project maestro - laccd
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Project MAESTROSAP Human Resource Implementation
End User Orientation II
Payroll Changes
Los Angeles Community Colleges
April 29, 2004
Los Angeles Trade-Technical College Room F 136
WORKING TOGETHER
CITYEASTHARBORMISSIONPIERCESOUTHWESTTRADE-TECHVALLEYWESTDISTRICT OFFICE
Modernizing All Employee Systems to Revitalize Operations
Welcome Back!
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Agenda
Welcome Jim GrivichReview Agenda Jim GrivichPay Cycle Conversion Michael PhillipsStandard Days & Hours Michael Phillips Payroll Calendar Michael PhillipsSalary Conversion Mary DolanQuota Reporting Fern CarterQuestions and Answers PanelMeeting AdjournedJim
Grivich
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Pay Cycle Conversion
Michael Phillips
PAY CYCLE CONVERSION TABLE
Basis Work year Current Cycle New Cycle Frequency Salary Conversion Factor in days (Including Differentials & Longevity)
A 260/261 13 - 4 wk pp 12 mo 12 or 24 1.0875 (12/13.05)M 260/261 13 - 4 wk pp 12 mo 12 or 24 1.0875 (12/13.05)
G* 239 12 - 4 wk pp 12 mo 12 or 24 N/A D* 240 12 - 4 wk pp 12 mo 12 N/A
C 200 10 - 4wk pp 10 mo 10 or 20 N/AK 192 10 - 4wk pp 10 mo 10 or 20 N/AB 213 10 - 4wk pp 10 mo 10 or 20 N/A
* Unpaid days to be taken. G = 21 unpaid days. D = 20 unpaid days.
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Standard Working Hours
Michael Phillips
A Basis
Year 260 standard days = 2,080 hrs per year
Month 21.667 standard days = 173.333 hrs per month
Hourly rate = Monthly salary / 173.33
Standard working /hours per month will be used for computing an hourly rate for a monthly/semi monthly paid employee
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Standard Working Hours – Example
Michael Phillips
A semi- monthly paid employee earning a gross salary of $2,000 will have an hourly rate of $23.077
Pay Cycle Salary = $2,000.Standard mo. hours = 173.333Calculation = 2,000 x2 / 173.333 = 23.077
or annual salary = 48,000 / 2080 = 23.077
Overtime rate @ 1.5 = 34.615 per hour
To unpay an employee for 2 days in a month, the example would be 4000.00 per month/21.667 =184.62 x 2 = 369.24
The same example taking the hourly rate of 23.077 x 16 hours = 369.24
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Payroll Calendars
Michael Phillips
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Infotype 0008 – Basic Pay
Mary Dolan
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Pay Scale Structure
Mary Dolan
Pay Scale Structure is composed of:
• Pay Scale Type• Pay Scale Area• Pay Scale Group• Pay Scale Level
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Pay Scale Types
Mary Dolan
Pay Scale Types1. 5 steps –used for Classified and some Academic
Administrators 2. 15 step – used for Academic Managers (Presidents, VP’s) and
Academic Supervisors3. Faculty Monthly – used for PROB, tenured and limited
Faculty in monthly rate assignments (Preparation Salary Schedule)
4. Faculty Adjunct schedules- used for Adjunct Faculty who have no other assignment (K)
5. Faculty Adjunct Extra assignment- used for those Adjunct Faculty who also have a monthly rate assignment in any classification (L or M)
6. Flat rate- used for Student Workers, Professional Experts and others who are not eligible for a step advance
7. Administrator Flat Rate- used for those Managers who have a contract of employment
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Pay Scale Area, Groups, & Levels
Mary Dolan
AreaPay scale areas will allow the scales to be associated with each pay scale type and have been set the same as the pay scale types.
GroupThe pay scale group is a code that represents the pay amount. Each pay scale type will have several groups, each associated with specific classifications. For example, the faculty preparation schedule will have a group associated with each column (A – E).
LevelEach pay scale group will have the appropriate number of levels (the same as salary schedule steps in DEC).
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Example #1
Mary Dolan
Full-time Classified employee with an adjunct teaching assignment:
Classified assignmentA basisCurrent pay Annual pay 12 month pay 10 month pay$4749 $61974.45 $5164.54 not available
Adjunct teaching assignment:C basis Current pay 12 month pay 5 month pay (one semester)$2012.80 not available $2012.80
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Example #2
Mary Dolan
Full-time Faculty member with a Professional Expert assignment:
Teaching assignment:C basis Annual pay 12 month pay 10 month pay$83620.00 $6968.33 $8362.00
Professional Expert assignment:X basisCurrent pay 12 month pay 10 month pay$500.00
Professional Experts will be paid on a flat rate salary schedule. In this case, he would be paid $500.00 one time only.
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Future Quota Reporting
Fern Carter
The following are two types of quotas:
Absence quota--employee absence entitlements, such as standard annual leave, education leave, and so on.
Attendance quota—special attendance such as overtime.
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Future Quota Reporting – cont.
Fern Carter
Deduction of quota balances will basically be the same as it is now. However on the pay warrant instead of seeing the following:
152 hrs RG8hrs VA
You will see the following:•Pay period Salary (either monthly rate or semi-monthly rate)•Pay Period Hourly Rate for employees paid hourly
on the bottom of the pay stub your quota balance will reflect both the amount earned during the pay period and the amount takenand the new balance.
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Question & Answer
Jim Grivich
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Parking Lot
Items to Note
• Parking lot questions…
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MEETINGADJOURNED
See you next time!
Next Meeting: Thursday, June 3, 2004
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