leo: lshtm ethics online patricia henley quality & governance manager london school of hygiene...

LEO: LSHTM Ethics Online

Patricia HenleyQuality & Governance Manager

London School of Hygiene & Tropical Medicinepatricia.henley@lshtm.ac.uk

What is LEO?

LSHTM Ethics Online• Online ethics application system• Used for staff and students at LSHTM– Merges staff ethics form (E1) with MSc student CARE

form

Application: https://leo.lshtm.ac.uk

Logging in for the first time

Click new user

Does NOT use your standard LSHTM log-in (eg SRESPHEN), but can use LSHTM email with same password

Help, FAQs, contact

Registration

Note:• Case-sensitive• Log-in for system

Currently have a character limit of 50

Logging in

Not your LSHTM Novell log-in

https://leo.lshtm.ac.uk

Work Area

System messages appear here. Should also receive emails

Archive of all projects

Help, FAQs and contacts

Getting started

Click on create project

Short title

Short title will appear in summary lists of projects

Start your project

Click to start working on project

Navigation screen

Short title

Sections to complete• Greyed out means not

applicable (Will change depending on answers provided)

Click to get started

Transfer sends to another user. Will not be able to edit.

Share allows collaboration on form with two users working on it at the same time.

Print generates a pdf that can be saved locally

The “smart” form part 1

The “smart” form part 2

Answering yes will activate further questions

Click next or previous or navigate to move through form

Auto-saves BUT will lock you out of system >20min

Applicant details

Filter questions

Some questions have help boxes

For MScs: do not require ethical approval from LSHTM BUT still submitted as per other types of studies

Example 1:Secondary Data Analysis

Project Filter (1)

Includes for modelling projects unless fully from public domain

Project Filter (1)

Data fully from public domain

Outline

To upload documents. Not all applicable

Experience

MSc: Upload own CV only

Methods

Confidentiality & Data

Funding

Local Approval

Secondary data analyses

New for MSc: Requested by MSc committee for most students

Data Sources, IP & Permissions

MSc students only - from CARE form

Risk

MSc students only - from CARE form

Example 2:Working with human tissue

Project filter

Outline

To upload documents. Not all applicable

Experience

Not previously requested for MSc students, but valuable information for ethics committee to determine appropriateness of study, eg RCT studies or working with children

MSc: Upload own CV only

Methods

Consent

Requests more details than CARE form, but very important for this to be included

Confidentiality & Data

Funding

Tissue

Local Approval

New for MSc but has been an ongoing issue

Data Sources, IP & Permissions

MSc students only - from CARE form

Risk

MSc students only - from CARE form

Example 3: Literature review only

Project filter

Outline

To upload documents. Not all applicable

Experience

Not previously requested for MSc students, but valuable information for ethics committee to determine appropriateness of study, eg RCT studies or working with children

MSc: Upload own CV only

Methods

Confidentiality & Data

Funding

Local Approval

New for MSc but has been an ongoing issue

Data Sources, IP & Permissions

MSc students only - from CARE form

Risk

MSc students only - from CARE form

Sharing the form

Sharing

To share application with your supervisor or others.

Sharing with Supervisors

Recipient view

Click to see what has been shared

Recipient view

Click to view Or reject

Submitting the form

Signatures

Signatures if not complete

Submission

Click on submit. This will bring up a completion checker

Completion Checker

Completion Checker

Clicking on link will bring you back to the question

Signatures

Student requests 1. signature from supervisor then 2. Course Director. They will need to log-in to sign.*Signatories need to have an account. Make sure before requesting*

*If form shared with supervisor, supervisor can sign directly without student requesting signature*

Last Step

If complete and signed, click submit for it to be submitted to cmte. Notification will be sent to applicant*Further editing at this point will invalidate signatures*

Timelines

• Application deadline: 4 April 2014• Time for MSc ethics review:– 4 weeks for standard projects– Might take longer for complex projects or projects

involving vulnerable participants

Queries and Help

• Contact MScethics@lshtm.ac.uk• Or ring ext 2221• http://www.lshtm.ac.uk/ethics