job materials. job application documents job application form application letter

Job Materials

Job Application Documents

Job Application Form

Application letter

Job Application Guidelines

Read form before writing on it

Make a photocopy of the blank form

Don’t write in spaces marked “For Office Use Only.”

Job Application Guidelines Type or print neatly with blue or black ink

Keep hands clean and have no food or drink nearby

Double-check all numbers for accuracy

Job Application Guidelines

Don’t skip any blanks Doesn’t apply to you, write N/A (Not Applicable

Answer honestly only give information requested

Job Application Guidelines If make a mistake us correction fluid

Proofread for spelling, punctuation & typos; ask someone else to proofread for you.

Deliver in person

Job Application letter Also known as Cover letter

Introduces you to an employer

Highlights information on resume

Goal is to convince employer to invite you for an interview

Job Application letter Answer these questions before writing letter

What job are you applying for How did you find out about the job What are the employer’s needs How can you fill these needs

Job Application letter

Be positive & enthusiastic

Creates a first impression

Application Letter

Salutation – if you don’t know person’s name “Attention: Personnel Manager” “Dear Personnel Manager”

Job Application

Introduction State job you are applying for Discuss where you found out about the job Give chief qualification

Job Application

Body Explain who your skills meet companies needs Brief statement explaining your qualifications Use words directly from ad Tell what you can do for your employer

Job Application

Conclusion Request an interview List time you can be reached Use correct address & phone numbers Thank them for time and consideration

Resume Should be 1-2 pages in length

Put on professional paper

Keep organized and attractive

Easy to skim

Résumé Items to include

Personal data Job objective Work Experience Education Activities and Achievements References available upon request

Personal Data Name Address Phone number

Use only home phone Don’t use work phone

email

Job Objective List position applying for Describe skills What will it do for the company Ex:

A part-time cashier position where I can use my social and mathematical skills to provide customers appropriate assistance.

Education High school & above

Tell address

Give date of graduation

Include degree

Write special courses taken

Work Experience Experience, volunteer work, projects, etc Chronological order Include employers address Job title Dates of employment List responsibilities

Activities and Achievements

Awards Honors Hobbies Offices held Sports

References Available Upon Request

Type at bottom of resume Informs potential employer you have a list

of references Reference tips

NO FRIENDS or FAMILY Teachers, previous employers, mentorship

supervisors, work supervisors, counselors, etc

Interview Tips Study Company

Remember interviewer is human – make conversation

Use firm hand shake

Interview Tips Arrive Early

Dress appropriately

Make Eye Contact

Interview Tips Keep answers brief – under 2 minutes

Don’t exaggerate

Amplify & expand on answers to sell your skills

Interview Tips Avoid speaking negatively about anything,

particularly your previous position, boss or company

Ask what the next step is

Follow-up the interview with a thank you letter

Interview Tips Ask right kind of questions

Avoid initiating conversation regarding salary & benefits May harm your chances of getting a job

Nonverbal Interview Tips Smile Firm Hand shake Good eye contact Sit comfortably without slouching Put personal items on floor next to chair

Types of Interviews One-on-one – candidate & interviewer Team/Board – candidate & 2 or more

people Structured – all candidates are asked same

question Unstructured – no set questions

Types of Interviews Telephone

Computer

Video conferencing – via distance communication

Ending Interview Ask when you can expect to hear about decision

Express interest in position

Thank interviewer

Ask for business card

Thank You Letter

Can write Thank you for many reasons

We are specifically for Interviewing

Thank You Letter Guidelines Be Selective Be sincere Be prompt Be personal Be Specific

Be Selective Select right form

Personal note Greeting card Formal letter

Don’t mix thanks with some other purpose Sales pitch request

Be Sincere Is genuine Is heartfelt If you don’t feel it, don’t say it Don’t be phony

Be Prompt Respond as soon as you can

Don’t wait until you have not other work to do

Respond immediately

Be Personal Reader doesn’t want a form letter

Remember you are thanking a real person

Use names and references to specific events

Be Specific Be exact

Don’t be vague

Why are you thankful

What are you thankful for

Tips for Writing Thank You letters Effective letter can leave a positive impression

with employer

Send letter within 48 hours of interview

Address to specific individual

Highlight what was discussed in interview & reiterate your interest & qualifications

Tips for Writing Thank You letters Send new employer thank you

If you turn down an offer, send polite & positive thank you letter – leaves door open

If rejected, express your gratitude for being considered