managing tempus (again) annemieke waite head of european office university of bristol...
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Managing Tempus (again)
Annemieke WaiteHead of European OfficeUniversity of Bristol
Topics covered:
Available budgetPayment ScheduleRules & RegulationsReporting DatesClaim Forms & how to complete
them
Budget Available
1. Staff Costs €111,350.002. Travel & Subsistence €160,990.003. Equipment € 48,350.004. Printing and Publishing € 11,000.005. Other Costs € 23,000.006. Indirect Costs € 18,600.00
7. Overall Costs €373,290.008. Maximum TEMPUS Grant €354,625.00
Payment Schedule
60% of grant payable in November/December 2004
30% (second instalment) can be requested when 70% of first payment is spent
10% balance payable upon satisfactory completion of Final Report
Travel & Subsistence
194 Mobilities, including: 55 From EU – Croatia 49 From Croatia – EU 80 Within Croatia
Equipment
Personal ComputersLaptopsPrintersLCD ProjectorsSoftware (Dreamweaver)
Printing & Publishing
QuestionnairesNewslettersEstablishment and maintenance
of websiteInformation Leaflets
Other Costs
Language Courses for 20 peopleVisaExchange losses
Other Activities
2 Staff Surveys2 Skills Development CoursesEAIE Conference in Krakow (2005)Site Visits to EU institutions6 Inter-University network meetings4 Consortium MeetingsBologna Information MeetingsMonitoring Visits
Rules and Regulations
5% co-financing10% flexibility (between budget headings)Staff Costs may not exceed 30%Equipment may not exceed 30%Equipment may now be bought outside EUVAT exemption on equipment and services7% Other Costs (= overheads at flat rate)Receipts, Receipts, Receipts………….
Reporting Dates
15.01.2005 Report on Implementation (IR1)Summary Report for publication
01.03.2006 Report on Implementation (IR2)Summary Report for publicationStatement on costs incurred
30.10.2007 Final Report on Implementation (IR3)
Summary Report for publicationFinancial Statement
Travel Costs
Only ACTUAL costs may be reimbursedPlane: APEX or Economy fareTrain: First-class rail fareCar: Equivalent of First Class rail
fare for same distance (oneperson)
Coach: Cost of renting a coach forgroup travel
Receipts for all travel must be provided
Subsistence Costs
Duration International Partner Country
mobility mobility1 day € 150 € 801 week €1000 € 5002 weeks €1600 € 8003 weeks €2100 €10004 weeks €2500 €1250
Claim Forms
TEMPUS FORMSConvention for Staff CostsIndividual Grantholder Report
OUR FORMPayment Form