managerial communication_business presentation guidelines

Managerial CommunicationBusiness Presentation: Guidelines

Ajijul Islam SakilManager, Finance & Accounts

ARC ENTERPRISE, 105-109 Tongi I/A, Gazipur-1710

PRESENTATION:WHY?

WHY People ask for PRESENTATION?

DECISION!!!

Crafting the leaders of tomorrow

MEANING

NOT Public Speaking. NOT. NOT. NOT.

Just a Structured Conversation, nothing else.

It’s Your Story. You are in Charge! The Audience has NO Power. You Hold the KEY!

YOU are the Story Teller. It’s Just a TOOL!

Crafting the leaders of tomorrow

GUIDES FOR POWERPOINT: WAIT!

Have a plan first! Plan the progression!

Analogue Outline the content

Make sure the Slides do not Replace YOU!

Make sure YOU and the POWERPOINT both are required

Crafting the leaders of tomorrow

GUIDES FOR POWERPOINT

Crafting the leaders of tomorrow

DO’s

DON’Ts

DON’T

DON’T Choose fonts like Times New Roman

They are harder to read on a screen

Crafting the leaders of tomorrow

DO

Use fonts like Arial, Verdana

They are easier on the eye

Crafting the leaders of tomorrow

DON’T

DON’T

Underline words for emphasis

People mistake theses for hyperlinks

And

They are harder to read

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DO

Vary a font’s SIZE, Style or color forEmphasis

* But avoid doing it all on one slide!!

Crafting the leaders of tomorrow

DON’T

Crafting the leaders of tomorrow

Use visually complex fonts

Especially a variety of them

DON’T

DON’T use fonts that are smaller than 26 points

Lowest is Bold 24

Rarely Bold 22 might be used (for small rooms, tables, graph,

tests etc.)

*Any smaller and it can’t be read easily from a distance.

Crafting the leaders of tomorrow

DO

Leave White Space between Lines

Animate Different Points. MUST

Always Choose White Background

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DON’T

Crafting the leaders of tomorrow

Overload the Viewer

Change Colors

Change Styles

With every new slide

DO

Choose Only Key Points to Highlight

Follow 7 Words/ 6 Lines Guideline

Make Every Slide, Every Word Matter

Crafting the leaders of tomorrow

DON’T

Overload Slides with Images

Go Crazy with Sound Effects & Animations

Use Background that Compete with Message

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DO

Check your Spelling

Proofread each Slide

Make Sure all Information is Correct &

RECENT!

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TIPS!

DON’T Spend So Much Time & Thought on Delivery

1 Thought 1 Slide

Impact Words

CONTENT Matters Most! CONTENT! CONTENT!

AVOID Melodrama. Be Normal & Specific, to the POINT

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CONTINUED…..

Look at your AUDIENCE before Starting

Material to Respond the Question. MUST!

Be CONFIDENT

REHEARSE in front of friends/colleagues before the actual

Dressing Appropriately & Talking Strong

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THE BIGGEST STRENGTH OR BIGGEST OBSTACLE IS “A BELIEF”

NEVER GIVE UP,BELIEVE IN YOURSELF

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“DON’T be afraid of being DIFFERENT,

be AFRAID of being the

SAME as everyone else.”

Crafting the leaders of tomorrow

RECAP?

Crafting the leaders of tomorrow