rice county board of commissioners
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AGENDA
RICE COUNTY BOARD OF COMMISSIONERS
Commissioner’s Room / Government Services Bldg. / Tuesday, January 14, 2020 at 8:30 a.m.
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
A. Roll Call
B. Approval of Agenda
C. Approval of Minutes – Regular Meeting – January 7, 2020
II. PROPERTY TAX & ELECTIONS: Denise Anderson
A. Resolution #20-002/Voting Equipment Grant
III. FINANCE: Paula O'Connell
A. Adoption of Resolution #20-003/Granting Annual Authority to the Chief
Financial Officer to Designate Depositories & Authorize others to Conduct
Banking Transactions
B. Incidental Fund Appropriations
IV. INFORMATION TECHNOLOGY: Allan Klug
A. MCCC Aumentum fees
V. ADMINISTRATION: Sara Folsted
A. Consent Agenda
1. Payment of Bills
2. Personnel Appointments
B. Adoption of Resolution #20-004/Designating Rice County Website as 2020
Official Publication for Transportation Projects
C. Ratification of a MOA Extending the Thirty (30) Minute Lunch Option for the
2020 MNA & Teamsters Local No. 320 Union Contracts
D. Out of State Travel Request
E. Approval of Agreement
VI. ADJOURN (The Board may meet as a group for lunch)
SPECIAL NEEDS: If you require special services to attend or participate in a public meeting,
please call the County's Administration Office at 507.332.6101 or e-mail sfolsted@co.rice.mn.us.
TDD users can call 507.332.6248. Please call 24 hours before the meeting, if possible.
OFFICIAL PROCEEDINGS OF THE
RICE COUNTY BOARD OF COMMISSIONERS Commissioner’s Room / Government Services Building
Tuesday, January 7, 2020 at 8:30 a.m.
Rice County Board of Commissioners Page 1 January 7, 2020
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
A. Roll Call - The meeting was called to order by Commissioner Dave Miller, Chairperson.
Members present were: Gillen,Malecha, Underdahl, Docken and Miller.
B. Motion by Docken, seconded by Underdahl, Approval of Agenda
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
C. Motion by Gillen, seconded by Miller, to approve the minutes of December 31, 2019.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
D. Motion by Docken, seconded by Underdahl, to cast a unanimous vote to appoint Dave
Miller as the 2020 Chairperson for the Rice County Board of Commissioners.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
E. Motion by Malecha, seconded by Gillen,to cast a unanimous vote to appoint Jeff Docken as the 2020 Vice Chairperson for the Rice County Board of Commissioners
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
F. Motion by Malecha, seconded by Gillen, to set all the Committee of the Whole/Work
Sessions for the first and third Tuesday of each month; regular Board of Commissioner
Meetings on the second and fourth Tuesday of each month; and to begin all of these
meetings at 8:30 a.m.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
G. Motion by Malecha, seconded by Underdahl, to approve the 2020 Rice County
Commissioner Committee Appointments as presented.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
II. PROPERTY TAX & ELECTIONS: Denise Anderson
A. Motion by Malecha, seconded by Docken, to approve the 2am License/Permit renewal
for Channel Inn, 23219 Farwell Avenue, Warsaw, MN 55087 for the license period of
January 7, 2020 through January 3, 2021.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
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Rice County Board of Commissioners Page 2 January 7, 2020
III. SHERIFF'S OFFICE: Troy Dunn
A. Motion by Malecha, seconded by Docken, to approve the out-of-state travel for Troy
Dunn to attend the National Sheriff's Association Legislative Conference from February
9th thru 12th in Washington, D.C.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
IV. ATTORNEY'S OFFICE: John Fossum
A. Motion by Gillen, seconded by Underdahl, to approve the request for out of state travel.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
V. ADMINISTRATION: Sara Folsted
A. Consent Agenda
Motion by Gillen, seconded by Underdahl, to approve the Consent Agenda as
presented:
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
1. Extra Time/Over Time Report 01/03/2020)
B. Motion by Docken, seconded by Gillen, to appoint Jill Ellingson to the Planning
Commission/Board of Adjustment for a 3-year term commencing January 1, 2020
through December 31, 2023.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
C. Motion by Malecha, seconded by Underdahl, to accept and ratify the replacement of the
current language in Article 13 of the Social Services Teamsters Local 320 and Rice
County for the union contract years 2020 and 2021.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
D. Motion by Malecha, seconded by Gillen, to adopt Resolution #20-001 - Official
Newspaper for the Publication of Official Proceedings in Summary Form & Public
Notices.
RESULT: Adopted [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
VI. ADJOURNMENT
Motion by Gillen, seconded by Malecha, to adjourn the meeting.
RESULT: Approved [Unanimous]
AYES: Underdahl, Gillen, Malecha, Miller, Docken
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Rice County Board of Commissioners Page 3 January 7, 2020
Approved by the Rice County Board of Commissioners this 14 day of January, 2019.
RICE COUNTY BOARD OF COMMISSIONERS
____________________________
Dave Miller, Chairperson
ATTEST:
_______________________________
Sara Folsted, County Administrator
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Denise Anderson, Property Tax and Elections
STATE ITEM OF BUSINESS:
Resolution #20-002/Voting Equipment Grant
BACKGROUND:
Background:
Mn Secretary of State has released an election equipment grant opportunity for counties to apply
for by 01/31/2020, counties must do a 50% match and must purchase/spend the dollars in 2020.
SOS has released $2 million for this grant and the amount that the county could receive depends
on how many counties apply for the grant. The maximum amount we could get would be $5,000
per precinct or as low as $486.26 per precinct.
Rice County is in need of new assistive voting devices. The current ones were purchased in
2006.
Rice County Elections Department would like to purchase new assistive voting devices at a total
cost of $142,692.
OmniBallot Machines for 33 precincts @ $4,324.00 each
Rice County Election Director would like to get approval to apply for the grant of $71,347.00
(50%) and the County cost would be the same $71,347.00 if we would get the most of the grant.
Fiscal Impact:
Rice County 50% match would be levied for in 2021.
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to adopt Resolution #20-002/Voting Equipment Grant.
Reviewed with additional material provided: Approved .
County Administrator
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BOARD of COMMISSIONERS
RICE COUNTY, MINNESOTA
RESOLUTION #20-002
VOTING EQUIPMENT GRANT
WHEREAS, Minnesota counties are responsible for administering elections, which includes the purchase and maintenance of supplies and election equipment, including accessible voting equipment; and
WHEREAS, Rice County purchased its assistive voting devices in 2006. The assistive voting
devices are rapidly approaching the end of their 10 to 15 year life span; and
WHEREAS, it's essential for precincts to have functioning voting equipment so that voters
are able to cast their ballot on equipment that is secure, accessible, accurate, and reliable; and
WHEREAS, the 2019 Minnesota State Legislature authorized $2 million from the Voting
Equipment Grant Account to assist counties, cities, towns and school districts with the
purchase of voting equipment; and
WHEREAS, to receive funding from the Voting Equipment Grant Account, counties must
submit an application to the Minnesota Secretary of State before January 31, 2020.
NOW, THEREFORE, BE IT RESOLVED, that the Rice County Board of
Commissioner’s hereby approves its application for the funding from the Voting Equipment
Grant.
BE IT FURTHER RESOLVED, the County certified that any funds awarded from the
Voting Equipment Grant will be used only to purchase assistive voting technology approved
by the Secretary of State.
Dated this 14th day of January, 2020.
RICE COUNTY BOARD OF COMMISSIONERS
Dave Miller, Chairperson
ATTEST:
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Sara Folsted, County Administrator
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2019 County Application for
Voting Equipment Grant
In accordance with the requirements of
Minnesota Statutes section 206.95
Minnesota Secretary of State Steve Simon
Contents
A. General Instructions – Page 1
B. Contact Information – Page 2
C. Existing Equipment Information - Page 3
D. Proposed Equipment Information – Page 4
E. Funding Information – Page 5
F. Certification – Page 6
Section A. General Instructions The Office of the Minnesota Secretary of State (OSS) is currently soliciting applications from
jurisdictions for grants to purchase voting equipment.
In 2019, an additional $2,000,000 was appropriated to the Voting Equipment Grant Account. Grants
are available from the Voting Equipment Grant Account to offset the cost to purchase any combination
of optical scan counters (OS), assistive voting devices (AVD), or electronic rosters until the
appropriation is exhausted. If the grant requests exceed the appropriation available, the secretary of
state will prorate the grant amounts to each eligible jurisdiction to match the amount available, with a
maximum amount of $5,000 per precinct. According to Minnesota statute, jurisdictions must agree to
provide a local match at least equal to the amount of the grant received that is used for optical scan or
assistive voting devices (i.e. at least 50% of total cost), and at least equal to one-fourth the amount of
the grant received that is used for electronic rosters (i.e. at least 25% of total cost).
Applications must be received by 4 p.m. January 31, 2020. Funds are expected to be awarded by March
31, 2020 and funds must be used by December 31, 2020. Awarded funds not used must be returned to
the Minnesota Office of the Secretary of State by December 31, 2020.
In order to apply for these funds, jurisdictions must answer all questions fully and completely on this
application. All county applications must include a resolution from the county board of
commissioners approving the application for these funds. All municipality or school district
applications must include a resolution from the city council, town board or school district board
approving the application for these funds; and must include a letter from the county auditor(s)
agreeing to assist the municipality/school district in use of the equipment.
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Section B. Contact Information
Name of Individual
Submitting Application:
Denise M Anderson
Jurisdiction:
(Political Subdivision)
Rice County
Title of Individual
Submitting Application:
Property Tax Administrator & Elections Director
Address of Individual
Submitting Application:
320 Third St NW, Faribault, MN 55021
E-Mail of Individual
Submitting Application:
danderson@co.rice.mn.us
Phone: 507-332-6104
Fax: 507-333-3754
Federal Tax ID of
Jurisdiction:
xxxxx
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Section C. Existing Equipment Information
List the type of equipment currently used in each precinct, the model, the date acquired, the cost,
total registered voters as of application date. **See example application.
Precinct a. OS
b. AVD
c. E roster
Model Month/Year
Acquired:
MM/YYYY
Total
Cost:
Registered
Voters
Bridgewater Township b. AVD ES&S Automark 06/2006 $ 5,600.00 1,305
Cannon City Township b. AVD ES&S Automark 06/2006 $ 5,600.00 818
Dennison City (Rice)
b. AVD ES&S Automark 06/2006 $ 5,600.00 10
Dundas City b. AVD ES&S Automark 06/2006 $ 5,600.00 978
Erin Township b. AVD ES&S Automark 06/2006 $ 5,600.00 577
Faribault City P1
b. AVD ES&S Automark 06/2006 $ 5,600.00 2,246
Faribault City P2 b. AVD ES&S Automark 06/2006 $ 5,600.00 2,411
Faribault City P3 b. AVD ES&S Automark 06/2006 $ 5,600.00 3,182
Faribault City P4 b. AVD ES&S Automark 06/2006 $ 5,600.00 3,039
Forest Township b. AVD ES&S Automark 06/2006 $ 5,600.00 908
Lonsdale City b. AVD ES&S Automark 06/2006 $ 5,600.00 2,415
Morristown City b. AVD ES&S Automark 06/2006 $ 5,600.00 560
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Precinct d. OS
e. AVD
f. E roster
Model Month/Year
Acquired:
MM/YYYY
Total
Cost:
Registered
Voters
Morristown Township b. AVD ES&S Automark 06/2006 $ 5,600.00 415
Nerstrand City b. AVD ES&S Automark 06/2006 $ 5,600.00 174
Northfield City W1 P1 b. AVD ES&S Automark 06/2006 $ 5,600.00 1,278
Northfield City W1 P2 b. AVD ES&S Automark 06/2006 $ 5,600.00 2,355
Northfield City W2 P1 b. AVD ES&S Automark 06/2006 $ 5,600.00 1,582
Northfield City W2 P2 b. AVD ES&S Automark 06/2006 $ 5,600.00 1,676
Northfield City W3 P1 b. AVD ES&S Automark 06/2006 $ 5,600.00 1,833
Northfield City W4 P1 b. AVD ES&S Automark 06/2006 $ 5,600.00 1,495
Northfield City W4 P2 b. AVD ES&S Automark 06/2006 $ 5,600.00 1,062
Northfield Township b. AVD ES&S Automark 06/2006 $ 5,600.00 576
Richland Township b. AVD ES&S Automark 06/2006 $ 5,600.00 236
Shieldsville Township b. AVD ES&S Automark 06/2006 $ 5,600.00 760
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Precinct g. OS
h. AVD
i. E roster
Model Month/Year
Acquired:
MM/YYYY
Total
Cost:
Registered
Voters
Walcott Township b. AVD ES&S Automark 06/2006 $ 5,600.00 656
Warsaw Township b. AVD ES&S Automark 06/2006 $ 5,600.00 893
Webster Township P1 b. AVD ES&S Automark 06/2006 $ 5,600.00 586
Webster Township P2 b. AVD ES&S Automark 06/2006 $ 5,600.00 671
Wells Township b. AVD ES&S Automark 06/2006 $ 5,600.00 1,027
Wheatland Township b. AVD ES&S Automark 06/2006 $ 5,600.00 855
Wheeling Township b. AVD ES&S Automark 06/2006 $ 5,600.00 367
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Section D. Proposed Equipment Information
List the type of equipment being acquired for each precinct, whether the voting system will
permit individuals with disabilities to cast a secret ballot, the proposed schedule for purchasing
and implementation, whether the political subdivision has previously applied for a grant from the
Voting Equipment Grant Account (VEGA) and the disposition of that application.
** See Example Application.
Precinct A. OS Pr
B. OS Cent
C. AVD
D. E roster
Permit
Disability
to cast
secret
ballot?
Y/N
Proposed
purchase
Cost
Proposed
purchase
Date
Proposed
Implemen-
tation Date
Previously
Applied
for VEGA
grant?
Y/N
Grant
Disposition
Approved
or Denied
Bridgewater Township
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Cannon City Township
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Dennison City (Rice)
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Dundas City
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Erin Township
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Faribault City P1
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Faribault City P2
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Faribault City P3
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Faribault City P4
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Forest Township
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Lonsdale City
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Morristown City
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Morristown Township
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Nerstrand City
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield City W1 P1
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield City W1 P2
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield City W2 P1
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield City W2 P2
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield City W3 P1
C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Total
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Precinct E. OS Pr
F. OS Cent
G. AVD
H. E roster
Permit
Disability
to cast
secret
ballot?
Y/N
Proposed
purchase
Cost
Proposed
purchase
Date
Proposed
Implemen-
tation Date
Previously
Applied
for VEGA
grant?
Y/N
Grant
Disposition
Approved
or Denied
Northfield City W4 P1 C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield City W4 P2 C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Northfield Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Richland Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Shieldsville Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Walcott Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Warsaw Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Webster Township P1 C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Webster Township P2 C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Wells Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Wheatland Township C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Wheeling Townhsip C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Absentee Precinct (Rice) C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Absentee Precinct (Nfld) C. AVD Y $ 4,324 11/2020 03/2021 Y Approved
Total
$142,692
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Section E. Funding Information
A. Total # of Precincts in Jurisdiction: _33_________
B. Maximum grant per precinct $5,000_____
C. Maximum Jurisdiction Grant (AxB=C) 165,000
D. Jurisdiction’s remaining HAVA Funds _______0___
OS/AVD
OS/AVD Purchase Cost
1. Total Cost of optical scan counters purchase $_________________
2. Total Cost of assistive voting devices purchase $ 142,694.00
3. Total Cost of combined OS/AVD units purchase $_________________
4. Total Cost of OS/AVD Purchase (Lines 1+2+3) $142,694.00
5. Line 4 divided by 2 = $ 71,347.00 71
Jurisdiction OS/AVD Funding
The total amount and source of political subdivision’s matching funds for optical scan or AVDs:
6. General Funds $ 71,347.00
7. HAVA Funds (county plan) $________________
8. Other sources $________________
9. Total political subdivision funds for optical scan and AVDs $71,347.00
(Line 9 must be greater than or equal to Line 5)
Requested OS/AVD Grant Funding
10. The total amount of the grant requested for optical scan units: $___________
11. The total amount of the grant requested for assistive voting devices: $ 71,347.00
12. The total amount of the grant requested for combined OS/AVDs: $___________
13. The total amount requested for OS/AVD grant funding (Lines 10+11+12) $ 71,347.00
(Line 4 – Line 9 should = Line 13)
Electronic Rosters
Total Purchase Cost Electronic Rosters
14. Total Cost of electronic rosters purchase $___________
15. Line 14 divided by 4 = ______________
The total amount and source of political subdivision’s matching funds for electronic rosters:
16. General Funds $_____________
17. HAVA Funds (county plan) $_____________
18. Other sources $_____________
19. Total political subdivision funds for electronic rosters $_________________
(Line 19 must be greater than or equal to Line 15)
20. The total amount of the grant requested for electronic rosters: $_________________
(Line 14 – Line 19 should = Line 20)
Total Grant Requested
21. The total amount of the grant requested (Lines 13+20): $ 71,347.00
(Line 21 must be less than or equal to Line C)
Note: Lines 4+14 also equals Section D proposed purchase cost column total
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Section F. Certification
I certify that Voting Equipment Grant funds will be used only to purchase (1) an electronic
voting system, or any individual component of an electronic voting system as provided in section
206.56, subdivision 8; (2) assistive voting technology; or (3) an electronic roster system meeting
the technology requirements of section 201.225 subdivision 2. I further certify that the
jurisdiction has insufficient resources to purchase the voting system without obtaining a grant
from the fund. I further certify that all information provided in this application is true and
accurate.
Name of Jurisdiction: Rice County
Printed Name of Individual
Submitting Application: Denise M Anderson
Title of Applicant: Property Tax Administrator & Elections Director
Signature: ________________________________________ Date: __________________
Please check one: X For county application, see attached county board resolution approving the application for these
funds.
For municipality or school district application, see attached resolution from the city council, town
board or school district board approving the application for these funds; and see attached letter
from the county auditor(s) agreeing to assist the municipality/school district in use of the
equipment.
Mail the completed application and all accompanying worksheets and documents to:
MN Secretary of State
Attention: Brad Anderson
180 State Office Building
100 Rev. Dr. Martin Luther King Jr. Blvd.
St. Paul, MN 55155-1299
If necessary, applications may be submitted by fax or email. Please follow with hard copy.
Fax: 651-296-9073
Bradley.k.anderson@state.mn.us
DEADLINES:
All grant application submissions must be received by 4:00 p.m. Friday January 31, 2020.
If you have any questions please call Brad Anderson at 651-556-0642.
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Paula O'Connell, Finance
STATE ITEM OF BUSINESS:
Adoption of Resolution #20-003/Granting Annual Authority to the Chief Financial Officer to
Designate Depositories & Authorize others to Conduct Banking Transactions
BACKGROUND:
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to adopt Resolution #20-003 - Granting Annual Authority to the Chief Financial Officer to
Designate Depositories & Authorize others to Conduct Banking Transactions.
Reviewed with additional material provided: Approved .
County Administrator
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BOARD of COMMISSIONERS
RICE COUNTY, MINNESOTA
BOARD OF COMMISSIONERS
RICE COUNTY, MINNESOTA
________________________________________________
RESOLUTION # 20-003
Granting Annual Authority to the Chief Financial Officer to
Designate Depositories and Authorize others to Conduct Banking
Transactions
I, Sara Folsted, County Administrator do hereby certify that I am the Clerk to the Board of Rice County, a
county government organized under the laws of the State of Minnesota, Federal Tax I.D. Number 41-
6005882, and that the following is a true, complete and correct copy of resolutions duly adopted by the
Board of Directors of this entity as of January 14, 2020 and that said resolutions are in full force and
effect and have not been rescinded or modified.
THEREFORE BE IT RESOLVED, pursuant to Minnesota Statute 118A.02 the Chief Financial Officer
is hereby authorized to designate depositories for the funds of the County and any officer or other person
name below is hereby authorized to open or cause to be opened an account or accounts on behalf of and in
the name of the County with the Bank according to the Bank’s “Terms and Conditions of Deposit
Accounts” and any modifications or amendments thereto, and to execute and enter into any other
agreement with the Bank for the deposit, withdrawal or transfer of any funds from or to said account(s).
BE IT FURTHER RESOLVED, that any officer or person hereinafter named is hereby authorized for
and on behalf of the county to endorse in the name of the county and to cash, negotiate or deposit in such
account(s) any money, checks, drafts, orders, notes and any other instruments for the payment of money
held by or payable to the county.
BE IT FURTHER RESOLVED, that any checks, drafts, orders or any other withdrawal order including
any withdrawal and/or transfer of funds requested to be made by electronic (Minnesota Statute 471.38
subds. 3 and 3a) or similar means and any and all other directions and instructions of any character with
respect to funds of the County with the Bank may be signed or initiated with a signature by any one of the
following or by any person purporting to be authorized by the following:
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Signature ____________________________________
Printed Name: Paula O’Connell
Title: Chief Financial Officer
Signature ____________________________________
Printed Name: Fran Windschitl
Title: Interim Financial Officer
And the Bank is hereby fully authorized to pay and charge to any such account(s) of the County any Item,
so signed or initiated, including those payable to the individual order of the person signing them or to the
Bank or to any other person or corporation, which are applied in payment of any indebtedness owing to
the Bank from the person or persons who signed same.
I FURTHER CERTIFY that the Board of Directors of Rice County has full power and lawful authority
to adopt the foregoing resolution and to confer the powers therein granted to the person’s named.
IN WITNESS WHEREOF, I have hereunto subscribed my name, dated this 14th day of January, 2020.
RICE COUNTY BOARD OF COMMISSIONERS
________________________________
Dave Miller, Chairperson
ATTEST:
__________________________________
Sara Folsted, County Administrator
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RICE COUNTY
Updated 08/2018 Page 1 of 2
ELECTRONIC FUND TRANSFER POLICY
Minnesota Statute 385.071 Electronic funds transfer and Minnesota Statute 471.38 subds. 3
and 3a.
Electronic Funds Transfer (EFT) is the process of value exchange via mechanical means
without the use of checks, drafts, or similar negotiable instruments. Notwithstanding any other
law to the contrary, a county may make electronic funds transfers for investment purposes and for
all county expenditures. The county board shall establish policies and procedures for investment
and expenditure transactions via electronic funds transfer.
Rice County electronic fund transfers will be completed in accordance with the
following procedures:
Annual delegation of authority to make electronic funds transfer shall be designated to the
Chief Financial Officer.
The disbursing bank shall keep on file a certified copy of the delegation of authority.
Wire transfers are generated as per Letter of Agreement from the bank as to name, code,
passwords, liability, and authority.
No wire transfers shall be made outside the continental United States.
Only employees as authorized by the Chief Financial Officer can initiate and approve wire
transfers. The Initiator as well as the approving staff will be identified on the request.
All wire transfer information is kept in the Chief Financial Officer’s Office.
Security codes are assigned and changed on a random basis by the bank. Using this code is
the only way a wire can be initiated.
Repetitive wire instruction changes require written approval from the Chief Financial Officer.
The wire transfer sequence number is obtained at the time the wire is initiated.
Two or more employees of the Finance Department must know the amounts to be credited or
debited and the purpose for the wire transfer. This amount is recorded in the check register
daily.
Verification or advice of debits and credits are received from the bank within one working
day of the transaction and used as supporting documents.
All expenditures made by electronic funds transfer shall be submitted to the Board of
Commissioners along with all other vendor payments at the next regular meeting.
Bank accounts are reconciled on a timely basis.
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RICE COUNTY
Updated 08/2018 Page 2 of 2
Investment institutions need a “Letter of Authorization” with wire instructions to credit Rice
County's account. The “Letter of Authorization” is to be signed by two authorized employees
from the finance staff.
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Paula O'Connell, Finance
STATE ITEM OF BUSINESS:
Incidental Fund Appropriations
BACKGROUND:
Incidental fund appropriations are for payment to vendors when a deadline is approaching and
there isn't time to allow for board presentation first.
We have three types of payments being made….
#1 “commissioner warrants” payments that go to the board of commissioners on the 2nd and 4th
Tuesday meeting
#2 “auditors warrants” payments made based on board approved contracts, and the incidental
approval of the attached (this includes postage, phone, water, electric, mifi, attorney and sheriff
contingency)
#3 “Manual warrants” credit card payments, payroll vendor payments.
We have set all of these payments up to be reviewed as the board does the Commissioners
warrants.
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to approve the Incidental Fund Appropriations up to the following: Postage & Communications
- $120,000; Utilities - $300,000; Attorney Contingency - $1,000; and Sheriff Contingency -
$1,000.
Reviewed with additional material provided: Approved .
County Administrator
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Allan Klug, Information Technology
STATE ITEM OF BUSINESS:
MCCC Aumentum fees
BACKGROUND:
Rice County is a member of Minnesota Counties Computer Cooperative (MCCC) and relies on
this membership to provide software and support for various county systems. Membership and
software fees for financial software is $58,219.13 for 2020. In 2019 this was $55,582.
FISCAL IMPACT: This expense has been budgeted.
COUNTY BOARD ACTION REQUESTED:
to approve the payment of annual MCCC fees for 2020.
Reviewed with additional material provided: Approved .
County Administrator
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Carol Kritzer, Human Resources
STATE ITEM OF BUSINESS:
Personnel Appointments
BACKGROUND:
(Background or Memo Information)
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
Reviewed with additional material provided: Approved .
County Administrator
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R I C E C O U N T Y P E R S O N N E L A P P O I N T M E N T
Requires Board Approval Board Meeting Date: 01-14-2020 Employee Name:
Ayan Aden
Effective Date: 01-06-2020 Employee Number: 002402
Position: Office Support Specialist - HRA Salary Schedule: General Unit
Department: Housing Unit / Grade / Step: GU / Grade 5 / Step A
Home Cost Code: 90-703-802-0000 Wage Rate: 18.14
REASON FOR CHANGE New Hire Temporary Assignment Promotion Transfer Re-Hire Interim Appointment Demotion Reclassification
X CHANGE(S) CURRENT / CHANGE FROM NEW / CHANGE TO
Department Housing
Employment Status Regular, Part time 25 hours/week
Exempt Status Non-Exempt
Assignment Office Support Specialist - HRA
Position Office Support Specialist - HRA
Home Cost Code 90-703-802-0000
Unit/Grade/Step, Wage GU / Grade 5 / Step A, $18.14
Rice County Start Date 01-06-2020
Review Date January 6
Supervisor Joy Watson
Department Head Joy Watson
Other
EXPLANATION / COMMENTS
DEPARTMENT ACKNOWLEDGEMENT By signing, the Employee, Supervisor, and Department Head acknowledge that the Personnel Appointment, Employee Job Description, and Probationary Period has been acknowledged.
PROBATIONARY PERIOD None 6 Month (3 & 6 month Reviews) 1 Year (3, 6, 9, & 12 month Reviews) 04/06/20, 07/06/20, 10/06/20, 01/0621
Employee:
Date:
Supervisor:
Date:
Department Head:
Date:
Human Resources:
Date:
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R I C E C O U N T Y P E R S O N N E L A P P O I N T M E N T
Requires Board Approval Board Meeting Date: 01-14-2020 Employee Name: Andrew Koenig
Effective Date: 01-27-2020 Employee Number: 002404
Position: Probation Officer Salary Schedule: Probation Officer
Department: Community Corrections Unit / Grade / Step: CC / 11 / A
Home Cost Code: 01-255-256-0000 Wage Rate: $27.09
REASON FOR CHANGE New Hire Temporary Assignment Promotion Transfer / Lateral Re-Hire Interim Appointment Demotion Reclassification
X CHANGE(S) CURRENT / CHANGE FROM NEW / CHANGE TO
Department Community Corrections
Employment Status Regular, Full-time (40 hours/week)
Exempt Status Non-Exempt
Assignment Probation Officer
Position Probation Officer
Home Cost Code 01-255-256-0000
Unit/Grade/Step, Wage CC / 11 / A, $27.09
Rice County Start Date 01-27-2020
Review Date January 27
Supervisor Tracy Zabel
Department Head Rick Gieseke
Other
EXPLANATION / COMMENTS
DEPARTMENT ACKNOWLEDGEMENT By signing, the Employee, Supervisor, and Department Head acknowledge that the Personnel Appointment, Employee Job Description, and Probationary Period has been acknowledged.
PROBATIONARY PERIOD None 6 Month (3 & 6 month Reviews) 1 Year (3, 6, 9, & 12 month Reviews) 04/27/20, 07/27/20, 10/27/20, 01/27/21
Employee:
Date:
Supervisor:
Date:
Department Head:
Date:
Human Resources:
Date:
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Requires Board Approval Board Meeting Date: 01-14-2020 Employee Name: Darrek Stepaniak
Effective Date: 01-27-2020 Employee Number: 002403
Position: Correctional Officer Salary Schedule: CC
Department: Sheriff’s Office Unit / Grade / Step: CO / Grade 9 / Step A
Home Cost Code: 01-251-251-0000 Wage Rate: $23.78
REASON FOR CHANGE New Hire Temporary Assignment Promotion Transfer / Lateral Re-Hire Interim Appointment Demotion Reclassification
X CHANGE(S) CURRENT / CHANGE FROM NEW / CHANGE TO
Department Sheriff’s Office/Jail
Employment Status Regular, Full-time (40 hours/week)
Exempt Status Non-Exempt
Assignment Correctional Officer
Position Correctional Officer
Home Cost Code 01-251-251-0000
Unit/Grade/Step, Wage CO / 9 / A, $23.78
Rice County Start Date 01-27-2020
Review Date January 27
Supervisor Jake Marinenko
Department Head Troy Dunn
Other
EXPLANATION / COMMENTS
DEPARTMENT ACKNOWLEDGEMENT By signing, the Employee, Supervisor, and Department Head acknowledge that the Personnel Appointment, Employee Job Description, and Probationary Period has been acknowledged.
PROBATIONARY PERIOD None 6 Month (3 & 6 month Reviews) 1 Year (3, 6, 9, & 12 month Reviews) 04/27/20, 07/27/20, 10/27/20, 01/27/21
Employee:
Date:
Supervisor:
Date:
Department Head:
Date:
Human Resources:
Date:
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Requires Board Approval Board Meeting Date: 01-14-2020 Employee Name: Marie McCarthy
Effective Date: 01-26-2020 Employee Number: 002382
Position: Public Health Nurse Salary Schedule: MNA
Department: Public Health Unit / Grade / Step: MNA / 12 / B
Home Cost Code: 01-451-457-0000 Wage Rate: $30.37
REASON FOR CHANGE New Hire Temporary Assignment Promotion Transfer Re-Hire Interim Appointment Demotion Reclassification Increase: Hours
X CHANGE(S) CURRENT / CHANGE FROM NEW / CHANGE TO
Department Public Health
Employment Status Regular, Part-time .8 (32 hours/week) Regular, Part-time .9 (36 hours/week)
Exempt Status Non-exempt
Assignment Public Health Nurse - Intake
Position Public Health Nurse
Home Cost Code 01-451-457-0000
Unit/Grade/Step, Wage MNA / Grade 12 / Step B, $30.37
Rice County Start Date 07-01-2019
Review Date July 1
Supervisor Sue Prieve
Department Head Deb Purfeerst
Other
EXPLANATION / COMMENTS
DEPARTMENT ACKNOWLEDGEMENT By signing, the Employee, Supervisor, and Department Head acknowledge that the Personnel Appointment, Employee Job Description, and Probationary Period has been acknowledged.
PROBATIONARY PERIOD None 6 Month (3 & 6 month Reviews) 1 Year (3, 6, 9, & 12 month Reviews) 10/01/19, 01/01/20, 04/01/20, 07/01/20
Employee:
Date:
Supervisor:
Date:
Department Head:
Date:
Human Resources:
Date:
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Rebecca Frederick, Administration
STATE ITEM OF BUSINESS:
Adoption of Resolution #20-004/Designating Rice County Website as 2020 Official Publication
for Transportation Projects
BACKGROUND:
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to adopt Resolution #20-004 - Designating the Rice County Website as the 2020 Official
Publication for Transportation Projects.
Reviewed with additional material provided: Approved .
County Administrator
…
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BOARD of COMMISSIONERS
RICE COUNTY, MINNESOTA
RESOLUTION #20-004
DESIGNATING THE RICE COUNTY WEBSITE
AS THE 2020 OFFICIAL PUBLICATION
FOR TRANSPORTATION PROJECTS
WHEREAS, public notice concerning governmental activities helps to ensure that the
citizens of Rice County are informed; and
WHEREAS, public notice of bids, proposals or contracts also facilitates the goal of obtaining
the best product or services at the lowest responsive price; and
WHEREAS, Minnesota Statutes §375.21 requires published notice for contacts meeting
dollar limitations involving the work or labor to construct or repair bridges, roads or
buildings; and
WHEREAS, pursuant to Resolution #20-004 the Rice County Board of Commissioners has
designated the Faribault Daily News as the official newspaper for the 2020 publication of
official proceedings and public notices; and
WHEREAS, Minnesota Statute §331A.12 provides that the Rice County Website may be
designated as the official publication for the publication of transportation projects; and
WHEREAS, the publication on the Rice County Website of transportation projects is in lieu
of any other required form of publication; and
WHEREAS, Website publication for transportation projects shall conform to substantially the
same format and same period of time as is required for publication in an official newspaper; and
WHEREAS, a permanent record of such publications shall be maintained by Rice County in
form accessible by the public.
NOW THEREFORE BE IT RESOLVED, that the Rice County Board of Commissioners
hereby designates the Rice County Website, www.co.rice.mn.us, as the 2020 Official
Publication for the public notices required for transportation projects.
NOW THEREFORE BE IT FURTHER RESOLVED, that a notice be published in the
Official Newspaper and on the Rice County Website that any advertisements for bids
involving transportation projects will be published on the Rice County Website.
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Dated this 14th day of January, 2020.
RICE COUNTY BOARD OF COMMISSIONERS
Dave Miller, Chairperson
ATTEST:
Sara Folsted, County Administrator
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Carol Kritzer, Human Resources Sara Folsted, Administration
STATE ITEM OF BUSINESS:
Ratification of a MOA Extending the Thirty (30) Minute Lunch Option for the 2020 MNA &
Teamsters Local No. 320 Union Contracts
BACKGROUND:
The collective bargaining agreements of the Minnesota Nurses Association (MNA) and
Teamsters Local No. 320 (Representing Community Corrections, General Unit & Social
Services) specifically provide for a sixty (60) minute lunch period; and the County is interested
in continuing the option of allowing employees a permanent or annually selected choice between
a sixty (60) or thirty (30) minute lunch period.
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to accept and ratify the extension of the Thirty (30) Minute Lunch Option Memorandum of
Agreement (MOA) for the Minnesota Nurses Association (MNA) and Teamsters Local No.
320 Union Contracts for the calendar year 2020.
Reviewed with additional material provided: Approved .
County Administrator
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MEMORANDUM OF AGREEMENT
WHEREAS, Rice County (“County”), Minnesota Nurses Association (MNA) and
the Teamsters Local 320 Community Corrections, General Unit and Social Services
(“Union”) are parties to a collective bargaining agreements (“CBAs”) and
WHEREAS, the agreements specifically provide for a sixty (60) minute lunch
period; and
WHEREAS, County is interested in exploring the option of allowing a permanent
or annually selected choice between a sixty (60) or thirty (30) minute lunch period for
employees;
NOW THEREFORE, it is hereby agreed as follows:
1. Bargaining unit members may select either one unpaid thirty (30) minute or one unpaid sixty (60) minute lunch period per day for the calendar year 2020. Once
selected, any deviation shall be pursuant to Department’s flex policy or by use of
accumulated vacation and/or compensatory time, and subject to prior approval of
the employee’s supervisor.
2. The parties specifically agree that this Memorandum of Agreement shall sunset on December 31, 2020 and that employees shall revert to following the language in the collective bargaining agreement at that time unless the parties enter into a subsequent agreement regarding lunch periods. Nothing in this Agreement shall require either party to enter into negotiations regarding the length of lunch periods during the term of the collective bargaining agreement.
RRM: #333924_01012020
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Sara Folsted, Administration
STATE ITEM OF BUSINESS:
Out of State Travel Request
BACKGROUND:
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to approve the out of state travel request for Fran Windschitl to attend the Government
Investment Officers Association (GIOA) Annual Conference on March 18-20, 2020, in Las
Vegas, NV.
Reviewed with additional material provided: Approved .
County Administrator
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RICE COUNTY, MINNESOTA
Request For County Board Action
AGENDA DATE: January 14, 2020
REQUEST BY: Sara Folsted, Administration
STATE ITEM OF BUSINESS:
Approval of Agreement
BACKGROUND:
(Background or Memo Information)
FISCAL IMPACT:
COUNTY BOARD ACTION REQUESTED:
to approve the proposed settlement agreement.
Reviewed with additional material provided: Approved .
County Administrator
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