local programs “how to” taylor rossetti local government coordinator taylor.rossetti@wyo.gov...

Local Programs “How To”

Taylor Rossetti Local Government Coordinator

Taylor.Rossetti@wyo.gov

Local Programs Team

Sara JanesLocal Programs Coordinator

Sara.Janes@wyo.gov

Mariah JohnsonLocal Programs SpecialistMariah.Johnson@wyo.gov

Robert RodriguezLocal Programs Specialist

Robert.Rodriguez1@wyo.gov

Transit Programs Team

Talbot HauffeTransit Program Coordinator

Talbot.Hauffe@wyo.gov

Robert RodriguezLocal Programs Specialist

Robert.Rodriguez1@wyo.gov

Vanessa RomeroTransit Programs SpecialistVanessa.Romero1@wyo.gov

Joni Kithas-HarlanTransit Fiscal Consultant

JKH@rtconnect.net

Cooperative Agreements

Janice BurlewCooperative Agreements

CoordinatorJanice.Burlew@wyo.gov

This is why you are here today!

What are Local Programs?◦Transportation Alternatives Program (TAP)

◦Congestion Mitigation Air Quality (CMAQ)

◦Wyoming Rural Road Safety Program (WRRSP)

◦Industrial Road Program (IRP)

◦Commission Road Improvement Program (CRIP)

Things Have Changed!

• Google Documents• Project Specific• Streamlined• One Point of Contact• Electronic• Be Patient With Us!

Reimbursement Supporting Documentation

• Copies of project invoices received from the Contractor or other vendors

• Copies of proof of payment for the invoices

• Copies of In-Kind donations (labor, equipment and/or materials charges credited to the project) - If applicable

• Copies of any other eligible costs incurred on the project, which can be supported by material documentation

In-Kind MatchDefinition: A third party donation of cash, real property, labor, materials or equipment provided to satisfy the non-Federal share requirements of a Federal-aid project. In-kind match must be eligible and allocable to the project and must be documented as generally specified in 23 U.S.C. 120, and in specific program guidance.

A third party is an entity (other than a recipient, subrecipient or Federal agency) that is not party to a Federal-aid project agreement, but who may have an interest in the project.

How to Document:• • Use prevailing wage and equipment rates• Establish fair market values for materials• Appraisal for land donations

Requires:Prior

WYDOT Approval

Keep accurate records

** IN RARE CASES**

Example of combined In-Kind and Cash Match:

Actual Cash Outlay for Project (Construction contract)

Value of In-Kind Donations/contributions

Total Project Cost

Federal Share ($110,000 x 80%)

Non-Federal Share ($110,000 x 20%)

Non-Federal Share (Local Match)

Value of In-Kind Donations/contributions

Cash Match Required (additional to In-kind)

$110,000

$ 100,000

$ 10,000

$ 88,000

$ 22,000

$ 22,000

$ 10,000

$ 12,000

Force Account Construction• Force Account is construction work performed by the Public

Entity (City/County) that receives the federal funds, which is a method other than contract awarded by competitive bidding. Reference: 23 CFR 635

• Must be handled on a case-by-case basis.

• Force Account Requests must include: description of work to be performed, estimated costs, estimate of Federal funds, finding of cost effectiveness, and supported by a Public Interest Finding

Requires: Prior

FHWA approval

**IN RARE CASES**

Public Interest Finding

Purpose:Documentation of a public body’s action authorizing the use of force account match (recipient time, equipment or material) or a proprietary product, in lieu of a competitive bidding process for the acquisition of materials and/or services.

**IN RARE CASES**

Completion of the Job / Final Acceptance: LPA will accept the job first

Make sure all requirements have been met Contract is between LPA and Contractor

WYDOT will issue final acceptance and will then reimburse the final 10% of the total project cost. As Grant Administrator, WYDOT has oversight

Local Programs Contact Information

Sara JanesWYDOT Districts 2 & 5

Local Programs CoordinatorSara.Janes@wyo.gov

307-777-3938

Mariah Johnson

WYDOT Districts 3 & 4Local Programs SpecialistMariah.Johnson@wyo.gov

307-777-4862

Robert RodriguezWYDOT District 1

Local Programs SpecialistRobert.Rodriguez1@wyo.gov

307-777-4181