louvain school of management lsm, ucl · pdf filepossibility to take 2 -3 courses outside of...

Louvain School of ManagementUniversité catholique de Louvain

Welcome!

February 2017

Topics of this afternoon

Registrations

Useful information

Student Pack & Cards

At LSM

February 2017

3 STEPS

1.Housing

2.Office of the Registrar (Service des Inscriptions)

3.City Hall

February 2017

1. HousingSecure your housing: Visit the UCL Accomodation Office

or your estate agencyor your landlord

UCL Accomodation Office:• Where: rue de la gare, 6 • When: www.uclouvain.be/en-18127• Who to talk to: Laurence Mairesse or Véronique Motte

February 2017

Temporary HousingKot Erasmus• Temporary housing in dorms• 3 nights• Book a place: koterasmus.be

Youth Hostels in Brussels

Ibis Hotel in LLN• 70€/night

February 2017

2. Office of the Registrar

Where: Building Halles UniversitairesPlace de l’Université, 1Ground floor

• Opening times at page:www.uclouvain.be/en-37782

2. Office of the Registrar

For Non-EU students: mandatory with• UCL acceptance document "Autorisation

d'inscription“• Student visa• Proof of health insuranceProof of registration useful for City HallDocument to get your student & access

cardsEmail to activate your UCL student

account

February 2017

2. Office of the RegistrarFor EU students: already registered• Activate your UCL student account• Download documents from « My

Office/Mon bureau »mes étudesmes attestations: proof of registration,

temporary student card, invoice 0€

EU students from a non-EU universityUpdate your file at the Office of the

Registrar

February 2017

February 2017

3. City HallWhere: Voie des Hennuyers, 1 (near the train station)

When: Monday 12:30–16:00Tuesday–Friday 8:30–11:00

Who: Non-EU Student mandatoryEU Student less than 6 months: recommended 6 months & more: mandatory

February 2017

3. City Hall: Non EU Students Mandatory As soon as possible(start with the 4 first items)• Housing contract• Passport and visa• 2 passport-size pictures (don’t smile!)• 5 euros• UCL proof of registration • A proof scholarship or financial support (Annex32)• UCL « Autorisation d’inscription » or LSM Acceptance

Letter

February 2017

3. City Hall: EU Students Less than 6 months – Recommended More than 6 months – Mandatory

(complete file)• Housing contract• Passport or ID• UCL proof of registration • LSM Acceptance Letter• Proof of health insurance• 2 passport-size pictures (don’t smile!)• 5 euros

February 2017

Useful Information

UCL Account

Library & Auditorium

Computer rooms

Wifi

Activate your UCL AccountInfo on LSM website: www.uclouvain.be/en-447984

1. Email to activate your UCL account

2. Directly: www.uclouvain.be/en-4040

Use your NOMA (student ID number)

+ UCL ID: wifi, computer, print,…

February 2017

Access UCL AccountFrom any UCL web page (top right corner) mon bureau/my office Identify: UCL global ID and password

On « mes études », you can check:Course registrationExam registrationGrades

February 2017

February 2017

Library and AuditoriumLSM Library: BSPO

• Access with UCL access card• www.uclouvain.be/bspo

Auditorium: letters to identify the building• MONT01 = building Montesquieu, ground floor• Frequently used: Agora-AGOR, Doyen-DOYE,

Leclercq-LECL, Montesquieu-MONT, More-MORE• Map of auditorium: www.uclouvain.be/519829

Rooms for group work: LSM/Doyen building: A.014A.023

February 2017

Computers Access to all the computer rooms in the lower

part of the city: www.uclouvain.be/360196With Student Access CardDoyen -124H access: Socrates, via av. Ladeuze

User guide (yellow document) in each roomHow to connect with your UCL ID (identifiant

global UCL)Once your UCL ID is activated, you receive 1€

to print documents (± 27 pages)

February 2017

WifiSelect « EDUROAM » Connect with your UCL ID with

« @wifi.uclouvain.be » and your UCL password

Guide: www.uclouvain.be/wifiIf problem: Socrates building, level -1,

Socrates 030, Thursday 12:00 – 14:00

February 2017

Student Pack & Cards Welcome Pack Your learning agreement + Annex Muriel’s contact Administrative steps Academic steps Finding your way on UCL campus Useful information Summary of the dates you must know

Student Cards Non-EU: document from the Office of the Registrar EU: proof of health insurance

February 2017

Getting started at LSM

Courses & exams

Information & Communication

Academic calendar

Official start of the semester: February 6 Courses from February 6 to May 20 Easter: April 3-17

Exams: June 6-30

Re-sit exams: August 16 – September 5

Courses registration deadline: February 17

Exams registration: end of April

February 2017

Courses Average workload at LSM : 30 ECTS (6 courses)

<20 ECTS with home institution confirmation

Master level courses at LSM => pre-requisites

Possibility to take French courses at ILV

Possibility to take 2-3 courses outside of LSM– According to your home institution

requirements– With the UCL Professor’s agreement

February 2017

Courses & Schedule• Via the LSM website:

Courses available for exchange students

www.uclouvain.be/en-440648

• Timetable search engine (course code):www.uclouvain.be/horaires-lsm

• Check regularly as changes may occur! Info via Moodle LSM e-board: www.uclouvain.be/en-357626

February 2017

Courses

2 first weeks to finalize your selection

During the first class: pre-requisites, evaluation method, working group,…

Go to your favorite courses first

February 2017

February 2017

1. Learning Agreement: all courses, incl. French

2. Annex to the LA:

Adding/deleting course

LA and Annex: February 17, to Muriel

3. Check registration on «mes études» Deadline: February 22 If your courses registration is not correct,

quickly inform Muriel by email Wrong courses registration = wrong exams

registration and wrong transcript of records

Registration to Courses

Info about some courses

• LCPME2005: class attendance compulsory• LLSMS2081: limited place, 1st come, 1st

served• LLSMS2220: current issues with guests• LLSMS2109 & LLSMS2111:

advanced courses continuous evaluation: class attendance recommended

February 2017

French Courses at ILV1. Go to the ILV information session2. Write the French course (code & title) in

Annex of the LA3. Attend classes from the start

The French course must appear in yourLearning Agreement or its annex

www.uclouvain.be/en-232487

February 2017

Exams

2 sessions:

• June session: June 6-30

• Resit: August 16 to September 3

2 chances per exam within the same academic year

Exams to be taken in Belgium

Schedule available 2/3 weeks before the session

February 2017

Register to Exams

February 2017

Information sent in April

Your responsibility to check via « mon bureau »

No registration = no evaluation = no grade on the transcript of records

You are allowed to take less exam than the courses you are registered to: 1 course if 25 ECTS or less

2 courses if more than 25 ECTS

Check also the requirement from your home university

« Drop » procedure & form: beginning of May

February 2017

Finding informationLSM website for incoming students

www.uclouvain.be/en-440625

Moodle: courses platformNOT an official courses registrationwww.uclouvain.be/en-440898moodleucl.uclouvain.be

Read carefully Muriel’s e-mail on your UCL email account (@student.uclouvain.be)

February 2017

Communication Check your UCL e-mail

(@student.uclouvain.be)

« Mon Bureau »: Virtual information board

« Mes études »: check your courses registration, exams registration and grades

Activate your UCL account!

Use the mailbox next to the International Office (A.010) to return documents

February 2017

Ms. Valentine de CallataÿHead of International Affairs

Ms. Muriel EvrardIncoming Students Officer

incomingexchange-lsm@uclouvain.be

+32-10-478322

Opening hours:Tuesday: 13:30 to 15:00Thursday:10:00 to 11:30Friday: 11:00 to 12:30

www.uclouvain.be/en-440625

LSM International Office

We wish you a fruitful semester

at the Louvain School of Management!