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LIFE CALL 2019
European Information Day and
Networking event
30 April Brussels | #EULife19
How to get involved?
1. Go to: www.sli.do or Download and Open the Sli.do app
2. Enter the event code: #EULife19
3. Ask your question, vote for your favourite questions or vote on polls
@LIFEprogramme #EULife19
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Morning session
9:30 – 10:15 Opening by EASME DirectorThe policy drivers of LIFE DG Environment and DG for Climate Action European Commission
10:15 – 11:002018 LIFE call for action grantsLIFE and Eco-Innovation Unit, EASME
11:00 – 11:30Coffee break
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Opening
Julien Guerrier – Directorof EASME
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Policy drivers of LIFE
Humberto DELGADO ROSADirector ENV.D - Natural Capital Directorate
General for Environment European Commission
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Policy drivers of LIFE
Philip OwenHead of Unit Climate Finance, Mainstreaming,
Montreal Protocol, Directorate-General for Climate Action, European Commission
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Legislating for the 2030 targets
• The EU’s commitment to the 2015 Paris Agreement was a 40% reduction in GHG emissions coupled with a 27% improvement energy efficiency and 27% goal for renewable energy.
• The EU has legislated for:
• 43% reduction in ETS sectors and 30% reduction in non-ETS sectors
• Extension of land use accounting
• 37.5% reduction in car emissions by 2030
• 30% reduction in truck emissions by 2030
• 32% renewables and 32.5 % energy efficiency
Looking to the future: political context
• Parties to the Paris Agreement to present long-term lowgreenhouse gas emission development strategies by 2020
• In October 2017 the European Parliament invited the Commission"to prepare by COP24 a mid-century zero emissions strategy forthe EU“
• In March 2018, European Council invited the Commission "topresent by the first quarter of 2019 a proposal for a Strategy forlong-term EU greenhouse gas emissions reduction".
• Regulation on Governance of the Energy Union calls on theCommission to present an EU long-term strategy by April 2019,including pathways that achieve net zero GHG emissions by 2050and negative emissions thereafter
Our vision for a Clean Planet 2050
• EU leads in clean energy transition and GHG emissions reduction. Ambitious 2030 targets. 60%reductions in 2050 with current policies – not in line with the Paris Agreement.
• Radical transformations necessary: central role of energy system, buildings, transport, industry,agriculture.
• There are a number of pathways for achieving a climate neutral EU, challenging but feasible from atechnological, economic, environmental and social perspective.
MtC
O2e
q
MtC
O2e
q
Non-CO2 other
Non-CO2 Agriculture
Residential
Tertiary
Transport
Industry
Power
Carbon Removal Technologies
LULUCF
Net emissions
Different zero GHG pathways lead to different levels of remaining emissions and
absorption of GHG emissions
Seven building blocks essential to reach greenhouse gas neutrality by 2050
Energy efficiency
Deployment of
renewables
Clean, safe, and
connected mobility
Competitive industry and
circular economy
Infra-structure and
inter-connections
Bio-economy and natural carbon sinks
Tackle remaining emissions
with carbon capture and
storage
LIFE traditional projects:Linking specific objectives for CCM, CCA and
GIC to policy areas and work areas
Three climate action priority areas with specific objectives in the LIFE Regulation: CCM (Article 14), CCA (Article 15) and GIC (Article 16)
Policy areas linked to the priority areas listed in Section 4 of MAWP (5 bonus points)
Detailed work areas for some policy areas are set out in section 2 of the call for proposals (5 bonus points)
2019 call novelties: policy & work areas
for Climate Change Mitigation
Policy areas Work areas
5. F-Gases and ODS, implementation of the Montreal Protocol and its Kigali amendment and the EU Regulation on F-gases
Reclamation and recycling NEW
2019 call novelties: policy & work areas
for Climate Change Adaptation
Policy areas Work areas
2. Resilience of infrastructure, blue-green infrastructure, ecosystem-based approaches
Assessing the vulnerability and enhancing resilience of public infrastructure (e.g. transport networks, security, health infrastructure, water and waste management) NEW
3. Water: drought-proneareas, flood and coastal management
Urban and rural drainage system improvements; NEW Preventing saltwater intrusion and freshwater loss in coastal
areas NEW Improving rainwater management and resilience to drought
NEW
4. Agriculture, forestry and tourism (including island and mountain areas)
Adaptation of agriculture to the effects of climate change NEW Prevention and containment of invasive species linked to climate
change NEW
5. Outermost Regions: preparedness for extreme weather events
Improving resilience of ecosystems to climate impacts, notablyprecipitation variability and drought NEW
2019 call novelties: policy & work areas
for Climate Governance and Information
Policy areas Work areas
6. Best practices and awareness raising activities addressing adaptation needs
Enhancing the adaptation knowledge base for land use and planning, particularly in remote or isolated regions. NEW
Application of climate change risk assessments at the different stages of an infrastructure’s lifecycle NEW
Climate Action
facebook.com/EUClimateAction
youtube.com/EUClimateAction
pinterest.com/EUClimateAction
twitter.com/EUClimateAction
ec.europa.eu/clima/
Thank you for your attention
LIFE2019 Call
Angelo SalsiHead of Unit LIFE and Eco-
Innovation, EASME
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WHO DOES WHAT IN LIFE?
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WHAT IS LIFE FINANCING?
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WHO CAN APPLY?
All legal persons registered in the EU:
public body (local authority, national admin. etc.)
private commercial organisation
private non-commercial organisation (NGOs etc.)
on your own, or with partners from your own or other countries
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We are flexible!
LIFE 2014-2020 – PRIORITY AREAS
Environment sub-programme
Environment & Resource Efficiency (ENV)
Nature & Biodiversity (NAT, BIO)
Environmental Governance & Information (GIE)
LIFE10 ENV/PL/000661 LIFE10 ENV/RO/000729LIFE12 INF/BE/000459 LIFE05 NAT/FIN/000105 LIFE05 NAT/FIN/000104
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Climate Action sub-programme
Climate Change Mitigation (CCM)
Climate Change Adaptation (CCA)
Climate Change Governance & Information (GIC)
LIFE07 INF/E/000852 LIFE07 ENV/S/000908 LIFE10 ENV/ES/000456LIFE09 ENV/IT/000186
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LIFE 2014-2020 – PRIORITY AREAS
NOVELTIES FROM THE LIFE MAWP 2018-2020 (1)
Increased budget earmarking for the priority area of Nature and Biodiversity (from 55 to 60.5%)
New funding rate for traditional projects: 55% in general (except for Nature/Bio priority area and Integrated Projects)
National allocations: do not apply in MAWP 2018-2020.
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NOVELTIES FROM THE LIFE MAWP 2018-2020 (2)
Takes up recent development in EU policy: e.g.
Circular Economy Action Plan
Action Plan for nature, people and the economy
For ENV Sub-programme:
Reduced number of topics (87 to 42) and stronger focus to EU policy priorities
Reorientation of Governance and Information project topics to focus on more specific governance and awareness raising related issues
Impact indicators
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NOVELTIES FROM THE LIFE MAWP 2018-2020 (3)
For both Sub-Programmes:
Further enhancement of the results-orientation by introducing the requirement to produce measurable effects under all priority areas
Encouragement to further engage private entities by highlighting the advantages of the Close-to-Market approaches
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WE ALSO LOOK FOR PROPOSALS RELATED TO:
private land conservation
conservation of invertebrates
Habitat type Associated species
2130 Fixed dunes tiger beetles, wolf spiders
4010 North Atlantic wet heaths damselflies, butterflies
6280 Nordic Alvar grasshoppers/ butterflies
7230 Alkaline fens butterflies, dragonflies, snails
9070 Fennoscandian wooded pastures saproxylic beetles
9110 Luzulo-fagetum beech forests saproxylic beetles
6230 Nardus grasslands butterflies/grasshoppers
Etc.
LIFE 2019 – BUDGET AND INDICATIVE TIMETABLE
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LIFE Call 2019 opening: 4 April 2019
AREA CLOSING C.N. CLOSING Full P. BUDGET 19
CLIMATE n.a. 12-Sep-19 ~€ 58 Mill.
ENV-RE 17-Jun-19 Feb-2020 ~€ 78 Mill.
NAT 19-Jun-19 Feb-2020 ~€ 128 Mill.
GIE 19-Jun-19 Feb-2020 ~€ 9 Mill.
IPE 5-Sep-19 12 March-2020 ~€ 95 Mill.
IPC 5-Sep-19 12 March-2020 ~€ 26 Mill.
TAE n.a. 08-Jun-19 ~€ 1 Mill.
TAC n.a. 08-Jun-19 ~€ 0.3 Mill.
APPLICATION TOOLS
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LIFE Call 2019 opening: 4 April 2019
TYPE of project Apply via
Traditional Projects e-Proposal
Integrated Projects Paper and digital format via post
Technical Assistance Projects Funding & tender opportunities portal
IS LIFE (STILL) THAT COMPLEX?
Reduced reporting
Reduced monitoring
Reduced auditing
No VAT certificate required
2-stages approach…
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We simplified it!
The 2-stage application
Maja MikosinskaHead of Sector Unit LIFE and Eco-
Innovation, EASME
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RATIONALE FOR THE 2 STAGE APPLICATION
Simplification of the application process and evaluation of LIFE traditional projects
Easier procedure & faster feedback
Need to address the decreasing number of applications for LIFE co-financing in recent years
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New simplified two-stage approach
1. Concept Note
2. Full proposal
Only for Environment sub-programme
Only for traditional projects
WHAT IS LIFE 2 STAGE APPLICATION APPROACH?
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Two stage application procedure
Concept note submission deadline
(June)Call opened(April)
Concept note evaluation
(July – October)
Invitation to submit full proposal
or rejection letter (October)Stage 1
Full proposal submission deadline(February)
Full proposal evaluation(February – May)
Grant agreements(June)
Stage 2
Overview of the evaluation processSub-Programme Environment
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SUBMITTING A CONCEPT NOTE IN E-PROPOSAL
Information about the Coordinating Beneficiary
Description of the environmental problem(s) targeted (for ENV-RE and GIE) / description of species, habitats, biodiversity issues targeted by the project (for NAT/BIO)
Project objectives
WHAT SHOULD THE CONCEPT NOTE INCLUDE? (1)
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The project partners (information on the coordinating and associated beneficiaries, and co-financers of the project)
Description of the project actions
Expected results and impacts of the project
The sustainability of project results
Project risks and constraints
WHAT SHOULD THE CONCEPT NOTE INCLUDE ? (2)
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The EU added value of the project (understood at this stage as the contribution to LIFE priorities and objectives)
The pilot or demonstration character of the project (and/or best practice for nature and biodiversity strand)
An indicative budget for the project limited to main budget items and repartition between EU contribution, partners own contributions and co-financers.
WHAT SHOULD THE CONCEPT NOTE INCLUDE ? (3)
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39
X Signed commitments (mandates, etc)
X Maps, pictures, attachments
CONCEPT NOTE SHOULD NOT INCLUDE ?
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Total costs need to beequal or higher thaneligible costs
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In eProposal, the concept note can be modified, validated and (re)submitted as many times as needed until the deadlines set in the application guides.
Each subsequent submission overwrites the previously submitted version (earlier versions are not archived and are therefore not available anymore).
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Be aware – at the evaluation stage the concept note must fulfil the sameeligibility criteria than those of the full proposal
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EVALUATION CRITERIA – STAGE 1: CONCEPT NOTE
Overall quality of the proposal: clarity of the proposals (including the description of the pre-operational context), its feasibility and the indicative value for money. (max. 20 – passing score: min 5)
Overall EU added value: project’s contribution to the LIFE priorities, expected impact, and sustainability of the project results. (max. 30 –passing score: min 10) 30 April Brussels | #EULife19
IF THE APPLICATION IS ADMITTED TO STAGE 2…
… the applicant will be notified in eProposal and will have accessto the full application.
eProposal will contain the elements included at the concept notestage and the applicant will be able to expand the contents inthe forms.
Changes can be introduced to the application including for thebudget as long as the total EU contribution does not increase bymore than 10%.
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IF THE APPLICATION IS ADMITTED TO STAGE 2…
Be aware that any changes introduced at thelevel of the full proposal shall not question theselection and award at the concept note interm of:
objective and results expected;
capacity of the partnership to implementthe actions
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INDICATIVE TIMETABLE : APPLICATION ENVIRONMENT SUB-PROGRAMME
Submission of concept note
February 2020 Submission of full e-proposal
June-September 2019 Evaluation of concept note
Timeline
October 2019 Invitation for full proposal
June 2020 Signature of grants
17-19 June 2019
Phases
Max 10 pages + high-level budget
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Thank you
Enjoy your coffee break
Agenda of the day
11:30 – 12:15Applying successfully for LIFE: how does it work?Questions & answersLIFE and Eco-Innovation and Finance Units, EASME
12:15 – 13:00Questions and answersLIFE and Eco-Innovation Unit, EASME
13:00 – 14:00Networking lunch
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Applying successfully for LIFE: how does it work?
Fabio Leone, Head of Sector, Unit LIFE and Eco-Innovation, EASMEAnne Vermaelen, Head of Sector,
Finance Unit, EASME
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APPLYING SUCCESSFULLY TO LIFE
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KEY CHALLENGES
There is significant competition for LIFE funds
It takes time and money to prepare an application
Proposals that fail are poorly prepared or simply not as good as the others, funding is limited
You can't get a grant if you don't submit an application (at concept note stage for environment subprogramme)
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MUST READ LIFE websiteLIFE Web site
https://ec.europa.eu/easme/en/life – It contains everything you need: in particular LIFE project database
LIFE Regulation, in particular the priority areas
Multi-annual work-programme – project topics
Application Packages
Guides for evaluation of LIFE project proposals
Eventually, specific information, guidelines designed by your National Contact Point
Evaluation comments from previous submissions
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PROJECT DESIGN - I
Baseline description should be clear enough as it is essential for evaluating the potential of the project (AW1 CN/FP)
The sequence of actions should be logical and clearly linked to project description (AW1 CN/FP)
Expected results and quantitative estimations of projects impacts (during and 3/5 years after project end) (AW2 CN - AW3 FP)
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PROJECT DESIGN - II
Activities/plans to ensure sustainability of the project results are absolutely crucial! (AW2 CN – AW4 FP)
Replication and/or transfer needs to be taken into account and related project actions need to be well conceived (AW4 FP)
Clear description of beneficiary involved in specific actions (AW1 CN/FP)
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PROJECT DESIGN - III
Transnational projects:
the proposal has to show that there is sufficient evidence for an added value of the transnational approach (If such evidence can be provided, the proposal will be considered for a higher scoring in the project selection process and will therefore have a higher chance of being selected for co-funding – AW6)
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PROJECT DESIGN - IV
Limit the number of actions to the ones essential to achieve the project objectives
Partnership structure: look for complementarity and avoid redundancy of expertise (key stakeholders should be involved)
Project duration should take into account:
Sufficient time to gather information about the impact of project activities
Delays in obtaining permits and authorisations
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CONCEPT NOTE EXPERIENCE
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Information on the baseline (scope and extent of the problem, expected change)
Actions listing vs main actions list and description
Timeline and use of budget
Quantification of impacts (absolute and relative terms)
Partnership and involvement
Solid analysis of the problem, state of play and solution proposed (baseline)
Key stakeholders involved (incl. users)
Robust assessment of impacts over the life cycle of the solution proposed
Clear strategy on how to sustain and multiply the impacts
Good design Common problems
Insufficient background information (why, who and how)
Rationale for projects is defined during the project
Objectives too broad, too many
Poor partnership (partners don’t fit regarding know-how or insufficient budget)
Over-optimistic / unrealistic or lack of quantification of impacts
Replication confused with networking and dissemination
Vague plans to sustain the project/results after project end
PROJECT DESIGN FULL PROPOSAL
ESTABLISHING THE PROJECT BUDGETGENERAL REMARKS
Read the model grant agreement (updated version will come), Annex X, FAQ and application guide
Art. II.10 (award of contracts), Art. II.11 (subcontracting), Art. II.19 (eligible costs), Art. II.21 (affiliated entities)
Be realistic!
Only costs within project duration (except audit/final reporting)
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FINANCIAL APPLICATION FORMS(F1- F8)
Put costs in the correct cost category (F-forms)
Round costs to the nearest EUR
Each beneficiary to include its own/affiliate's costs
No subcontracting between beneficiaries/affiliates
Avoid internal invoicing => costs to be included in the appropriate category
No VAT to be included unless it cannot be recovered and for public bodies no VAT for activities engaged in as a public body
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PERSONNEL COST – ALL PARTNERS Only costs related to employees /personnel with an
equivalent appointing act (e.g. secondment) or contracts with natural persons (e.g. consultancy/civil contracts) which are assigned to the project
Ensure that tasks are carried out by the appropriate staff level
Number of person days
Daily rate
Daily rate = Yearly salary cost/Yearly productive days
Salary cost includes social security contribution & other statutory costs (see Annex X)
Productive days = 261 – holidays - illness
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PERSONNEL COST – PUBLIC BODIES
Only costs re. activities that would not have been carried out if the project would not have been undertaken
2% rule: sum of public body contributions (beneficiaries) MUST exceed by at least 2% the salary cost of non-additional staff
Additional staff = permanent/temporary staff whose contracts or contract renewals start
On or after the start date of the project
On or after the signature of the grant agreement (if before start)
Specifically seconded/assigned to the project
Contract renewal contract re-assignment
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EQUIPMENT/INFRASTRUCTURE / PROTOTYPE
General principle = only depreciated costs up to a limit
50% total purchase cost of equipment
25% total purchase cost of infrastructure
Exceptions where the eligible cost can be 100% of purchase cost
Prototypes (specifically created for the project/not available as serial product/not commercialised)
Nature projects: public bodies/ non for profit organisations if they fulfil certain conditions (definitive assignment to nature conservation activities after end of the project)
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SUBCONTRACTING
Only for implementation of limited part of the project(max. 35% of budget unless justified)
Only if really necessary for the implementation
In principle not for project management unless justified
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OTHER COSTS
Resulting directly from requirements imposed by the grant agreement
Financial guarantees (no need to budget upfront – will be communicated during the revision stage)
Audit certificate (costs of beneficiaries with Union Contribution at least 750,000 EUR)
Translation costs
Costs for dissemination materials
…
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OVERHEADS
Flat rate
Max. 7% of total direct eligible costs excluding land purchase/LT lease/one-off compensations
Maximum is per beneficiary
Fair share of the overall overheads of the beneficiary
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AWARD OF CONTRACTS
To tender offering best value for money/lowest price
No conflict of interest
Indicate type of procedure to be used (or used), use the types mentioned in the application guide
Public bodies = public procurement rules!
Private entities = use internal rules organisation BUT obligation to use an 'open' tendering procedure > 135 000 EUR (no salami slicing to avoid this procedure!)
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FREQUENTLY ENCOUNTERED ISSUES1. FINANCIAL VIABILITY CHECK
Union requested contribution project > 750,000 EUR, private applicant (coordinator) to submit audit report produced by an approved external auditor certifying the accounts for the last financial year available
This is a requirement even if the applicant is not required by law to have his accounts certified!
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FREQUENTLY ENCOUNTERED ISSUES2. SOLE TRADERS
Are considered Natural Persons => not eligible
Entities owned and run by one individual where there is no legal distinction between the owner and the business, no distinction between own assets and assets of the business
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FREQUENTLY ENCOUNTERED ISSUES3. AFFILIATED ENTITIES
We may accept inclusion of mother/daughter companies to assist private beneficiaries in the project (incl. members of associations)
Clear identification needed (incl. acronym affiliate in description field of particular cost item)
Need to comply with eligibility & non-exclusion criteria applying to the applicants
Should demonstrate their legal/capital link with beneficiary concerned or membership
Beneficiary remains responsible for the affiliate
In case of an important role in project => associated beneficiary
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REMEMBER
Be clear and precise – applications are only evaluated on what is submitted (not on the potential of the idea)
Read documents
Read about and talk to ongoing projects
Check the LIFE Database of funded projectshttp://ec.europa.eu/environment/life/project/Projects/index.cfm
!!! START EARLY!!!
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Time for questions!
www.sli.do with the event code: #EULife19
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Enjoy your lunch and beon time for your
networking meetings
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THANK YOU FOR YOUR ATTENTIONhttp://ec.europa.eu/life
@LIFE_Programme facebook.com/LIFE.programme flickr.com/life_programme
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