making appointments with outlook calendar 2007

John H. Evans Library & Learning Commons MAKING

APPOINTMENTS WITH

OUTLOOK CALENDAR

2007

Why use Outlook Calendar

Make an appointment

Make changes, send updates

More information and training

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Why use Outlook Calendar for appointments?

• At-a-glance availability information• Automatic reminders• Easy updates• Searchable record

At-a-glance availability information

The Scheduling Assistant shows…

My availability

Invitees’ availability

Good times to meet

A key to availability

Invitees

Automatic reminders

Be reminded from 5 minutes to 2 weeks ahead of time

Easy updates

Make changes, e-mail updates to attendees

Location

Date or time

Details, info, agenda

Search your calendar

Find calendar items by keyword – great for reports!

Get started!

Open Outlook:1. Start Menu2. All Programs3. Microsoft Office4. Microsoft Office

Outlook 2007

Make an appointment!

Click Calendar tab > New > Appointment.

Make an appointment!

Fill in what, where, when, and details.

Make an appointment!

Click Scheduling Assistant.

Make an appointment!

Type names to invite.

Check availability

Dragging vertical lines will change times

Make an appointment!

Click Send.

Both attendees free

Make an appointment!

The appointment shows on attendees’ calendars.

Make changes, send updates

To make changes, double-click the appointment.

Writing a message is optional

Change date, time, place, reminders, attendees, etc. and click Send Update

To cancel appointment – a cancellation e-mail will be sent

Save!

Make changes, send updates

If you haven’t clicked Save, you will receive a prompt to save changes, or send updates, or cancel and return to the appointment for more editing.

More information and training

• Microsoft Office Help menu: Microsoft Office Online• The Center for Teaching and Learning Excellence:

http://it.fit.edu/instructional/ctle.php• How to Geek: http://

www.howtogeek.com/tag/microsoft-office