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Project MAESTROSAP Human Resource Implementation

End User Orientation II

Payroll Changes

Los Angeles Community Colleges

April 29, 2004

Los Angeles Trade-Technical College Room F 136

WORKING TOGETHER

CITYEASTHARBORMISSIONPIERCESOUTHWESTTRADE-TECHVALLEYWESTDISTRICT OFFICE

Modernizing All Employee Systems to Revitalize Operations

Welcome Back!

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Agenda

Welcome Jim GrivichReview Agenda Jim GrivichPay Cycle Conversion Michael PhillipsStandard Days & Hours Michael Phillips Payroll Calendar Michael PhillipsSalary Conversion Mary DolanQuota Reporting Fern CarterQuestions and Answers PanelMeeting AdjournedJim

Grivich

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Pay Cycle Conversion

Michael Phillips

PAY CYCLE CONVERSION TABLE

Basis Work year Current Cycle New Cycle Frequency Salary Conversion Factor in days (Including Differentials & Longevity)

A 260/261 13 - 4 wk pp 12 mo 12 or 24 1.0875 (12/13.05)M 260/261 13 - 4 wk pp 12 mo 12 or 24 1.0875 (12/13.05)

G* 239 12 - 4 wk pp 12 mo 12 or 24 N/A D* 240 12 - 4 wk pp 12 mo 12 N/A

C 200 10 - 4wk pp 10 mo 10 or 20 N/AK 192 10 - 4wk pp 10 mo 10 or 20 N/AB 213 10 - 4wk pp 10 mo 10 or 20 N/A

* Unpaid days to be taken. G = 21 unpaid days. D = 20 unpaid days.

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Standard Working Hours

Michael Phillips

A Basis

Year 260 standard days = 2,080 hrs per year

Month 21.667 standard days = 173.333 hrs per month

Hourly rate = Monthly salary / 173.33

Standard working /hours per month will be used for computing an hourly rate for a monthly/semi monthly paid employee

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Standard Working Hours – Example

Michael Phillips

A semi- monthly paid employee earning a gross salary of $2,000 will have an hourly rate of $23.077

Pay Cycle Salary = $2,000.Standard mo. hours = 173.333Calculation = 2,000 x2 / 173.333 = 23.077

or annual salary = 48,000 / 2080 = 23.077

Overtime rate @ 1.5 = 34.615 per hour

To unpay an employee for 2 days in a month, the example would be 4000.00 per month/21.667 =184.62 x 2 = 369.24

The same example taking the hourly rate of 23.077 x 16 hours = 369.24

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Payroll Calendars

Michael Phillips

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Infotype 0008 – Basic Pay

Mary Dolan

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Pay Scale Structure

Mary Dolan

Pay Scale Structure is composed of:

• Pay Scale Type• Pay Scale Area• Pay Scale Group• Pay Scale Level

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Pay Scale Types

Mary Dolan

Pay Scale Types1. 5 steps –used for Classified and some Academic

Administrators 2. 15 step – used for Academic Managers (Presidents, VP’s) and

Academic Supervisors3. Faculty Monthly – used for PROB, tenured and limited

Faculty in monthly rate assignments (Preparation Salary Schedule)

4. Faculty Adjunct schedules- used for Adjunct Faculty who have no other assignment (K)

5. Faculty Adjunct Extra assignment- used for those Adjunct Faculty who also have a monthly rate assignment in any classification (L or M)

6. Flat rate- used for Student Workers, Professional Experts and others who are not eligible for a step advance

7. Administrator Flat Rate- used for those Managers who have a contract of employment

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Pay Scale Area, Groups, & Levels

Mary Dolan

AreaPay scale areas will allow the scales to be associated with each pay scale type and have been set the same as the pay scale types.

GroupThe pay scale group is a code that represents the pay amount. Each pay scale type will have several groups, each associated with specific classifications. For example, the faculty preparation schedule will have a group associated with each column (A – E).

LevelEach pay scale group will have the appropriate number of levels (the same as salary schedule steps in DEC).

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Example #1

Mary Dolan

Full-time Classified employee with an adjunct teaching assignment:

Classified assignmentA basisCurrent pay Annual pay 12 month pay 10 month pay$4749 $61974.45 $5164.54 not available

Adjunct teaching assignment:C basis Current pay 12 month pay 5 month pay (one semester)$2012.80 not available $2012.80

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Example #2

Mary Dolan

Full-time Faculty member with a Professional Expert assignment:

Teaching assignment:C basis Annual pay 12 month pay 10 month pay$83620.00 $6968.33 $8362.00

Professional Expert assignment:X basisCurrent pay 12 month pay 10 month pay$500.00

Professional Experts will be paid on a flat rate salary schedule. In this case, he would be paid $500.00 one time only.

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Future Quota Reporting

Fern Carter

The following are two types of quotas:

Absence quota--employee absence entitlements, such as standard annual leave, education leave, and so on.

Attendance quota—special attendance such as overtime.

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Future Quota Reporting – cont.

Fern Carter

Deduction of quota balances will basically be the same as it is now. However on the pay warrant instead of seeing the following:

152 hrs RG8hrs VA

You will see the following:•Pay period Salary (either monthly rate or semi-monthly rate)•Pay Period Hourly Rate for employees paid hourly

on the bottom of the pay stub your quota balance will reflect both the amount earned during the pay period and the amount takenand the new balance.

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Question & Answer

Jim Grivich

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Parking Lot

Items to Note

• Parking lot questions…

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MEETINGADJOURNED

See you next time!

Next Meeting: Thursday, June 3, 2004