Pre-Departure

What To Know Before You Go

Susan McGann, Group LeaderPam Farmer, Group Leader

Recruiting: When Do We Start?

• Plan early and communicate

• Talk about it and ask others to talk about it

• Send letters to parents a year in advance

• Create a sense of urgency

We always recruit!

Why and How Do We Encourage Participants to Enroll Early?

• Peace of mind that your trip is filled

• Choice of roommates

• EF incentives for early sign ups for travelers and you!

Book Three Over Your Estimate

How Does EF Help Us Recruit?

• Great posters

• Colored brochures & itineraries

• User-friendly web site

• Fundraising ideas

A Group Leader’s Guide to a Well Prepared Trip

• Binder

• Trip Guide

• “Groupitos”

• Sign out sheets

• Copies of everything

• Make up trivia questions and scavenger hunt

• Recordings of music from the host countries

• EF Blue Bag!

THE BINDER!

How Do We Stay Organized?

EF telephone numbers Tour guide contact

information Educational information

and city guides “Groupito” lists Hotel and flight information Day by day itinerary

Hotel copies of passport numbers

Passport copies Rooming lists Emergency contact information

and phone-chain chart Status reports Tip envelopes Trivia game and answers

Ours includes:

How Do We Prepare Our Travelers and Set Expectations?

• Meet with your group

• Trip Insurance???????

• Tour and date changes; encourage flexibility

• Prepare for cultural differences

• Packing tips

• Arrange transportation

• Calling cards

Travelers Travelers ChecksChecks

Activate the AAA cards before you

leave the USA

Stay tuned for more tips for your

On-Tour Experience!