office automation final

A vision of automation A hundred years

ago, the concept of the future lacked one major ingredient... the computer!

Office automation

Refers to the varied machinery and software used to digitally create, collect,store,manipulate and relay office information.

Office information functions include word processing, Graphics, desktop publishing and email.

Backbone of office automation is LAN

Different office activities Document Capture Document Creation Receipts and

Distribution Filling, Search,

Retrieval and Follow up

Calculations Recording Utilization

of Resources

Data Storage: Word processing, Desktop publishing, Image handling software, spreadsheet programs

Word processing-inputting(via keyboard) and manipulation of text on computerDesktop publishing-combining features of word processor with advanced page design and layout features.Image handling software-images are converted into digital files.Spreadsheet programs-allow manipulation of numeric data.

Used for financial management, financial projection and accounting

Data Exchange

Data Exchange-information exchange between more than one user or participant.

e.g.:-Electronic mail, voice mail and facsimile Groupware systems-Electronic meeting allow geographically

dispersed participants to exchange information in real time. Digital copiers-All-in-One connectable to computer networks

(copying,printing,faxing,scanning)

Data Management

Track both short-term and long-term data in the realms of financial plans, workforce allocation plans, marketing expenditures, inventory purchases.

Task management or scheduling systems monitor and control various projects and activities within the office.

Electronic management systems monitor and control office activities and tasks through timelines, resource equations and electronic scheduling.

Office Automation Considerations Cost of the system Physical Condition Level of technical support Compatibility with other

systems Complexity of the system Compatibility with the

business area Training

Office automation: Hardware and Software

Office automation: What it means to Bharat Petroleum Enterprise Resource

Planning(ERP) Business Warehouse(BW) Intralink Cyber Docs Facility Management Email Data warehouse BPCL is the only Oil

Company in India to provide “Astranova” -- Apron Fuel Management System for Aviation customers