions Inc. All Rights Reserved.
INTEGRATION
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT SERVICES CAN INTEGRATE?
SharePoint Search Service Provides a single, central location to manage search across both online and on-premises content.
Allows integration with legacy SharePoint deployments (2007, 2010, 2013, or 2016).
Integration with search-driven cloud-only services like Delve and Office-Graph.
Allows query processing and index hosting to be offloaded to the cloud, reducing the on-premise workload.
Relies on on-premise servers to index on-premise content and supplies the index to cloud-based services.
Unified relevancy ranking of all indexed content from all locations (including, potentially, multiple on-premise SharePoint farms).
Business Connectivity Services Allows users in the cloud to connect to an on-premises ODBC data source for both read and write
operations.
Most effective means of securely surfacing on-premises databases in SharePoint Online without resorting to custom code.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT SERVICES CAN INTEGRATE?
Duet Enterprise Online Allows users in the cloud to connect to an on-premises SAP system for both read and write operations.
Only Microsoft-backed means of connecting SAP content to SharePoint Online.
On-premise Exchange and/or Lync Deployments Allows SharePoint Online to fall back on on-premises Office-suite resources rather than the native
Office 365 counterparts.
Allows for additional (potentially legally required) control over the Exchange or Lync configuration.
Only Microsoft-backed means of integrating Lync-backed phone systems with SharePoint Online.
Presence information permeates across both environments.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT SERVICES CAN INTEGRATE?
OneDrive for Business Allows all OneDrive for business content (i.e. the user’s personal files) to be hosted in the cloud.
Includes 1TB of storage per user.
Ensures users can access their files from anywhere.
Provides secure means of making files available to external users.
New for 2016: Site Folders provides integrated location for browsing all SharePoint files.
Social and User Profiles Allows all user profiles to exist in the cloud (rather than a separate profile for each environment).
New for 2016: unification of followed sites.
New for 2016: unification of Delve content.
New for 2016: integration with Microsoft Identity Manager 2016.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT ELSE CAN IT DO (NEW FOR 2016)?
Improved Information Rights Management spanning both pieces of hybrid
Search and identify sensitive content across SharePoint Server, SharePoint Online, and OneDrive for Business.
Apply IRM policies that persist across the locally synced content divide of One Drive for Business.
New Compliance Center and In-Place Policy Hold Center sites provide improved methods for defining, applying, and auditing IRM operations.
UI Changes bring more consistent experience
On-premise document libraries gain the 365 extra buttons.
On-premise sites gain the App launcher and can add additional business applications that persist in both environments.
Suite bar can be themed in both environments.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT CAN NOT INTEGRATE?
Web Applications, Site Collections, Sites, Lists/Libraries
Office Online
Managed Metadata
Managed Metadata based navigation
Content Type Hubs
Server Side Object Model Solutions (sort of)
Workflow Features (sort of)
Copyright 2016 Total Solutions Inc. All Rights Reserved.
OTHER HYBRID CONSIDERATIONS
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT DO WE NEED FOR HYBRID?
The Obvious: SSL-secured On-Premise deployment of SharePoint Server 2013
Office 365 subscriptions with SharePoint Online licenses
On-premise SharePoint Server license
The Technical: Common Identity Management:
On-Premise deployment of Active Directory
On-Premise deployment of DirSync
On-Premise deployment of ADFS
Integrated Services:
Reverse Proxy Server
Server-to-Server (STS) certificate trust
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT IS COMMON IDENTITY MANAGEMENT?
If you have existing user accounts in an on-premises
directory, you don't want to re-create all of those
accounts in Office 365 and risk introducing
differences or errors between the environments.
Directory synchronization helps you mirror those
accounts between your online and on-premises
environments.
If you want users to be able to log on to Office
365 with their on-premises credentials, you can
also configure SSO. With SSO, Office 365 is
configured to trust the on-premises environment
for user authentication. SSO requires an
implementation of ADFS 2.0.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
CAN’T THIS ALL LIVE IN THE CLOUD?
SharePoint 2016 supports Azure Active Directory (AAD) authentication by default.
Azure Active Directory Services Preview allows for cloud-hosted domains.
On-premise machines are able to join domain.
Currently the standard implementation for Windows 10 installation when setup with an Office 365 user account.
SharePoint Server 2016 can be installed on Azure VMs or on premise and join an Azure-hosted domain.
All authentication and identity management handled in Azure.
Eliminates the need for on-premise Active Directory deployments.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHY A REVERSE PROXY DEVICE?
Reverse proxy devices play a role in the secure configuration of a hybrid SharePoint Server 2013 deployment when inbound traffic from SharePoint Online needs to be relayed to your on-premises SharePoint Server 2013 farm.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT REVERSE PROXIES ARE SUPPORTED?
General Requirements: Support client certificate authentication with a wildcard or SAN SSL certificate.
Support pass-through authentication for OAuth 2.0, including unlimited OAuth bearer token transactions.
Accept unsolicited inbound traffic on TCP port 443 (HTTPS).
Bind a wildcard or SAN SSL certificate to a published endpoint.
Relay traffic to an on-premises SharePoint Server 2013 farm or load balancer without rewriting any packet headers.
Specific Devices: Windows Server 2012 R2 with Web Application Proxy (WA-P)
Forefront Threat Management Gateway (TMG) 2010
F5 BIG-IP
Citrix NetScaler
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT ABOUT CERTIFICATE TRUSTS?
When you set up server-to-server authentication for hybrid environments, you create a trust relationship between your on-premises SharePoint farm and your SharePoint Online tenant, which uses Azure Active Directory as a trusted token signing service.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHY DID WE WANT HYBRID AGAIN?
Want to move to the cloud in the long term
Want to maintain existing on-premise applications
Want to improve off-premise accessibility
Want to reduce on-premise resource requirements
Want 1TB of user OneDrive storage without massive hard drive farms
Want to stay on latest software without major re-investments
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT OTHER GOODIES ARE IN SHAREPOINT 2016?
MinRoles Allows each server in the farm to serve a specific role
Provides compliance monitoring and enforcement features
Improved SMTP handling Allows for encrypted SMTP traffic
Allows for traffic on ports other than 25
Zero downtime patching Patch services individually
Install without stopping services
Touch-enabled mobile view
Encryption with TLS 1.2
Copyright 2016 Total Solutions Inc. All Rights Reserved.
WHAT OTHER GOODIES ARE IN SHAREPOINT 2016?
Durable Links with Office Online Server
Increased boundaries
Scale content DBs larger (current best practice is 250GB, this is likely to scale into the TBs)
Up to 100,000 site collections per content DB
List view threshold changes
File size and name handling changes
Files up to 10GB (up from 2GB)
Removed file naming limitations
Doubled search index size to 500 million items per index
Faster site deployment
Support for Open Document Format (ODF) files
Copyright 2016 Total Solutions Inc. All Rights Reserved.
RESOURCESOverview of hybrid SharePoint 2013 for technical decision makers https://technet.microsoft.com/en-us/library/Dn607308.aspx
Office 365 integration with on-premises environments https://support.office.com/en-au/article/Office-365-integration-with-on-premises-environments-263faf8d-aa21-428b-aed3-2021837a4b65
Integrating your on-premises identities with Azure Active Directory https://azure.microsoft.com/en-us/documentation/articles/active-directory-aadconnect/
Configure a reverse proxy device https://technet.microsoft.com/en-us/library/dn607304.aspx
Configure server-to-server authentication https://technet.microsoft.com/en-us/library/dn197169.aspx
Display hybrid search results https://technet.microsoft.com/en-us/library/dn197174.aspx
https://technet.microsoft.com/en-us/library/dn197173.aspx
Deploy a Business Connectivity Services hybrid solution in SharePoint 2013 https://technet.microsoft.com/en-us/library/dn197239.aspx
Configure hybrid Duet Enterprise Online https://technet.microsoft.com/en-us/library/dn197171.aspx
Copyright 2016 Total Solutions Inc. All Rights Reserved.
QUESTIONS OR FEEDBACK?CONTACT: DCHARLTON@TOTALSOL.COM
Copyright 2016 Total Solutions Inc. All Rights Reserved.
Copyright 2016 Total Solutions Inc. All Rights Reserved.
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