internal - petronas quick guide.pdf · plc ecm enables you to store documents in a more structured...

Internal

HR LEARNING

COORDINATORS

DOWNLOAD BROCHURE

AND TRAINER’S PROFILE

*Open to all

FACILITATORS

DOWNLOAD FACILITATORS

MANUAL AND MATERIALS

UPLOAD FACILITATOR

MANUAL AND MATERIALS

*Open for Facilitator and

Programme Management

team only

PARTICIPANTS

DOWNLOAD LEARNING

MATERIALS

UPLOAD DOCUMENTS IF

REQUIRED

*Open for Learners and

Programme Management

team only

PROGRAMME MANAGEMENT

TEAM

DOWNLOAD PROGRAMME

MANAGEMENT FILES

UPLOAD PROGRAMME

MANAGEMENT FILES

MANAGE LIBRARY

PERMISSION

*Open for Programme

Management team only

You are here.

Choose your ‘roles’ and hover over topic that

you wish to learn…

Ro

les

Tuto

rial

PLC ECM Support Channel

Standardization & Governance

Quality Assurance Visual Identity System Content Structure Content Distribution Intellectual Property

PLC ECM (Learner Hubs)

https://plc.petronas.com/learner/programmename

1 2 3 4

5

JOINING INSTRUCTION

List of learning programme site

Internal

Internal

You will receive the direct link via email (copy of

staff enrolment notices) to the programme site. Your

link looks like –

https://plc.petronas.com/learner/{programmename}

3

You are HR Learning Coordinator and would like to download programme

brochure and trainer’s profile for HRDF requirement.

Click BROCHURE to continue

4 It will automatically download

HR LEARNING

COORDINATORS

Internal

2

1

Click on any files that you wish to download

You will receive the direct link via email (resource

assignment notice) to the programme site. Your link

looks like –

https://plc.petronas.com/learner/{programmename}

3

You are HR Learning Coordinator and would like to download programme

brochure and trainer’s profile for HRDF requirement.

Click FACILITATOR to continue

4 It will automatically download

HR LEARNING

COORDINATORS

Internal

2

1

Click on any files that you wish to open or download

1You will receive the direct link via email (resource assignment

notice) to the programme site. Your link looks like –

https://plc.petronas.com/learner/{programmename}

3 Click NEW DOCUMENT

You are Facilitator and would like to submit relevant files to deliver the

learning programme.

Click FACILITATOR to continue

FACILITATORS

Internal

2

4 Click UPLOAD EXISTING FILE

You are Facilitator and would like to submit relevant files to deliver the

learning programme.

5 Click “Choose File” button and select the document (s) to be

uploaded.

6 Click “OK”

OR

FACILITATORS

Internal

Drag and drop files or documents from your computer to

the space from New Document to the existing files until

the words “Drop Here” appears

4

1You will receive the direct link via email (training confirmation/joining

instruction) to the programme site. Your link looks like –

https://plc.petronas.com/learner/{programmename}

2

3 Click on any files that you wish to download

You are one of the Participant and would like to download learning

materials for learning programme

Click PARTICIPANTS to continue

4 It will automatically download

PARTICIPANTS

Internal

1You will receive the direct link via email (resource assignment

notice) to the programme site. Your link looks like –

https://plc.petronas.com/learner/{programmename}

3 Click NEW DOCUMENT

You are one of the Participant and would like to submit relevant files to

Facilitators

Click PARTICIPANTS to continue

FACILITATORS

Internal

2

4 Click UPLOAD EXISTING FILE

You are one of the Participant and would like to submit relevant files to

Facilitators

5 Click “Choose File” button and select the document (s) to be

uploaded.

6 Click “OK”

OR

FACILITATORS

Internal

Drag and drop files or documents from your computer to the

space from New Document to the existing files until the words

“Drop Here” appears

4

1Visit your designated programme site. Your link looks like –

https://plc.petronas.com/learner/{programmename}

2

3 Click on any files that you wish to download

You are one of the Programme Management Team and would like to

manage your programme files

Click PROGRAMME MANAGEMENT to continue

4

PROGRAMME

MANAGEMENT

TEAM

Internal

It will automatically download

1Visit your designated programme site. Your link looks like –

https://plc.petronas.com/learner/{programmename}

3 Click NEW DOCUMENT

You are one of the Programme Management Team and would like to

manage your programme files

Click PROGRAMME MANAGEMENT to continue

FACILITATORS

Internal

2

4 Click UPLOAD EXISTING FILE

You are one of the Programme Management Team and would like to

manage your programme files

5 Click “Choose File” button and select the document (s) to be

uploaded.

6 Click “OK”

OR

FACILITATORS

Internal

Drag and drop files or documents from your computer to the

space from New Document to the existing files until the words

“Drop Here” appears

4

You are one of the Programme Management Team and would like to

manage your library permission in your programme site

PROGRAMME

MANAGEMENT

TEAM

Internal

You are one of the Programme Management Team and would like to

manage your library permission in your programme site

PROGRAMME

MANAGEMENT

TEAM

1 Click any LIBRARY you wish to set the permission.

2 On top-right, click LIBRARY to continue

3 Click Shared With to continue

Internal

You are one of the Programme Management Team and would like to

manage your library permission in your programme site

PROGRAMME

MANAGEMENT

TEAM

There are 4 group permission as follows.

Library Group Name Default

Permission

Level

Permission

Managed By

Brochure NT AUTHORITY\authenticated

users

Read only Site Owner

Facilitator Site Facilitator Read only OR

Contribute

Site Owner

Participants Site Participants Read only OR

Contribute

Site Owner

Programme

Management

Site Owner Full Control Site Owner

Info

Do not modify

4 Click on Group Permission that you wish to modify (add/remove user)

Internal

You are one of the Programme Management Team and would like to

manage your library permission in your programme site

PROGRAMME

MANAGEMENT

TEAM

Add New User in the Group Permission

5 Click ADVANCED to continue

Internal

6 Click on any of the groups

You are one of the Programme Management Team and would like to

manage your library permission in your programme site

PROGRAMME

MANAGEMENT

TEAM

Add New User in the Group Permission

Insert staff email. For example

user1@petronas.com.my;

user2@petronas.com.my

Un-tick ‘Send an email invitation’

9 Click Share

Internal

8

7

You are one of the Programme Management Team and would like to

manage your library permission in your programme site

PROGRAMME

MANAGEMENT

TEAM

Delete User(s) in the Group Permission

Tick user(s) that you wish to delete from the

Group Permission

Click Actions

Click Remove Users From Group

4 Click OK

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2

3

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Q : Why do I need to use PLC ENTERPRISE CONTENT MANAGEMENT (ECM)?

PLC ECM enables you to store documents in a more structured manner thus less time is

spent locating documents. The documents can be accessed 24 hours a day, 7 days a week.

It helps you to perform work more efficiently

Q : Can I access ECM from outside PLC?

Yes, PLC ECM can be easily accessible via Internet as it is a web based system.

Q : Is there a size limit for documents to be uploaded?

PLC ECM allows you to upload up to 1,000 MB per transaction.

Q : What type of documents does PLC ECM support ?

ECM allows you to upload Word documents, Spread Sheet documents, Presentation Slides,

Report, Forms, Audio, Video, Artwork, Photographs, Drawing, as long the size does not

exceed to 1,000 MB per transaction.

Q : Do I store Final or Draft documents?

Only Final documents are stored in ECM

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Q : What will happen when final documents uploaded are not tagged to keywords?

When uploading a document, you need to put in the keywords for easy retrieval of

documents. If the document is not tagged to any keyword, you can locate the documents

by using search bar.

Q : How secure is PLC ECM?

PLC ECM is a highly secured system where each user’s accessibility and privileges are

controlled by pre-determined access rights.

Q : How do I know my rights / privileges?

PLC ECM Super Administrators hold the information on user's access rights. You may

contact PLC ECM team for further enquiries.

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