pre tour with ef lgm version
Post on 06-Jul-2015
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Pre-Departure
What To Know Before You Go
Susan McGann, Group LeaderPam Farmer, Group Leader
Recruiting: When Do We Start?
• Plan early and communicate
• Talk about it and ask others to talk about it
• Send letters to parents a year in advance
• Create a sense of urgency
We always recruit!
Why and How Do We Encourage Participants to Enroll Early?
• Peace of mind that your trip is filled
• Choice of roommates
• EF incentives for early sign ups for travelers and you!
Book Three Over Your Estimate
How Does EF Help Us Recruit?
• Great posters
• Colored brochures & itineraries
• User-friendly web site
• Fundraising ideas
A Group Leader’s Guide to a Well Prepared Trip
• Binder
• Trip Guide
• “Groupitos”
• Sign out sheets
• Copies of everything
• Make up trivia questions and scavenger hunt
• Recordings of music from the host countries
• EF Blue Bag!
THE BINDER!
How Do We Stay Organized?
EF telephone numbers Tour guide contact
information Educational information
and city guides “Groupito” lists Hotel and flight information Day by day itinerary
Hotel copies of passport numbers
Passport copies Rooming lists Emergency contact information
and phone-chain chart Status reports Tip envelopes Trivia game and answers
Ours includes:
How Do We Prepare Our Travelers and Set Expectations?
• Meet with your group
• Trip Insurance???????
• Tour and date changes; encourage flexibility
• Prepare for cultural differences
• Packing tips
• Arrange transportation
• Calling cards
Travelers Travelers ChecksChecks
Activate the AAA cards before you
leave the USA
Stay tuned for more tips for your
On-Tour Experience!
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