q1 functional report
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TRANSCRIPT
Functional Quarter Report – Q1 2014
Content:
Comm, PR, OD, ER, Fin
Comm Quarter Report Q1 2014
Comm – General Direction
-Marketing focused on ELDs results (especially OGX and TM)
-Education of the Network (change of mindset)
(3 main projects: GC & GT Campaings and TMP product packaging)
Monthly Priorities Achievement
JANUARY • Crea-on of COMM Timeline and Plan for the next 6 months • TMP Product Packaging – First Steps • Re-‐alloca-on Campaign • iGCDP Packaging
FEBRUARY • TMP Product Packaging – Communica-on Part • GC & GT Campaigns • COMM Educa-on
MARCH • Future Leaders Launch • GC & GT Campaings Launch •NFS Delivery
Quarter 1 – Results Overall JANUARY GC Applicants = 92 GT Applicants = 120 Conversion Rate App -‐> RA GC -‐ 8,70 % Conversion Rate App -‐> RA GT – 9,17%
FEBRUARY GC Applicants = 109 GT Applicants = 95 Conversion Rate App -‐> RA GC -‐14,68 % Conversion Rate App -‐> RA GT – 22,11%
MARCH GC Applicants = 315 GT Applicants = 219 Conversion Rate App -‐> RA GC -‐10,48 % Conversion Rate App -‐> RA GT – 5,94%
Quarter 1 – Results Overall JANUARY Facebook Likes: AIESEC in Poland = 4.110 Global Ci-zen = 4.205 Global Talents = 1.605 AIESEC Uni – 5.404
FEBRUARY Facebook Likes: AIESEC in Poland = 4.388 Global Ci-zen = 4.320 Global Talents = 1.662 AIESEC Uni – 5.487
MARCH Facebook Likes: AIESEC in Poland = 4.538 Global Ci-zen = 4.571 Global Talents = 1.908 AIESEC Uni – 5.492
Overall Factors (positive or negative factors that influenced the
performance)
• Positive – Support from the team / Good work in synergy with OGXs and TM
• Negative – Spending time to understand and study the reality/ adptation
Communications in Q1 2014
Key Achievements:
• GC & GT campaigns done
• TMP Product Packaging – FUTURE LEADERS
• New commission unity and collaboration
• 6 NSTs
Key Non-Achievements
• Delay in GT Campaign
• Tracking of February TMP Promotion
Communications in March 2013 Key strategies for next
Quarter:
• Launch of Future Leaders Externally
• CG & GT Campaigns Implementation and Follow Up
• iGIP & iGCDP Product Development
Key challenges for next month:
• 3 new campaigns to track and implement
• Manage transition with daily work
PR Quarter Report Q1 2014
Monthly Priorities Achievement
JANUARY • Poland Y2B delivery -‐ NPM dleivery -‐ Re-‐planning
FEBRUARY • Mul-to delivery • IPM – Global Youth to Busines Forum
MARCH • NFS delivery • EuroXpro project managament •Europe Youth to Business Forum prepara-on
Overall Factors (positive or negative factors that influenced the
performance)
• Positive – good platforms to activate the network – a lot of touchpoints
• Negative – almost no time to work – 4 conferences delivery and replaning in Q1
PR in Q1 2014
Key Achievements:
• Poland Y2B delivery
• Speakers for Europe Y2B
• AI CEED on IPM
Key Non-Achievements
• Not deliverning Poland Y2B output
• No events wiki
PR in April 2014 Key strategies for next
Quarter:
• Tranistion
• Coaching
• EuroXpro and Europe Y2B delivery
• Knowledge gathering
Key challenges for next month:
• Relatively short period of time
OD Quaterly Report Q1 2014
Q1 key achievements & non-achievements
I K R
Driving organiza/onal EFFECTIVENESS
PBC coaching development
Rewards& Recogni-on
LC MoS performance managment
Op-miza-on of provided touchpoints with the network
Growth strategies clustering based on planning
Involvment of network in co-‐crea-on strategies
Challenge for the network to boost Q3 results
Coopera-on with focus LCs
Increasing ELD REACH
NST for expan-ons • Booklet for Sus know-‐how • Showcasing the know-‐how of successful LCs during conferences • Webinars
Ensuring SUSTAINABILITY and
HEALTH of organiza/on
GDC with focus in Members in alert
SONA health part
LC existance criteria improvement
Development Fund redefini-on
Transi-on Managment
Ini-al People Development Cycle
Ensuring COHERENCY of organiza/onal
direc/on at all levels
Downscaling the Na-onal Direc-on by conferences
Track Na-onal Direc-on data in SONA
LCP Commission Managment
Crea-ng C Tracking Developing T D
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OD in Q1 - Rubi
Key Achievements:
• OD replaning • NPM delivery • Multito Conference
Managment & delivery • LCP Coaching framework • OD NST launch • TM NST managment for
LEADco • 2nd round of coaching • Chair/Faci in the LCCs • OD transition for successor • NFS delivery • Pioneer LC for sona
Key Non-Achievements
• Fully functional sona
Priorities for April:
• LEADco managment
• 2nd round of coaching
• OD NST work in GDC
Priorities for Q2:
• Coaching strategy Part 2
• Fully functional sona with filipe
OD in upcoming time - Rubi
• Too many conferences, there is no time for operational work.
• There is not enough MC support (and im not sure if it should be) about the learning cycle/conference cycle/education of our new members and OCPs.
• Due to next OD structure there needs to be a clear definition of the strategies/activities to be done by MCVP; example: not sure how GDC will be managed and I believe is a great strategy delivered this term.
• There was a lack of synergetic projects between OD and rest of areas (ELD, OP, IM)
What I have learned - Rubi
OD in Q1 - Iza
Key Achievements: Key Non-Achievements
• Re-planning preperations
• Conference Agenda Management & Delivery (NPM, MultiTo, NFS)
• Term Shift final timeline creation
• OD days preperations & delivery
• Facilitating in the Philippines
• Monthly & Quaterly Reviews on time
Priorities for April:
• LC Plans final consolidation
• Virtual Take Over
• Motions for GAs (Existence Criteria)
• Case of Bydgoszcz
• CEED in Japan
• BID for SumCo
Priorities for Q2:
• OD Days 2
• Transition with L&D
• NPM delivery help
• Sum up of all OD materials
• Pushing delayed projects
OD in upcoming time - Iza
• Too much conferences! Should be reduced for the next term
• VP OD needs to be prepared for his role as fast as possible
• PBC & GDC coaching are the most powerful contribution and should be continued
What I have learned - Iza
External Relations Quarter Report
Q1 2014
ER – General Direction
• Quality management
• Career Days changes
• New products based on ELD
• $$$ :P
Monthly Priorities Achievement
JANUARY FEBRUARY MARCH • Career Days new
website launch • Promo/on materials
prepara/on • Career Days func/onal
meetnig • New sales • Y2B delivery • NPM with KPMG launch
• Career Days logging • Ambassador
standariza/on • Local materials
feedback • MutliTO and Next Step
delivery • Awards Gala delivery • EuroXPRO selling mania
• Dni Kariery delivery (Rzeszów, Lublin, Łódź, Gdańsk, Toruń, Poznań, Wrocław, Katowice, kraków, Wwa)
• EuroXPRO prepara/on and sales supprot for OC team
• NFS delviery • Raport aZer Career
Days • Employer o f the year
gala
Overall Factors (positive or negative factors that influenced the
performance)
• Positive: #lewicki #nowicka # piotrowska_synergy #hardwork #nosleep
• Negative: – almost no time to work – 4 conferences delivery and replaning in Q1 – Lack of people in NET – Delays with documents – Because of workload NET cannot participate
in all team activities
ER in Q1 2014
Key Achievements:
• Next Step Delivery
• Awards Gala delivery
• Career Days delivery
• Ambassadors standarization
• XPRO preparaion
Key Non-Achievements
We delivered all we planed J
March – overal results
Plan Realization % of realization
Revenue before
redistibution 98.74%
Revenue after redistibution
90.54%
% Vindication 12.13
95.25%
% Vindication 13.14
27.84%
March -Results per product
Plan before red. Plan after red. Realization Realization after red. % Realizacji
Dni Kariery 107.17%
Dni Kariery Parnter
98.21%
Youth to Business Forum
91.67%
Program Ambasador
96.29%
Company Day 100.00%
Inne +EuroXPro + OGX
65.70%
Finance Quarterly Report Q1 2014
Finance – General Direction
1. Resolving Tax cases regarding association
2. Creating Financial Model for @PLAD
3. Implementing new reporting tool for Finance in AIESEC in Poland
4. Preparation for EuroXpro
5. „cleaning” @PLAD from mistakes done by predecessors
Quarterly Priorities Achievement FM model WG Done
PIT 11 Done MultiTo Done
NFS delivery Done Finance Exam Done
EuroXpro adn CD Preparation Done
Overall Factors Positive
• Help from our accountants regarding law and tax issues
• Commited Financial Model WG
Overall Factors Negative
• 3 Working days in January
• Overload with small cases due to low amount of working days and peek of career days and EuroXpro together
Finance in Q1 2014
Key Achievements: • Introducing new reporting
system for @PLAD • Creation of MC-LC and
Dev fund • 90 % of people received
their PIT - 11 declaration • Successful conference
delivery • Invoiced all of the
companies for CD and countries for EuroXpro
• Creation of Finance Model Draft
Key Non-Achievements
• No budget Sum Up after half a year
• Not finished cases regarding career days ( mostly due to late response from LCs )
• Transition process did not start
Finance in Q2 2014
Key strategies for next quarter:
• Finished Case with Taxes for association
• Transition process with successor
• Finished all of the cases from previous years
• Leaving clear state for successor
Key challenges for next quarter:
• Lack of working hours to finish all of the mentioned to the left
• Availability of successor