leo: lshtm ethics online patricia henley quality & governance manager london school of hygiene...
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LEO: LSHTM Ethics Online
Patricia HenleyQuality & Governance Manager
London School of Hygiene & Tropical [email protected]
What is LEO?
LSHTM Ethics Online• Online ethics application system• Used for staff and students at LSHTM– Merges staff ethics form (E1) with MSc student CARE
form
Application: https://leo.lshtm.ac.uk
Logging in for the first time
Click new user
Does NOT use your standard LSHTM log-in (eg SRESPHEN), but can use LSHTM email with same password
Help, FAQs, contact
Registration
Note:• Case-sensitive• Log-in for system
Currently have a character limit of 50
Work Area
System messages appear here. Should also receive emails
Archive of all projects
Help, FAQs and contacts
Getting started
Click on create project
Short title
Short title will appear in summary lists of projects
Start your project
Click to start working on project
Navigation screen
Short title
Sections to complete• Greyed out means not
applicable (Will change depending on answers provided)
Click to get started
Transfer sends to another user. Will not be able to edit.
Share allows collaboration on form with two users working on it at the same time.
Print generates a pdf that can be saved locally
The “smart” form part 1
The “smart” form part 2
Answering yes will activate further questions
Click next or previous or navigate to move through form
Auto-saves BUT will lock you out of system >20min
Applicant details
Filter questions
Some questions have help boxes
For MScs: do not require ethical approval from LSHTM BUT still submitted as per other types of studies
Example 1:Secondary Data Analysis
Project Filter (1)
Includes for modelling projects unless fully from public domain
Project Filter (1)
Data fully from public domain
Outline
To upload documents. Not all applicable
Experience
MSc: Upload own CV only
Methods
Confidentiality & Data
Funding
Local Approval
Secondary data analyses
New for MSc: Requested by MSc committee for most students
Data Sources, IP & Permissions
MSc students only - from CARE form
Risk
MSc students only - from CARE form
Example 2:Working with human tissue
Project filter
Outline
To upload documents. Not all applicable
Experience
Not previously requested for MSc students, but valuable information for ethics committee to determine appropriateness of study, eg RCT studies or working with children
MSc: Upload own CV only
Methods
Consent
Requests more details than CARE form, but very important for this to be included
Confidentiality & Data
Funding
Tissue
Local Approval
New for MSc but has been an ongoing issue
Data Sources, IP & Permissions
MSc students only - from CARE form
Risk
MSc students only - from CARE form
Example 3: Literature review only
Project filter
Outline
To upload documents. Not all applicable
Experience
Not previously requested for MSc students, but valuable information for ethics committee to determine appropriateness of study, eg RCT studies or working with children
MSc: Upload own CV only
Methods
Confidentiality & Data
Funding
Local Approval
New for MSc but has been an ongoing issue
Data Sources, IP & Permissions
MSc students only - from CARE form
Risk
MSc students only - from CARE form
Sharing the form
Sharing
To share application with your supervisor or others.
Sharing with Supervisors
Recipient view
Click to see what has been shared
Recipient view
Click to view Or reject
Submitting the form
Signatures
Signatures if not complete
Submission
Click on submit. This will bring up a completion checker
Completion Checker
Completion Checker
Clicking on link will bring you back to the question
Signatures
Student requests 1. signature from supervisor then 2. Course Director. They will need to log-in to sign.*Signatories need to have an account. Make sure before requesting*
*If form shared with supervisor, supervisor can sign directly without student requesting signature*
Last Step
If complete and signed, click submit for it to be submitted to cmte. Notification will be sent to applicant*Further editing at this point will invalidate signatures*
Timelines
• Application deadline: 4 April 2014• Time for MSc ethics review:– 4 weeks for standard projects– Might take longer for complex projects or projects
involving vulnerable participants
