payable process flow document

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100,000

A/P

60,000

10,000

30,000

Validate invoiceEnter invoice

Pay invoice

Create accounting

entries in Subledger

Accounting

Transfer information

to general ledger

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Pay invoice

Record manual

payment

Create

payments

Select

validated

invoice

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Payables

General

LedgerSubledger

Accounting

E-Business

Tax

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2Prepare

Mass

Additions

Create

Mass

Additions

Post Mass

Additions1 3

AssetsPayables FA MassAdditions

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Create

Accounting

Transfer to

General Ledger1 2

General

LedgerPayables

Subledger

Accounting

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Enter

Invoice

Validate

InvoiceClick

Calculate

Tax

View Tax

Lines and

Distributions

Recalculate Taxes

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You may be required to withhold taxes from yoursupplier invoices.

Once you set up Payables to automatically withholdtax, you can withhold tax during payment processing.

You can control all withholding tax options in theWithholding Tax region of the Payables Optionswindow.

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Withholding tax invoices are automatically created in

the name of the tax authority & tax payments are

made against these invoices.

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Enter supplierEnter invoice

Validate invoice

Create accounting

entries in Subledger

 Accounting

Pay invoice

Create PO

Enter Purchase

Requisitions

Match to PO

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Standard

Credit Memo

Debit Memo

Prepayment

Withholding Tax

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• Currency

• Terms

• Amount

• Pay Date

• Type

• Amount

• Charge Acct.

• Type

• Supplier

• Number

Scheduled

Payments Distributions

Invoice Header

Invoice Lines

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Invoices Window

Invoice Header

General

Lines

Holds View Payments

Scheduled Payments

View PrepaymentApplications

Other Features

Actions

Calculate Tax

Tax Details

Match

Distributions

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Invoice Type Trading Partner

Supplier Number

Supplier Site

Invoice Date Invoice Number

Amount

Description

Payment Terms

Payment MethodScheduledPayments Distributions

Invoice Header

Invoice Lines

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Type Item

Freight Miscellaneous

Tax

Amount

Scheduled

PaymentsDistributions

Invoice Header

Invoice Lines

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GL Date

Account Track as Asset

Description

Scheduled

PaymentsDistributions

Invoice Header

Invoice Lines

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System holds

Manual holds Supplier hold

Invoice hold

Scheduled payment hold

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The Payment Workbench, (Payments window)

accessible through the Invoice Workbench, is used to

generate:

- Manual payment

- Quick payment- Refund

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Ensure:

1. Invoice Validation

2. Create Accounting3. Transfer to GL