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Oral PresentationOral PresentationGuidelinesGuidelines

By: Dan SilverBy: Dan Silver

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I. Basic Best PracticesI. Basic Best Practices

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30 seconds, one slide. Thus, 10 slides as a guide 30 seconds, one slide. Thus, 10 slides as a guide line.line.

Memorize key points you must make.Memorize key points you must make. Professional, Energetic PerformancesProfessional, Energetic Performances Look like you are in control AND enjoying yourself. Look like you are in control AND enjoying yourself.

Smile.Smile.

Practice answering questions without rambling and Practice answering questions without rambling and confusion.confusion.

Learn how to organize your thoughts, and answer in Learn how to organize your thoughts, and answer in a clear and logical manner.a clear and logical manner.

TAKE YOUR TIME!TAKE YOUR TIME!

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II. Presentation = PerformanceII. Presentation = PerformanceWhat is Dress Code AppropriateWhat is Dress Code Appropriate

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Not AppropriateNot Appropriate::T-shirtsT-shirtsTorn jeansTorn jeansUgly SneakersUgly SneakersBaggy JeansBaggy JeansHats, caps, etcHats, caps, etcShort SkirtsShort SkirtsNot matching Not matching

= not a team= not a team

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AppropriateAppropriate MenMen: :

Collared shirtsCollared shirts Slacks or nice Slacks or nice

jeans jeans JacketJacket SweaterSweater

AppropriateAppropriate WomenWomen::

Skirts Skirts PantsPants DressDress JacketJacket BlouseBlouse SweaterSweater

All clothing should be appropriate size and fit, not too big or too small. Men can benefit from wearing jackets but not required.

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III. The Importance of III. The Importance of PracticePractice

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Review your notes a few times before you present.Review your notes a few times before you present. Make sure each member of your team knows every Make sure each member of your team knows every

aspect of the apparatus, not just the part they are aspect of the apparatus, not just the part they are presenting.presenting.

Team members should practice hand-offs from one Team members should practice hand-offs from one person to anotherperson to another..

Have clear elocution of what you are saying.Have clear elocution of what you are saying.

Keep your chin upKeep your chin up

(literally!)(literally!)

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Team members should be engaged Team members should be engaged when they are not speaking. when they are not speaking.

Look at the presenter, and even nod in Look at the presenter, and even nod in agreement from time to time.agreement from time to time.

Practice your presentation Practice your presentation Pacing is critical for successPacing is critical for success

Do not rush through slides at the end.Do not rush through slides at the end.

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IV. Perform for Your IV. Perform for Your AudienceAudience

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Smile at the audience and look relaxed. Smile at the audience and look relaxed. (Do not say “we are so nervous” because that makes (Do not say “we are so nervous” because that makes

your audience nervous.)your audience nervous.) Get everyone involved in answering questions. Get everyone involved in answering questions.

Answer without slang (“yes” not “yeah”)Answer without slang (“yes” not “yeah”) Do not answer questions that were not asked. If Do not answer questions that were not asked. If

your teammate has adequately answered, don’t your teammate has adequately answered, don’t feel compelled to “add one more thing” unless it feel compelled to “add one more thing” unless it improves the original answer.improves the original answer.

Maintain Eye ContactMaintain Eye Contact

No Eye Contact

VS

Eye Contact

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The Art of Connection—from The Art of Connection—from good to greatgood to great

Keys:Keys: Pace, Gestures, Expression, TonePace, Gestures, Expression, TonePace: Know where to stop, pause, and go. Do not fear dead Pace: Know where to stop, pause, and go. Do not fear dead

air—gains attention. Build to something.air—gains attention. Build to something.

Gestures: Be in sync with what you are saying. A gesture Gestures: Be in sync with what you are saying. A gesture can be planned and practiced. Examples:can be planned and practiced. Examples:

• Open and wide arms = accessible and authentic. Open and wide arms = accessible and authentic. • Nod and wag at a question means = Good one, and I got Nod and wag at a question means = Good one, and I got

an answer. Listen up….an answer. Listen up….

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Pace, Gestures, Expression, Pace, Gestures, Expression, ToneToneTone: Modulate your voice to gain attention and to energize. Tone: Modulate your voice to gain attention and to energize.

Quiet—listener leans in. Loud-- listener feels the heat. Quiet—listener leans in. Loud-- listener feels the heat.

Facial Expression: Smile = confidence. Smile = We got that Facial Expression: Smile = confidence. Smile = We got that one figured. Squinting, lip biting, little nod = Thinking one figured. Squinting, lip biting, little nod = Thinking about it.about it.

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Original Article on Clinton Speech Original Article on Clinton Speech and Comparison Speechesand Comparison Speeches

http://www.fastcompany.com/http://www.fastcompany.com/3001087/3-techniques-bill-3001087/3-techniques-bill-clinton-uses-wow-audience?clinton-uses-wow-audience?utm_source=feedburner&utm_mutm_source=feedburner&utm_medium=feed&utm_campaign=Feedium=feed&utm_campaign=Feed%3A+fastcompanyed%3A+fastcompany%2Fheadlines+%2Fheadlines+%28Fast+Company%29%28Fast+Company%29

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VV. . Use Visual AidsUse Visual Aids

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Use visuals such as your model or parts of your Use visuals such as your model or parts of your model.model.

It is okay to go in front of the judges and have “show It is okay to go in front of the judges and have “show and tell” as long as you can stay within the time and tell” as long as you can stay within the time frame of the total presentation. This may require frame of the total presentation. This may require moving a desk to get to them. Do this in the set-up moving a desk to get to them. Do this in the set-up time.time.

Do not cross in front of each other or the projector Do not cross in front of each other or the projector while talking. Use a wireless mouse to prevent this.while talking. Use a wireless mouse to prevent this.

Use an electronic pointer if you are going to point Use an electronic pointer if you are going to point things out on your slides.things out on your slides.

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VI. Read the Scoring VI. Read the Scoring Guidelines CarefullyGuidelines Carefully

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(1) Project overview(1) Project overview: : What was the PROCESS you used to come What was the PROCESS you used to come

up with your design?up with your design? How did the CONCEPT EVOLVE and WHY?How did the CONCEPT EVOLVE and WHY? How did you go about your DECISION How did you go about your DECISION

MAKING PROCESS?MAKING PROCESS?

Tell your audience:Tell your audience: How you divided up your duties? How you divided up your duties? How you made critical decisions and what How you made critical decisions and what

the decision path looked like (chart…).the decision path looked like (chart…). Time line your project followed.Time line your project followed. How you worked together and what How you worked together and what

roadblocks occurred in project management.roadblocks occurred in project management.

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(2) Engineering Principles(2) Engineering Principles:: Present what engineering principles were used in your Present what engineering principles were used in your

design(s). Not just the principle, but some data or chart design(s). Not just the principle, but some data or chart that shows how the principle was applied.that shows how the principle was applied.

Clearly presented – Clearly presented – Explain both principle and application Explain both principle and application and learning.and learning.

(3) Presentation(3) Presentation:: 5 polished minutes will score well. No more than 10 slides 5 polished minutes will score well. No more than 10 slides

as a guideline. No small writing on slides (must be visible as a guideline. No small writing on slides (must be visible from 20 feet easily).from 20 feet easily).

No white letters on white background or black letters on No white letters on white background or black letters on black backgrounds.black backgrounds.

Logical, professional, pleasant, confident.Logical, professional, pleasant, confident. No hiding behind each other. No stepping on each No hiding behind each other. No stepping on each

other’s answers.other’s answers. Visually attractive as a team and as a presentation.Visually attractive as a team and as a presentation. Imbed pictures and videos in your presentation.Imbed pictures and videos in your presentation. Use of visual aids during presentation or Q & A. Use of visual aids during presentation or Q & A. This is a This is a PERFORMANCE PERFORMANCE that needs to be that needs to be PRACTICEDPRACTICED..

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VII. FINAL TIPSVII. FINAL TIPS Remember your oral presentation is Remember your oral presentation is

5 minutes with a 2 minute Q&A.5 minutes with a 2 minute Q&A.

Be mindful to pace yourselfBe mindful to pace yourself

Watch your timeWatch your time

An oral presentation is a group An oral presentation is a group effort. It is a performance. And:effort. It is a performance. And:

Preparation = Relaxation = SuccessPreparation = Relaxation = Success

SHARE THE SPOTLIGHT!!SHARE THE SPOTLIGHT!!

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THE ENDTHE END