q1 functional report

Functional Quarter Report – Q1 2014

Content:

Comm, PR, OD, ER, Fin

Comm Quarter Report Q1 2014

Comm – General Direction

-Marketing focused on ELDs results (especially OGX and TM)

-Education of the Network (change of mindset)

(3 main projects: GC & GT Campaings and TMP product packaging)

Monthly Priorities Achievement

JANUARY    •    Crea-on  of  COMM  Timeline  and  Plan  for  the  next  6  months    •    TMP  Product  Packaging  –  First  Steps    •    Re-­‐alloca-on  Campaign    •    iGCDP  Packaging      

FEBRUARY    •  TMP  Product  Packaging  –  Communica-on  Part  •  GC  &  GT  Campaigns  •  COMM  Educa-on    

MARCH    •  Future  Leaders  Launch  •  GC  &  GT  Campaings  Launch  •NFS  Delivery  

Quarter 1 – Results Overall JANUARY    GC  Applicants  =  92  GT  Applicants  =  120  Conversion  Rate  App  -­‐>  RA  GC  -­‐  8,70  %  Conversion  Rate  App  -­‐>  RA  GT  –  9,17%    

FEBRUARY    GC  Applicants  =  109  GT  Applicants  =  95  Conversion  Rate  App  -­‐>  RA  GC  -­‐14,68  %  Conversion  Rate  App  -­‐>  RA  GT  –  22,11%  

MARCH    GC  Applicants  =  315  GT  Applicants  =  219  Conversion  Rate  App  -­‐>  RA  GC  -­‐10,48  %  Conversion  Rate  App  -­‐>  RA  GT  –  5,94%  

Quarter 1 – Results Overall JANUARY    Facebook  Likes:  AIESEC  in  Poland  =  4.110  Global  Ci-zen  =  4.205  Global  Talents  =  1.605  AIESEC  Uni  –  5.404              

FEBRUARY    Facebook  Likes:  AIESEC  in  Poland  =  4.388  Global  Ci-zen  =  4.320  Global  Talents  =  1.662  AIESEC  Uni  –  5.487              

MARCH    Facebook  Likes:  AIESEC  in  Poland  =  4.538  Global  Ci-zen  =  4.571  Global  Talents  =  1.908  AIESEC  Uni  –  5.492              

Overall Factors (positive or negative factors that influenced the

performance)

•  Positive – Support from the team / Good work in synergy with OGXs and TM

•  Negative – Spending time to understand and study the reality/ adptation

Communications in Q1 2014

Key Achievements:

•  GC & GT campaigns done

•  TMP Product Packaging – FUTURE LEADERS

•  New commission unity and collaboration

•  6 NSTs

Key Non-Achievements

•  Delay in GT Campaign

•  Tracking of February TMP Promotion

Communications in March 2013 Key strategies for next

Quarter:

•  Launch of Future Leaders Externally

•  CG & GT Campaigns Implementation and Follow Up

•  iGIP & iGCDP Product Development

Key challenges for next month:

•  3 new campaigns to track and implement

•  Manage transition with daily work

PR Quarter Report Q1 2014

Monthly Priorities Achievement

JANUARY    •    Poland  Y2B  delivery  -­‐  NPM  dleivery  -­‐  Re-­‐planning    

FEBRUARY    •  Mul-to  delivery  •  IPM  –  Global  Youth  to  Busines  Forum  

MARCH    •  NFS  delivery  •  EuroXpro  project  managament  •Europe  Youth  to  Business  Forum  prepara-on  

Overall Factors (positive or negative factors that influenced the

performance)

•  Positive – good platforms to activate the network – a lot of touchpoints

•  Negative – almost no time to work – 4 conferences delivery and replaning in Q1

PR in Q1 2014

Key Achievements:

•  Poland Y2B delivery

•  Speakers for Europe Y2B

•  AI CEED on IPM

Key Non-Achievements

•  Not deliverning Poland Y2B output

•  No events wiki

PR in April 2014 Key strategies for next

Quarter:

•  Tranistion

•  Coaching

•  EuroXpro and Europe Y2B delivery

•  Knowledge gathering

Key challenges for next month:

•  Relatively short period of time

OD Quaterly Report Q1 2014

Q1 key achievements & non-achievements

I  K  R  

Driving  organiza/onal  EFFECTIVENESS  

PBC  coaching  development  

Rewards&  Recogni-on  

LC  MoS  performance  managment  

Op-miza-on  of  provided  touchpoints  with  the  network  

Growth  strategies  clustering  based  on  planning    

Involvment  of  network  in  co-­‐crea-on  strategies  

Challenge  for  the  network  to  boost  Q3  results  

Coopera-on  with  focus  LCs  

Increasing                                                  ELD  REACH  

NST  for  expan-ons  • Booklet  for  Sus  know-­‐how  • Showcasing  the  know-­‐how  of  successful  LCs  during  conferences  • Webinars  

Ensuring  SUSTAINABILITY  and  

HEALTH  of  organiza/on  

GDC  with  focus  in  Members  in  alert  

SONA  health  part  

LC  existance  criteria  improvement  

Development  Fund  redefini-on  

Transi-on  Managment  

Ini-al  People  Development  Cycle  

Ensuring  COHERENCY  of  organiza/onal  

direc/on  at  all  levels  

Downscaling  the  Na-onal  Direc-on  by  conferences  

Track  Na-onal  Direc-on  data  in  SONA  

LCP  Commission  Managment  

Crea-ng  C   Tracking   Developing  T   D  

D  

T  

C  

C  

C  

C  

C   D  

D  

D  

D  

C  

T  

C  

C  

C  

T  

C  

OD in Q1 - Rubi

Key Achievements:

•  OD replaning •  NPM delivery •  Multito Conference

Managment & delivery •  LCP Coaching framework •  OD NST launch •  TM NST managment for

LEADco •  2nd round of coaching •  Chair/Faci in the LCCs •  OD transition for successor •  NFS delivery •  Pioneer LC for sona

Key Non-Achievements

•  Fully functional sona

Priorities for April:

•  LEADco managment

•  2nd round of coaching

•  OD NST work in GDC

Priorities for Q2:

•  Coaching strategy Part 2

•  Fully functional sona with filipe

OD in upcoming time - Rubi

•  Too many conferences, there is no time for operational work.

•  There is not enough MC support (and im not sure if it should be) about the learning cycle/conference cycle/education of our new members and OCPs.

•  Due to next OD structure there needs to be a clear definition of the strategies/activities to be done by MCVP; example: not sure how GDC will be managed and I believe is a great strategy delivered this term.

•  There was a lack of synergetic projects between OD and rest of areas (ELD, OP, IM)

What I have learned - Rubi

OD in Q1 - Iza

Key Achievements: Key Non-Achievements

•  Re-planning preperations

•  Conference Agenda Management & Delivery (NPM, MultiTo, NFS)

•  Term Shift final timeline creation

•  OD days preperations & delivery

•  Facilitating in the Philippines

•  Monthly & Quaterly Reviews on time

Priorities for April:

•  LC Plans final consolidation

•  Virtual Take Over

•  Motions for GAs (Existence Criteria)

•  Case of Bydgoszcz

•  CEED in Japan

•  BID for SumCo

Priorities for Q2:

•  OD Days 2

•  Transition with L&D

•  NPM delivery help

•  Sum up of all OD materials

•  Pushing delayed projects

OD in upcoming time - Iza

•  Too much conferences! Should be reduced for the next term

•  VP OD needs to be prepared for his role as fast as possible

•  PBC & GDC coaching are the most powerful contribution and should be continued

What I have learned - Iza

External Relations Quarter Report

Q1 2014

ER – General Direction

•  Quality management

•  Career Days changes

•  New products based on ELD

•  $$$ :P

Monthly Priorities Achievement

JANUARY   FEBRUARY   MARCH  •  Career  Days  new  

website  launch    •  Promo/on  materials  

prepara/on  •  Career  Days  func/onal  

meetnig  •  New  sales  •  Y2B  delivery  •  NPM  with  KPMG  launch  

•  Career  Days  logging  •  Ambassador  

standariza/on  •  Local  materials  

feedback  •  MutliTO  and  Next  Step  

delivery  •  Awards  Gala  delivery  •  EuroXPRO  selling  mania  

•  Dni  Kariery  delivery  (Rzeszów,  Lublin,  Łódź,  Gdańsk,  Toruń,  Poznań,  Wrocław,    Katowice,  kraków,  Wwa)  

•  EuroXPRO  prepara/on  and  sales  supprot  for  OC  team  

•  NFS  delviery  •  Raport  aZer  Career  

Days  •  Employer  o  f  the  year  

gala  

Overall Factors (positive or negative factors that influenced the

performance)

•  Positive: #lewicki #nowicka # piotrowska_synergy #hardwork #nosleep

•  Negative: – almost no time to work –  4 conferences delivery and replaning in Q1 – Lack of people in NET – Delays with documents – Because of workload NET cannot participate

in all team activities

ER in Q1 2014

Key Achievements:

•  Next Step Delivery

•  Awards Gala delivery

•  Career Days delivery

•  Ambassadors standarization

•  XPRO preparaion

Key Non-Achievements

We delivered all we planed J

March – overal results

Plan Realization % of realization

Revenue before

redistibution 98.74%

Revenue after redistibution

90.54%

% Vindication 12.13

95.25%

% Vindication 13.14

27.84%

March -Results per product

Plan before red. Plan after red. Realization Realization after red. % Realizacji

Dni Kariery 107.17%

Dni Kariery Parnter

98.21%

Youth to Business Forum

91.67%

Program Ambasador

96.29%

Company Day 100.00%

Inne +EuroXPro + OGX

65.70%

Finance Quarterly Report Q1 2014

Finance – General Direction

1.  Resolving Tax cases regarding association

2.  Creating Financial Model for @PLAD

3.  Implementing new reporting tool for Finance in AIESEC in Poland

4.  Preparation for EuroXpro

5.  „cleaning” @PLAD from mistakes done by predecessors

Quarterly Priorities Achievement FM model WG Done

PIT 11 Done MultiTo Done

NFS delivery Done Finance Exam Done

EuroXpro adn CD Preparation Done

Overall Factors Positive

•  Help from our accountants regarding law and tax issues

•  Commited Financial Model WG

Overall Factors Negative

•  3 Working days in January

•  Overload with small cases due to low amount of working days and peek of career days and EuroXpro together

Finance in Q1 2014

Key Achievements: •  Introducing new reporting

system for @PLAD •  Creation of MC-LC and

Dev fund •  90 % of people received

their PIT - 11 declaration •  Successful conference

delivery •  Invoiced all of the

companies for CD and countries for EuroXpro

•  Creation of Finance Model Draft

Key Non-Achievements

•  No budget Sum Up after half a year

•  Not finished cases regarding career days ( mostly due to late response from LCs )

•  Transition process did not start

Finance in Q2 2014

Key strategies for next quarter:

•  Finished Case with Taxes for association

•  Transition process with successor

•  Finished all of the cases from previous years

•  Leaving clear state for successor

Key challenges for next quarter:

•  Lack of working hours to finish all of the mentioned to the left

•  Availability of successor