project progress tracking (ppt) for egee jurgen de jonghe, it-ais-pm jurgen.de.jonghe@cern.ch

Project Progress Tracking

(PPT)for EGEE

Jurgen De Jonghe, IT-AIS-PMjurgen.de.jonghe@cern.ch

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Projects supported, Timeline

LHC 3.3 BCHF expenditure12 years

ATLAS Detector 500 MCHF CORE Cost,150 institutes in 35 countries

CERN wide strategic planning

1999

2002

2004

2005

2003

CNGS 75 MCHF expenditureCERN & Gran Sasso

EGEE 50 MCHF,70 partners 800 project members

Our mission: “Optimise the project’s chances of success with minimum overhead”

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

LHC Tool

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

EVM Analysis Tools

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Every project is unique

• EGEE:– Partners outside CERN – Mix of Research & Operation/Service Activities– Initial lifespan very short – EU Framework

• Scope of PPT/EGEE:– WBS, Activities– Tasks from the Execution Plan– EU Deliverables & Milestones

– Partners– Project Members, Timesheets

– Cost Information

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Project Member Database

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Timesheets

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Timesheets

• Data Entry– Excel– Web Form– XML

• Workflow

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Timesheet Dashboard

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Validated Timesheets: Delay

0

50

100

150

200

250

300

350

400

450

500

2004-09 2004-10 2004-11 2004-12 2005-01

-1

0

3

6

9

12

Drop Page Fields Here

Sum of TIMESHEETS

PERIOD

DELAY

7000 timesheets entered so far …

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Online Help

Access Rights, Workflow, Business Rules

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Ad Hoc reports for Project Office

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Tracking, History Log

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Scope

• WBS, Activities• Tasks from the Execution Plan• EU Deliverables & Milestones

• Partners• Project Members, Timesheets

• Cost Information

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Scope Cont’d

• Workflow:– Internal Reporting

•Technical•Financial on quarterly basis

– Periodic EU Reviews

• Analysis Tools– EVM ?

•Monitor Progress against Plan•Monitor Costs (€),Funded and Unfunded FTE

– Pro-Active Alerts

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Progress Reporting: Excel & Web

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

All Modifications tracked …

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Concepts

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

PPT for EGEE: EVM

• Planned Value: One or many partners work on a Task for a planned amount of Person-Months.

• Actual Cost: Timesheets indicate hours worked for a task.

• Earned Value: Requires “Progress Reporting”, ie indicate completion level for task.

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Project Management tools

• We build web based PM tools since 1999• Current projects supported:

– ATLAS (500 MCHF, 150 partners)– LHC (3BCHF, EVM, 11000 workunits)– CNGS (75MCHF, EVM)– All AB internal projects (EVM + Staff Planning)

Optimise Project’s chances of success:

- minimise surprises

- minimum overhead

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

• Resources from AIS• Nb of users, different status• show how easy it is to fill in a TS• the validation process• the management of task• downloads and uses of database: • email lists, • effort tables, • follow up at the level of supervisors, institutes, project… • use as project database• statistics• possibilities of EVM•  

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Summary

• Project Management tools @ CERN• Scope for EGEE

– Members Database– Timesheet– Co-develop Reports for Project Office

• Timesheet Usage Summary• Resources used…

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Agenda

• How to create a TimeSheet– Using web form– Using Excel upload– Lifecycle– Tutorial

• Zooming out– PPT in general– Data issues?

EGEE, EU Review (Feb 2005) Jurgen De Jonghe, IT-AIS

Members Database

• Official Project Member Database• Access Restrictions for Individual supervisors,

Partner supervisors, Activity supervisors and Project Office

• Type of Members: