managing tempus (again) annemieke waite head of european office university of bristol...

Managing Tempus (again)

Annemieke WaiteHead of European OfficeUniversity of Bristol

a.m.waite@bristol.ac.uk

Topics covered:

Available budgetPayment ScheduleRules & RegulationsReporting DatesClaim Forms & how to complete

them

Budget Available

1. Staff Costs €111,350.002. Travel & Subsistence €160,990.003. Equipment € 48,350.004. Printing and Publishing € 11,000.005. Other Costs € 23,000.006. Indirect Costs € 18,600.00

7. Overall Costs €373,290.008. Maximum TEMPUS Grant €354,625.00

Payment Schedule

60% of grant payable in November/December 2004

30% (second instalment) can be requested when 70% of first payment is spent

10% balance payable upon satisfactory completion of Final Report

Travel & Subsistence

194 Mobilities, including: 55 From EU – Croatia 49 From Croatia – EU 80 Within Croatia

Equipment

Personal ComputersLaptopsPrintersLCD ProjectorsSoftware (Dreamweaver)

Printing & Publishing

QuestionnairesNewslettersEstablishment and maintenance

of websiteInformation Leaflets

Other Costs

Language Courses for 20 peopleVisaExchange losses

Other Activities

2 Staff Surveys2 Skills Development CoursesEAIE Conference in Krakow (2005)Site Visits to EU institutions6 Inter-University network meetings4 Consortium MeetingsBologna Information MeetingsMonitoring Visits

Rules and Regulations

5% co-financing10% flexibility (between budget headings)Staff Costs may not exceed 30%Equipment may not exceed 30%Equipment may now be bought outside EUVAT exemption on equipment and services7% Other Costs (= overheads at flat rate)Receipts, Receipts, Receipts………….

Reporting Dates

15.01.2005 Report on Implementation (IR1)Summary Report for publication

01.03.2006 Report on Implementation (IR2)Summary Report for publicationStatement on costs incurred

30.10.2007 Final Report on Implementation (IR3)

Summary Report for publicationFinancial Statement

Travel Costs

Only ACTUAL costs may be reimbursedPlane: APEX or Economy fareTrain: First-class rail fareCar: Equivalent of First Class rail

fare for same distance (oneperson)

Coach: Cost of renting a coach forgroup travel

Receipts for all travel must be provided

Subsistence Costs

Duration International Partner Country

mobility mobility1 day € 150 € 801 week €1000 € 5002 weeks €1600 € 8003 weeks €2100 €10004 weeks €2500 €1250

Claim Forms

TEMPUS FORMSConvention for Staff CostsIndividual Grantholder Report

OUR FORMPayment Form