research corporation of the university of hawai‘i human ... · 3. changes to the non-recruited...

Human Resources Department

Research Corporation of the University of Hawai‘i

New Features with PeopleSoft 9.2

1. New Human Resources Portal Layout

The Human Resources Portal and Employee Self-Service are now both accessible via https://hr.rcuh.com. If a user has access to the Human Resources Portal and is an RCUH employee, the user is able to toggle between the Human Resources Portal and Employee-Self Service views by clicking the tabs.

o Hire Employees – Initiate Regular Hire, Initiate Non-Recruited Hire, EHS Pending Hire Documents (checklist only) o Pay Employees – Preview Timesheet, Submit Timesheet, View Timesheet History o Manage Employees – Employee Changes (ePAF), Annual Pay Awards (PA/PAF), Retroactive Project Changes, Employee Job Descriptions, Search

All Transactions o Reports – eJV Summary Reports, UH Datamart Project Data, Distribution Code Listing

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2. New Employee-Self Service Layout Timesheets and other important employee forms are listed on the Forms page. Please click “More…” to view other forms listed for each section.

o Personal Information – Personal Information Summary, Home and Mailing Address, Phone Numbers, Email Addresses, Name Change, Marital Status, Emergency Contacts, Driver’s License Data

o Payroll and Compensation – View Pay Statement, Compensation History, W-4 Tax Information, Hawai‘i State Tax Information, View W-2/W-2c Forms (if elected to view electronically)

o Benefits – Benefits Summary, 1095-C Consent, View Form 1095-C o Recruitment and Employment – Careers, Job Description, RCUH New Hire Documents, RCUH Training Enrollment, Personnel Action Deadline

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3. View Job Description Online, PDF Format (for regular-status employees only) o Navigation (Project View): Human Resources Portal > Manage Employees > Employee Job Descriptions o Navigation (Employee View): Employee Self-Service > Recruitment and Employment > Job Description

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4. Distribution Code Listing – Users with Current Access and Type of Access If changes are needed, please contact RCUH Information Systems at rcuh_is@rcuh.com.

o Available to Principal Investigators, Supervisory and Above, and Fiscal Administrators o Navigation: Human Resources Portal > Reports > Distribution Code Listing

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5. New ePAF Option – Performance Evaluation & Adjustment (for regular-status employees only) o Navigation: Human Resources Portal > Manage Employees > Employee Changes (ePAF) > Performance Evaluation/Award o Ability to end probation early, provide post-probation increases, and provide increases due to performance evaluations

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Improvements with PeopleSoft 9.2 1. Updated Recruiting Site

o Navigation: Employee Self-Service > Recruitment and Employment > Careers o New layout o Train stop navigation for application process o Full job titles and updated display o Improved search capability

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2. Changes to the Position Request: o Navigation: Human Resources Portal > Hire Employees > Initiate Regular Hire o Yellow highlights to indicate required fields o Question for job description updates for current incumbents if the PRF references an established position o Ability to skip Attachment B and FA approval for direct projects o Save function on authorize panel instead of having to click “OK” then saving on the Recruit 2 panel o Ability to add multiple contacts

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3. Changes to the Non-Recruited Hire Request: o Human Resources Portal > Hire Employees > Initiate Non-Recruited Hire o Yellow highlights to indicate required fields o Questions for required documents/certifications and criminal background check o Ability to skip FA approval for direct projects o Save function on authorize panel instead of having to click “OK” then saving on the Recruit 2 panel

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4. Changes to the ARSS o Navigation: Human Resources Portal > Manage Employees > Search All Transactions o Yellow highlights to indicate required fields o Link to the job description (PDF format) o Updated sorting options o Column for last updated date of application o Document types next to document file name o Save function on authorize panel instead of having to click “OK” then saving on the Recruit 2 panel o Pay range on the details panel

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