life call 2019 - prod5.assets-cdn.io€¦ · environment sub-programme environment & resource...

LIFE CALL 2019

European Information Day and

Networking event

30 April Brussels | #EULife19

How to get involved?

1. Go to: www.sli.do or Download and Open the Sli.do app

2. Enter the event code: #EULife19

3. Ask your question, vote for your favourite questions or vote on polls

@LIFEprogramme #EULife19

Morning session

9:30 – 10:15 Opening by EASME DirectorThe policy drivers of LIFE DG Environment and DG for Climate Action European Commission

10:15 – 11:002018 LIFE call for action grantsLIFE and Eco-Innovation Unit, EASME

11:00 – 11:30Coffee break

Opening

Julien Guerrier – Directorof EASME

Policy drivers of LIFE

Humberto DELGADO ROSADirector ENV.D - Natural Capital Directorate

General for Environment European Commission

Policy drivers of LIFE

Philip OwenHead of Unit Climate Finance, Mainstreaming,

Montreal Protocol, Directorate-General for Climate Action, European Commission

Legislating for the 2030 targets

• The EU’s commitment to the 2015 Paris Agreement was a 40% reduction in GHG emissions coupled with a 27% improvement energy efficiency and 27% goal for renewable energy.

• The EU has legislated for:

• 43% reduction in ETS sectors and 30% reduction in non-ETS sectors

• Extension of land use accounting

• 37.5% reduction in car emissions by 2030

• 30% reduction in truck emissions by 2030

• 32% renewables and 32.5 % energy efficiency

Looking to the future: political context

• Parties to the Paris Agreement to present long-term lowgreenhouse gas emission development strategies by 2020

• In October 2017 the European Parliament invited the Commission"to prepare by COP24 a mid-century zero emissions strategy forthe EU“

• In March 2018, European Council invited the Commission "topresent by the first quarter of 2019 a proposal for a Strategy forlong-term EU greenhouse gas emissions reduction".

• Regulation on Governance of the Energy Union calls on theCommission to present an EU long-term strategy by April 2019,including pathways that achieve net zero GHG emissions by 2050and negative emissions thereafter

Our vision for a Clean Planet 2050

• EU leads in clean energy transition and GHG emissions reduction. Ambitious 2030 targets. 60%reductions in 2050 with current policies – not in line with the Paris Agreement.

• Radical transformations necessary: central role of energy system, buildings, transport, industry,agriculture.

• There are a number of pathways for achieving a climate neutral EU, challenging but feasible from atechnological, economic, environmental and social perspective.

Non-CO2 other

Non-CO2 Agriculture

Residential

Tertiary

Transport

Industry

Carbon Removal Technologies

LULUCF

Net emissions

Different zero GHG pathways lead to different levels of remaining emissions and

absorption of GHG emissions

Seven building blocks essential to reach greenhouse gas neutrality by 2050

Energy efficiency

Deployment of

renewables

Clean, safe, and

connected mobility

Competitive industry and

circular economy

Infra-structure and

inter-connections

Bio-economy and natural carbon sinks

Tackle remaining emissions

with carbon capture and

storage

LIFE traditional projects:Linking specific objectives for CCM, CCA and

GIC to policy areas and work areas

Three climate action priority areas with specific objectives in the LIFE Regulation: CCM (Article 14), CCA (Article 15) and GIC (Article 16)

Policy areas linked to the priority areas listed in Section 4 of MAWP (5 bonus points)

Detailed work areas for some policy areas are set out in section 2 of the call for proposals (5 bonus points)

2019 call novelties: policy & work areas

for Climate Change Mitigation

Policy areas Work areas

5. F-Gases and ODS, implementation of the Montreal Protocol and its Kigali amendment and the EU Regulation on F-gases

Reclamation and recycling NEW

for Climate Change Adaptation

2. Resilience of infrastructure, blue-green infrastructure, ecosystem-based approaches

Assessing the vulnerability and enhancing resilience of public infrastructure (e.g. transport networks, security, health infrastructure, water and waste management) NEW

3. Water: drought-proneareas, flood and coastal management

Urban and rural drainage system improvements; NEW Preventing saltwater intrusion and freshwater loss in coastal

areas NEW Improving rainwater management and resilience to drought

4. Agriculture, forestry and tourism (including island and mountain areas)

Adaptation of agriculture to the effects of climate change NEW Prevention and containment of invasive species linked to climate

change NEW

5. Outermost Regions: preparedness for extreme weather events

Improving resilience of ecosystems to climate impacts, notablyprecipitation variability and drought NEW

for Climate Governance and Information

6. Best practices and awareness raising activities addressing adaptation needs

Enhancing the adaptation knowledge base for land use and planning, particularly in remote or isolated regions. NEW

Application of climate change risk assessments at the different stages of an infrastructure’s lifecycle NEW

Climate Action

facebook.com/EUClimateAction

youtube.com/EUClimateAction

pinterest.com/EUClimateAction

twitter.com/EUClimateAction

ec.europa.eu/clima/

Thank you for your attention

LIFE2019 Call

Angelo SalsiHead of Unit LIFE and Eco-

Innovation, EASME

WHO DOES WHAT IN LIFE?

WHAT IS LIFE FINANCING?

WHO CAN APPLY?

All legal persons registered in the EU:

public body (local authority, national admin. etc.)

private commercial organisation

private non-commercial organisation (NGOs etc.)

on your own, or with partners from your own or other countries

We are flexible!

LIFE 2014-2020 – PRIORITY AREAS

Environment sub-programme

Environment & Resource Efficiency (ENV)

Nature & Biodiversity (NAT, BIO)

Environmental Governance & Information (GIE)

LIFE10 ENV/PL/000661 LIFE10 ENV/RO/000729LIFE12 INF/BE/000459 LIFE05 NAT/FIN/000105 LIFE05 NAT/FIN/000104

Climate Action sub-programme

Climate Change Mitigation (CCM)

Climate Change Adaptation (CCA)

Climate Change Governance & Information (GIC)

LIFE07 INF/E/000852 LIFE07 ENV/S/000908 LIFE10 ENV/ES/000456LIFE09 ENV/IT/000186

LIFE 2014-2020 – PRIORITY AREAS

NOVELTIES FROM THE LIFE MAWP 2018-2020 (1)

Increased budget earmarking for the priority area of Nature and Biodiversity (from 55 to 60.5%)

New funding rate for traditional projects: 55% in general (except for Nature/Bio priority area and Integrated Projects)

National allocations: do not apply in MAWP 2018-2020.

Takes up recent development in EU policy: e.g.

Circular Economy Action Plan

Action Plan for nature, people and the economy

For ENV Sub-programme:

Reduced number of topics (87 to 42) and stronger focus to EU policy priorities

Reorientation of Governance and Information project topics to focus on more specific governance and awareness raising related issues

Impact indicators

For both Sub-Programmes:

Further enhancement of the results-orientation by introducing the requirement to produce measurable effects under all priority areas

Encouragement to further engage private entities by highlighting the advantages of the Close-to-Market approaches

WE ALSO LOOK FOR PROPOSALS RELATED TO:

private land conservation

conservation of invertebrates

Habitat type Associated species

2130 Fixed dunes tiger beetles, wolf spiders

4010 North Atlantic wet heaths damselflies, butterflies

6280 Nordic Alvar grasshoppers/ butterflies

7230 Alkaline fens butterflies, dragonflies, snails

9070 Fennoscandian wooded pastures saproxylic beetles

9110 Luzulo-fagetum beech forests saproxylic beetles

6230 Nardus grasslands butterflies/grasshoppers

LIFE 2019 – BUDGET AND INDICATIVE TIMETABLE

LIFE Call 2019 opening: 4 April 2019

AREA CLOSING C.N. CLOSING Full P. BUDGET 19

CLIMATE n.a. 12-Sep-19 ~€ 58 Mill.

ENV-RE 17-Jun-19 Feb-2020 ~€ 78 Mill.

NAT 19-Jun-19 Feb-2020 ~€ 128 Mill.

GIE 19-Jun-19 Feb-2020 ~€ 9 Mill.

IPE 5-Sep-19 12 March-2020 ~€ 95 Mill.

IPC 5-Sep-19 12 March-2020 ~€ 26 Mill.

TAE n.a. 08-Jun-19 ~€ 1 Mill.

TAC n.a. 08-Jun-19 ~€ 0.3 Mill.

APPLICATION TOOLS

LIFE Call 2019 opening: 4 April 2019

TYPE of project Apply via

Traditional Projects e-Proposal

Integrated Projects Paper and digital format via post

Technical Assistance Projects Funding & tender opportunities portal

IS LIFE (STILL) THAT COMPLEX?

Reduced reporting

Reduced monitoring

Reduced auditing

No VAT certificate required

2-stages approach…

We simplified it!

The 2-stage application

Maja MikosinskaHead of Sector Unit LIFE and Eco-

Innovation, EASME

RATIONALE FOR THE 2 STAGE APPLICATION

Simplification of the application process and evaluation of LIFE traditional projects

Easier procedure & faster feedback

Need to address the decreasing number of applications for LIFE co-financing in recent years

New simplified two-stage approach

1. Concept Note

2. Full proposal

Only for Environment sub-programme

Only for traditional projects

WHAT IS LIFE 2 STAGE APPLICATION APPROACH?

Two stage application procedure

Concept note submission deadline

(June)Call opened(April)

Concept note evaluation

(July – October)

Invitation to submit full proposal

or rejection letter (October)Stage 1

Full proposal submission deadline(February)

Full proposal evaluation(February – May)

Grant agreements(June)

Stage 2

Overview of the evaluation processSub-Programme Environment

SUBMITTING A CONCEPT NOTE IN E-PROPOSAL

Information about the Coordinating Beneficiary

Description of the environmental problem(s) targeted (for ENV-RE and GIE) / description of species, habitats, biodiversity issues targeted by the project (for NAT/BIO)

Project objectives

WHAT SHOULD THE CONCEPT NOTE INCLUDE? (1)

The project partners (information on the coordinating and associated beneficiaries, and co-financers of the project)

Description of the project actions

Expected results and impacts of the project

The sustainability of project results

Project risks and constraints

WHAT SHOULD THE CONCEPT NOTE INCLUDE ? (2)

The EU added value of the project (understood at this stage as the contribution to LIFE priorities and objectives)

The pilot or demonstration character of the project (and/or best practice for nature and biodiversity strand)

An indicative budget for the project limited to main budget items and repartition between EU contribution, partners own contributions and co-financers.

WHAT SHOULD THE CONCEPT NOTE INCLUDE ? (3)

X Signed commitments (mandates, etc)

X Maps, pictures, attachments

CONCEPT NOTE SHOULD NOT INCLUDE ?

Total costs need to beequal or higher thaneligible costs

In eProposal, the concept note can be modified, validated and (re)submitted as many times as needed until the deadlines set in the application guides.

Each subsequent submission overwrites the previously submitted version (earlier versions are not archived and are therefore not available anymore).

Be aware – at the evaluation stage the concept note must fulfil the sameeligibility criteria than those of the full proposal

EVALUATION CRITERIA – STAGE 1: CONCEPT NOTE

Overall quality of the proposal: clarity of the proposals (including the description of the pre-operational context), its feasibility and the indicative value for money. (max. 20 – passing score: min 5)

Overall EU added value: project’s contribution to the LIFE priorities, expected impact, and sustainability of the project results. (max. 30 –passing score: min 10) 30 April Brussels | #EULife19

IF THE APPLICATION IS ADMITTED TO STAGE 2…

… the applicant will be notified in eProposal and will have accessto the full application.

eProposal will contain the elements included at the concept notestage and the applicant will be able to expand the contents inthe forms.

Changes can be introduced to the application including for thebudget as long as the total EU contribution does not increase bymore than 10%.

IF THE APPLICATION IS ADMITTED TO STAGE 2…

Be aware that any changes introduced at thelevel of the full proposal shall not question theselection and award at the concept note interm of:

objective and results expected;

capacity of the partnership to implementthe actions

INDICATIVE TIMETABLE : APPLICATION ENVIRONMENT SUB-PROGRAMME

Submission of concept note

February 2020 Submission of full e-proposal

June-September 2019 Evaluation of concept note

Timeline

October 2019 Invitation for full proposal

June 2020 Signature of grants

17-19 June 2019

Phases

Max 10 pages + high-level budget

Thank you

Enjoy your coffee break

Agenda of the day

11:30 – 12:15Applying successfully for LIFE: how does it work?Questions & answersLIFE and Eco-Innovation and Finance Units, EASME

12:15 – 13:00Questions and answersLIFE and Eco-Innovation Unit, EASME

13:00 – 14:00Networking lunch

Applying successfully for LIFE: how does it work?

Fabio Leone, Head of Sector, Unit LIFE and Eco-Innovation, EASMEAnne Vermaelen, Head of Sector,

Finance Unit, EASME

APPLYING SUCCESSFULLY TO LIFE

KEY CHALLENGES

There is significant competition for LIFE funds

It takes time and money to prepare an application

Proposals that fail are poorly prepared or simply not as good as the others, funding is limited

You can't get a grant if you don't submit an application (at concept note stage for environment subprogramme)

MUST READ LIFE websiteLIFE Web site

https://ec.europa.eu/easme/en/life – It contains everything you need: in particular LIFE project database

LIFE Regulation, in particular the priority areas

Multi-annual work-programme – project topics

Application Packages

Guides for evaluation of LIFE project proposals

Eventually, specific information, guidelines designed by your National Contact Point

Evaluation comments from previous submissions

PROJECT DESIGN - I

Baseline description should be clear enough as it is essential for evaluating the potential of the project (AW1 CN/FP)

The sequence of actions should be logical and clearly linked to project description (AW1 CN/FP)

Expected results and quantitative estimations of projects impacts (during and 3/5 years after project end) (AW2 CN - AW3 FP)

PROJECT DESIGN - II

Activities/plans to ensure sustainability of the project results are absolutely crucial! (AW2 CN – AW4 FP)

Replication and/or transfer needs to be taken into account and related project actions need to be well conceived (AW4 FP)

Clear description of beneficiary involved in specific actions (AW1 CN/FP)

PROJECT DESIGN - III

Transnational projects:

the proposal has to show that there is sufficient evidence for an added value of the transnational approach (If such evidence can be provided, the proposal will be considered for a higher scoring in the project selection process and will therefore have a higher chance of being selected for co-funding – AW6)

PROJECT DESIGN - IV

Limit the number of actions to the ones essential to achieve the project objectives

Partnership structure: look for complementarity and avoid redundancy of expertise (key stakeholders should be involved)

Project duration should take into account:

Sufficient time to gather information about the impact of project activities

Delays in obtaining permits and authorisations

CONCEPT NOTE EXPERIENCE

Information on the baseline (scope and extent of the problem, expected change)

Actions listing vs main actions list and description

Timeline and use of budget

Quantification of impacts (absolute and relative terms)

Partnership and involvement

Solid analysis of the problem, state of play and solution proposed (baseline)

Key stakeholders involved (incl. users)

Robust assessment of impacts over the life cycle of the solution proposed

Clear strategy on how to sustain and multiply the impacts

Good design Common problems

Insufficient background information (why, who and how)

Rationale for projects is defined during the project

Objectives too broad, too many

Poor partnership (partners don’t fit regarding know-how or insufficient budget)

Over-optimistic / unrealistic or lack of quantification of impacts

Replication confused with networking and dissemination

Vague plans to sustain the project/results after project end

PROJECT DESIGN FULL PROPOSAL

ESTABLISHING THE PROJECT BUDGETGENERAL REMARKS

Read the model grant agreement (updated version will come), Annex X, FAQ and application guide

Art. II.10 (award of contracts), Art. II.11 (subcontracting), Art. II.19 (eligible costs), Art. II.21 (affiliated entities)

Be realistic!

Only costs within project duration (except audit/final reporting)

FINANCIAL APPLICATION FORMS(F1- F8)

Put costs in the correct cost category (F-forms)

Round costs to the nearest EUR

Each beneficiary to include its own/affiliate's costs

No subcontracting between beneficiaries/affiliates

Avoid internal invoicing => costs to be included in the appropriate category

No VAT to be included unless it cannot be recovered and for public bodies no VAT for activities engaged in as a public body

PERSONNEL COST – ALL PARTNERS Only costs related to employees /personnel with an

equivalent appointing act (e.g. secondment) or contracts with natural persons (e.g. consultancy/civil contracts) which are assigned to the project

Ensure that tasks are carried out by the appropriate staff level

Number of person days

Daily rate

Daily rate = Yearly salary cost/Yearly productive days

Salary cost includes social security contribution & other statutory costs (see Annex X)

Productive days = 261 – holidays - illness

PERSONNEL COST – PUBLIC BODIES

Only costs re. activities that would not have been carried out if the project would not have been undertaken

2% rule: sum of public body contributions (beneficiaries) MUST exceed by at least 2% the salary cost of non-additional staff

Additional staff = permanent/temporary staff whose contracts or contract renewals start

On or after the start date of the project

On or after the signature of the grant agreement (if before start)

Specifically seconded/assigned to the project

Contract renewal contract re-assignment

EQUIPMENT/INFRASTRUCTURE / PROTOTYPE

General principle = only depreciated costs up to a limit

50% total purchase cost of equipment

25% total purchase cost of infrastructure

Exceptions where the eligible cost can be 100% of purchase cost

Prototypes (specifically created for the project/not available as serial product/not commercialised)

Nature projects: public bodies/ non for profit organisations if they fulfil certain conditions (definitive assignment to nature conservation activities after end of the project)

SUBCONTRACTING

Only for implementation of limited part of the project(max. 35% of budget unless justified)

Only if really necessary for the implementation

In principle not for project management unless justified

OTHER COSTS

Resulting directly from requirements imposed by the grant agreement

Financial guarantees (no need to budget upfront – will be communicated during the revision stage)

Audit certificate (costs of beneficiaries with Union Contribution at least 750,000 EUR)

Translation costs

Costs for dissemination materials

OVERHEADS

Flat rate

Max. 7% of total direct eligible costs excluding land purchase/LT lease/one-off compensations

Maximum is per beneficiary

Fair share of the overall overheads of the beneficiary

AWARD OF CONTRACTS

To tender offering best value for money/lowest price

No conflict of interest

Indicate type of procedure to be used (or used), use the types mentioned in the application guide

Public bodies = public procurement rules!

Private entities = use internal rules organisation BUT obligation to use an 'open' tendering procedure > 135 000 EUR (no salami slicing to avoid this procedure!)

FREQUENTLY ENCOUNTERED ISSUES1. FINANCIAL VIABILITY CHECK

Union requested contribution project > 750,000 EUR, private applicant (coordinator) to submit audit report produced by an approved external auditor certifying the accounts for the last financial year available

This is a requirement even if the applicant is not required by law to have his accounts certified!

FREQUENTLY ENCOUNTERED ISSUES2. SOLE TRADERS

Are considered Natural Persons => not eligible

Entities owned and run by one individual where there is no legal distinction between the owner and the business, no distinction between own assets and assets of the business

FREQUENTLY ENCOUNTERED ISSUES3. AFFILIATED ENTITIES

We may accept inclusion of mother/daughter companies to assist private beneficiaries in the project (incl. members of associations)

Clear identification needed (incl. acronym affiliate in description field of particular cost item)

Need to comply with eligibility & non-exclusion criteria applying to the applicants

Should demonstrate their legal/capital link with beneficiary concerned or membership

Beneficiary remains responsible for the affiliate

In case of an important role in project => associated beneficiary

REMEMBER

Be clear and precise – applications are only evaluated on what is submitted (not on the potential of the idea)

Read documents

Read about and talk to ongoing projects

Check the LIFE Database of funded projectshttp://ec.europa.eu/environment/life/project/Projects/index.cfm

!!! START EARLY!!!

Time for questions!

www.sli.do with the event code: #EULife19

Any Questions ?

EASME-LIFE-ENQUIRIES@ec.europa.eu

Enjoy your lunch and beon time for your

networking meetings

THANK YOU FOR YOUR ATTENTIONhttp://ec.europa.eu/life

@LIFE_Programme facebook.com/LIFE.programme flickr.com/life_programme

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