introduction to office automation. 5.1 basics of office automation 5.2 software and hardware for...
TRANSCRIPT
Introduction to Office Automation
5.1 Basics of Office Automation5.2 Software and Hardware for Office
Automation5.3 Basic Activities in Office Automation5.4 Effectiveness of Office Automation
5.1 Basics of Office Automation
What is Office Automation?
Varied computer hardware and software used for -
Creating
Collecting
Storing
Processing
Transferring
What is Office Automation?
The tasks should be done automatically.
The major applications
of office automation
data processing
management of digital information and information exchange
Adventages• Increased Productivity
– Office automation software can increase the productivity
• time-comsuming and done manually in shorter time
• Better Data Management – Data and Documents in a digital form
• Stored , reused and referenced through a computer network effectively
• Better Communications– E-mail ,IP phone … can be used in an office with a
computer network .• complement traditional communication and transferring files.
• Reducing Company Expenses– The operating cost of office automation is low
5.2 Software and Hardware for Office Automation
Software in Office Automation
• Word processor– e.g. Microsoft Word
• Spreadsheet– Microsoft Excel
• Database software– Microsoft Access
• Presentation software– Microsoft Powerpoint
• Communication software– Microsoft Outlook
• Image editing software– Adobe Photoshops , Ulead PhotoImpact
5.22 Hardware in Office Automation
• Printer
• Monitor
• Scanner
• Keyboard and Mouse
• Speakers and Microphone
5.3 Basic Activities in Office Automation
• 4 basic activities in office automation– 1. Data Application– 2. Data Storage– 3. Data Exchange– 4. Data Management
Data analysis
Digital image modification
• Image editing software
Document production
• Word processor
Report generation
• Database management system
5.3.2 Data Storage Secondary storage device Usage
Hard Disk Storage Of Data And Software
Compact disc Read-Only Memory (CD-ROM) And Digital Versatile Disc (DVD)
Files Backup Or Transfer
Magnetic tape System Backup
Memory Card Storage Of Files In Portable Electronic Device
CD-ROM
SD /SDHC XD CF
M2Micro SD Memory
Stick Pro Duo
5.3.3 Data Exchange
• Data Exchange can be carried out though electronic communication channel in office automation.– E.g. e-mail , voice mail , fax ...– Video conferencing and groupware --- typical
application of exchange information.– Groupware and network computer systems
enable many users to access data stored in a central repository.