re-think print

Tracey Rawling Church

Director of Brand and Reputation

Kyocera Document Solutions (U.K.) Ltd.

May 2012

RE-THINKING PRINT

Is your business a hostage to paper?

Could you save

money – and

reduce

environmental

impact – by

adopting more

efficient methods

of sharing

documents and

information?

Uncover the waste

caused by

inefficient printing

Practical hints and

tips that could

save your business

money

The paperless office – a live demonstration from 1979

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Today’s reality? Paper consumption doubled from 1980-2000, driven by the internet

5

IT’S NOT ALL BAD NEWS . . .

4%

10%

36%

30%

18%

Increased alot

Increased alittle

Stayed thesame

Decreased alittle

Decreased alot

14% increased

48% decreased

For the first time in 2011, our annual research revealed a net decrease in printing over the last 12

months with nearly half of office workers having decreased their levels of printing

2010 37%

2010 22%

… BUT WASTE IS SYSTEMIC

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The average UK office worker goes through as

many as 6,000 sheets of paper per year Or 25 sheets per day

For each office worker 3720 (62%) of

these sheets of paper are wasted or

unnecessary

1140 sheets could be

printed double-sided

900 sheets could be read on

screen instead

660 are printed

for proof-reading

300 sheets are left

forgotten on the printer

300 sheets are the

wrong documents

420 sheets are

unnecessary duplicates

Each day in the UK, 523 million pieces of printed paper are thrown away by office workers

That’s over 2,600 tonnes of paper waste every day

9

That’s over 60,000 trees. And even if made from recycled fibres, it’s manufacture consumed:

18 million gallons of water

160GW of electricity 975,000 gallons of oil

And then there are the printer consumables …

11

These are the components of a conventional toner cartridge

Every year, 47million of those go to landfill because they are too complex to recycle – that’s enough to cover 17 football pitches

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Printers represent a “razor and blade” business model – complex consumables provide a lucrative revenue stream

Kyocera builds all the complexity into the printer, so the consumable is just a plastic box of toner and a few cogs

537

56 18

1399

7 0

200

400

600

800

1000

1200

1400

1600

Raw materialManufacturing

ProductManufacturing

Transport Use Discarding

(kg

-CO

2)

Life stage

Global Warming (kg-CO2 equivalent)

EVEN WITH THIS RESOURCE-EFFICIENT TECHNOLOGY, THE USE PHASE CAUSES THE GREATEST IMPACT

The third use-phase impact is electricity

Never print something just to read it once

Always use the “print preview” function to ensure a document looks right

before printing

Reduce the size of the font, margins or images rather than letting just a few

lines run on to an additional page

Make double-sided printing the default

For internal documents, consider printing several sheets to a page

Only print the page(s) you need, not the entire document

If you’re printing multiple copies of a document, proof-read one copy before

printing the rest

Only print the number of copies you actually need

Scan and email documents rather than send a hard copy

Invoke power save settings and always turn off your printer/MFD at the end of

the day

17

TEN TOP TIPS THAT COST NOTHING TO IMPLEMENT

A multifunctional device is usually more energy efficient than separate devices

with the same combined functionality

Look for devices that are capable of printing double-sided, n-up (multiple

pages to a sheet) and have toner-save mode – and using recycled paper

Unless a device is very heavily used, low power consumption in sleep mode is

more important than power consumption in use – and a fast warm-up time will

help with user acceptance

Think before you replace a device on somebody’s desktop with a similar

device – having to walk to a printer reduces print volume substantially!

If you have very elderly printers or copiers, the energy savings from replacing

them with more efficient devices makes the business case clear

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AND IF YOU’RE THINKING OF BUYING EQUIPMENT

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IT’S NOT ALL ABOUT THE HARDWARE

Document management software reduces reliance

on hard copy, provides data on printing/copying activity and improves productivity

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Print volume

13%

Paper consumption

21%

Energy consumption

55%

Typical savings achieved by a real customer – insurance giant RSA

21

Savings are totally scalable – no business is too small to benefit from resource-efficient print policies

AIIM Report – The Paper-Free Office, Dream or Reality?

Businesslink – How to make your business more sustainable

The Princes’ Trust Mayday Network – Free network for sustainable business

The Carbon Trust – Tools, guides and reports

Forum for the Future – Tool for developing the business case for sustainability

Green Office Week – Annual campaign to reduce office impacts

7 Days to Sustainability – free sustainability campaign from Planet Positive

Business in Motion – Report on reducing travel impacts from Global Action Plan

1010 – Useful resources to help you cut emissions by 10%

Kyocera Greenlight – hints, tips and more (beta)

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USEFUL RESOURCES

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The device is only the tip of the iceberg – don’t buy a printer or MFD without considering whole life costs

trc@duk.kyocera.com http://twitter.com/TraceyRC http://twitter.com/KYOCERADUK