pre-bid meeting - phoenix, arizona

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CITY OF PHOENIX REQUEST FOR BIDS

AVIATION DEPARTMENTDEER VALLEY AIRPORT

TAXIWAY BRAVO (B)3 CONNECTOR RELOCATIONDESIGN-BID-BUILD

PROJECT NO. AV31000088 FAA/ADOT

May 2, 2019

Pre-Bid Meeting

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Michael Soto, Contracts Specialist Point of Contact for Submittals and RFB QuestionsOffice of the City Engineermichael.soto@phoenix.gov (602) 273-3488

Alfonso Sanchez, Project ManagerAviation Department

Candace Huff, Special Projects Administrator Aviation Department

Gloria Hucher, Compliance AssistantPoint of Contact for SBE QuestionsEqual Opportunity Department gloria.hucher@phoenix.gov (602) 495-0887

Welcome and Introductions

Sign-in please

Sign-in sheet and PowerPoint will be posted on Procurement’s website:

https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ CFB ■ Addendum (if applicable)

It is your responsibility as an RFB holder to determine, prior to submittal, if any Addendums have been issued

Please hold questions until Q&A period

This is the ONLY opportunity to discuss this project with City staff

Meeting Overview

All Firms SHOULD Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL

New Firms – After Registering, the City will send an e-mail with a vendor number approx. in 2 days

NEW: The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications OR Proposal package envelope. Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

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DBE Program Requirements

Project Description and Scope of Work

Submittal Requirements

Bids Due Date

Questions?

Agenda

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DBE Program Requirements

Gloria Hucher, Compliance AssistantEqual Opportunity Department

business.relations.eod@phoenix.gov(602) 495-0887

Equal Opportunity Department (EOD) is responsible for ensuring contractors and consultants achieve full compliance with all applicable federal regulations during all phases of this project/contract:

EOD Overview

• Solicitation• Bid/Submittal Verification• Subcontract Approval• Compliance Monitoring• Prompt Payment• Release of Retention• Sanctions and Penalties

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49 CFR Part 26 mandates recipient (City) administers a Disadvantaged Business Enterprise (DBE) Program

DBE Program U.S. Department of Transportation (USDOT) assists in

the funding for this project, which is subject to the requirements of the Federal Aviation Administration (FAA) and 49 CFR Part 26.

Phoenix DBE Program has annual Overall DBE Goal of 4.48% [to be achieved entirely with race- and gender-neutral (RGN) means]

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Four Elements of Small Business Outreach (demonstration of Good Faith Efforts):

1. Identify Opportunities

2. Communicate Broadly

3. Evaluate Proposals

4. Constructive Feedback

Small Business Outreach Phoenix imposes Small Business Outreach

requirements in lieu of DBE Goals (RGN measure)

Submittal Requirements (Due at time of submittal)

DBE Program

FORM EO2: Small Business Outreach EffortsColumns A-D

Submit as a separate attachment Failure to submit = Non-Responsive

1 Form

Post-Bid Requirements DBE Program

1. FORM EO2: Small Business Outreach Efforts Columns E&F with Supporting Documentation

2. FORM EO3: Proposed Statement of Small Business Participation

* Good Faith Effort Documentation

For more information, please contact:

Equal Opportunity Department

Gloria HucherCompliance Assistant

(602) 495-0887

Email: business.relations.eod@phoenix.gov

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Project Description & Scope of Work

Project Location

Project Description & Scope of Work

Phasing, Job Site Access & Restrictions

Miscellaneous Project Information

Questions

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Project Location

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Proposed Project Area

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Relocate Taxiway B3 and C3 to the west with associated

electrical and drainage work.

Major work elements include:

Construction of new Taxiway B3 and C3 per DVT’s 2015

Master Plan Update using Asphaltic Concrete (AC) Pavement

Reconstruction of a small portion of Taxiway C

Demolition of existing Taxiway B3 and C3 AC pavement

Grading and Drainage Improvements

Electrical Improvements

Project Description / Scope of Work

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Salvaging and replacing existing crushed aggregate(“Palm

Springs Rock”) slope protection

Installing storm drain pipe, manholes and catch basins

Installing Taxiway Edge Lights

Installing Pavement Markings

Project Description / Scope of Work (Cont)

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Project Description / Scope of Work (Cont.) Taxiway B3/C3 Pavement Section

6” P-401 AC over, 9” P-209 ABC over, 12” P-155 LTS.

Taxiway C Pavement Section 9” P-401 AC over, 95% Compacted Subgrade P-152

Rocks and cobbles will be encountered and must be removed prior to lime treatment (2-1/2” and larger)

Phasing ,Job Site Access & Restrictions

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The Project is divided into 5 phases (Phases A thru E) as shown

in Phasing Plans

Primary Access for all Phases will be through the access gate on

15th Avenue north of Williams Drive.

Contractor shall limit activities to designated haul routes and

staging areas.

Phasing ,Job Site Access & Restrictions Cont.

Contractor Shall not use airport service roads for hauling

operations unless approved by DVT Operations

Some phases require nighttime-work only

Contractor is responsible for locating utilities

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Access and Staging

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W. Williams Drive

Project Description - Misc. An airport access badge will be required

Construction equipment cannot traverse on any new

pavement

Airfield lighting and NAVAIDS must remain operational

throughout project

Access to the fueling station must be maintained at all

times

NOTAMS require 72 hour advanced notice

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Contractor provides Quality Controls – City provides Quality

Assurance

Follow all federal, state and local permitting requirements

Coordinate Owner / Project issues

Maintain a safe & secure work site at all times

Must use the City’s web based project management system:

UNIFIER - Training provided at no cost

NTP will be issued for the Contract once the NTP from FAA

has been issued.

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Project Description (Documentation)

COP Planning and Environmental Materials testing for asbestos and lead-containing paint

Coordination for abatement of asbestos-containing materials and/or

lead-containing paint .

Review and maintain copies of dust permit; AZPDES Construction

Activity General Permit (CGP) for Stormwater notifications; and

Stormwater Pollution Prevention Plan (SWPPP)

Coordination of regulatory inspections during construction

Review and maintain copies of Safety Data Sheets for paint materials

proposed for restriping.

Waste profiling of excavated soils to be hauled offsite for disposal.

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Questions

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Bidders Should Review: Information for Bidders (IFB) Section:

Bid Submittal ChecklistItems due at time of bid submittal

Post-Bid Submittal ChecklistItems due 3 calendar days after bid opening by 5:00 p.m.E-mail to: michael.soto@phoenix.gov

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Receipt of Bid after the specified cut-off date and time

Deposit of Bid in the wrong location

Violating the “Contact with City Employees” policy

Grounds for Disqualification

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2:00 P.M. Phoenix Time

Tuesday, May 21, 2019

City Hall, 200 W. Washington Street

5th Floor, Submittal Box

Bids Due Date

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https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities

Request for Qualifications / Request for Bids

Notifications / Addendum (if any)

Plan Holder List

Award / Bid Tabulation

Pre-Bid / Pre-Submittal Power Point Presentation

Pre-Bid / Pre-Submittal Sign-in sheet

Sign up for Procurement Newsletter

Street Transportation DepartmentProcurement Section WEBPAGE

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E-mail your questions to:michael.soto@phoenix.gov

Michael Soto Contract Specialist

(602) 273-3488

PROJECT TITLE:

DEER VALLEY AIRPORTTAXIWAY BRAVO (B)3 CONNECTOR RELOCATION

DESIGN-BID-BUILDPROJECT NO. AV31000088 FAA/ADOT

OPEN FOR QUESTIONS&

Thank You for Attending!!!

Questions After Today