internal - petronas quick guide.pdf · plc ecm enables you to store documents in a more structured...
TRANSCRIPT
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HR LEARNING
COORDINATORS
DOWNLOAD BROCHURE
AND TRAINER’S PROFILE
*Open to all
FACILITATORS
DOWNLOAD FACILITATORS
MANUAL AND MATERIALS
UPLOAD FACILITATOR
MANUAL AND MATERIALS
*Open for Facilitator and
Programme Management
team only
PARTICIPANTS
DOWNLOAD LEARNING
MATERIALS
UPLOAD DOCUMENTS IF
REQUIRED
*Open for Learners and
Programme Management
team only
PROGRAMME MANAGEMENT
TEAM
DOWNLOAD PROGRAMME
MANAGEMENT FILES
UPLOAD PROGRAMME
MANAGEMENT FILES
MANAGE LIBRARY
PERMISSION
*Open for Programme
Management team only
You are here.
Choose your ‘roles’ and hover over topic that
you wish to learn…
Ro
les
Tuto
rial
PLC ECM Support Channel
Standardization & Governance
Quality Assurance Visual Identity System Content Structure Content Distribution Intellectual Property
PLC ECM (Learner Hubs)
https://plc.petronas.com/learner/programmename
1 2 3 4
5
JOINING INSTRUCTION
List of learning programme site
Internal
Internal
You will receive the direct link via email (copy of
staff enrolment notices) to the programme site. Your
link looks like –
https://plc.petronas.com/learner/{programmename}
3
You are HR Learning Coordinator and would like to download programme
brochure and trainer’s profile for HRDF requirement.
Click BROCHURE to continue
4 It will automatically download
HR LEARNING
COORDINATORS
Internal
2
1
Click on any files that you wish to download
You will receive the direct link via email (resource
assignment notice) to the programme site. Your link
looks like –
https://plc.petronas.com/learner/{programmename}
3
You are HR Learning Coordinator and would like to download programme
brochure and trainer’s profile for HRDF requirement.
Click FACILITATOR to continue
4 It will automatically download
HR LEARNING
COORDINATORS
Internal
2
1
Click on any files that you wish to open or download
1You will receive the direct link via email (resource assignment
notice) to the programme site. Your link looks like –
https://plc.petronas.com/learner/{programmename}
3 Click NEW DOCUMENT
You are Facilitator and would like to submit relevant files to deliver the
learning programme.
Click FACILITATOR to continue
FACILITATORS
Internal
2
4 Click UPLOAD EXISTING FILE
You are Facilitator and would like to submit relevant files to deliver the
learning programme.
5 Click “Choose File” button and select the document (s) to be
uploaded.
6 Click “OK”
OR
FACILITATORS
Internal
Drag and drop files or documents from your computer to
the space from New Document to the existing files until
the words “Drop Here” appears
4
1You will receive the direct link via email (training confirmation/joining
instruction) to the programme site. Your link looks like –
https://plc.petronas.com/learner/{programmename}
2
3 Click on any files that you wish to download
You are one of the Participant and would like to download learning
materials for learning programme
Click PARTICIPANTS to continue
4 It will automatically download
PARTICIPANTS
Internal
1You will receive the direct link via email (resource assignment
notice) to the programme site. Your link looks like –
https://plc.petronas.com/learner/{programmename}
3 Click NEW DOCUMENT
You are one of the Participant and would like to submit relevant files to
Facilitators
Click PARTICIPANTS to continue
FACILITATORS
Internal
2
4 Click UPLOAD EXISTING FILE
You are one of the Participant and would like to submit relevant files to
Facilitators
5 Click “Choose File” button and select the document (s) to be
uploaded.
6 Click “OK”
OR
FACILITATORS
Internal
Drag and drop files or documents from your computer to the
space from New Document to the existing files until the words
“Drop Here” appears
4
1Visit your designated programme site. Your link looks like –
https://plc.petronas.com/learner/{programmename}
2
3 Click on any files that you wish to download
You are one of the Programme Management Team and would like to
manage your programme files
Click PROGRAMME MANAGEMENT to continue
4
PROGRAMME
MANAGEMENT
TEAM
Internal
It will automatically download
1Visit your designated programme site. Your link looks like –
https://plc.petronas.com/learner/{programmename}
3 Click NEW DOCUMENT
You are one of the Programme Management Team and would like to
manage your programme files
Click PROGRAMME MANAGEMENT to continue
FACILITATORS
Internal
2
4 Click UPLOAD EXISTING FILE
You are one of the Programme Management Team and would like to
manage your programme files
5 Click “Choose File” button and select the document (s) to be
uploaded.
6 Click “OK”
OR
FACILITATORS
Internal
Drag and drop files or documents from your computer to the
space from New Document to the existing files until the words
“Drop Here” appears
4
You are one of the Programme Management Team and would like to
manage your library permission in your programme site
PROGRAMME
MANAGEMENT
TEAM
Internal
You are one of the Programme Management Team and would like to
manage your library permission in your programme site
PROGRAMME
MANAGEMENT
TEAM
1 Click any LIBRARY you wish to set the permission.
2 On top-right, click LIBRARY to continue
3 Click Shared With to continue
Internal
You are one of the Programme Management Team and would like to
manage your library permission in your programme site
PROGRAMME
MANAGEMENT
TEAM
There are 4 group permission as follows.
Library Group Name Default
Permission
Level
Permission
Managed By
Brochure NT AUTHORITY\authenticated
users
Read only Site Owner
Facilitator Site Facilitator Read only OR
Contribute
Site Owner
Participants Site Participants Read only OR
Contribute
Site Owner
Programme
Management
Site Owner Full Control Site Owner
Info
Do not modify
4 Click on Group Permission that you wish to modify (add/remove user)
Internal
You are one of the Programme Management Team and would like to
manage your library permission in your programme site
PROGRAMME
MANAGEMENT
TEAM
Add New User in the Group Permission
5 Click ADVANCED to continue
Internal
6 Click on any of the groups
You are one of the Programme Management Team and would like to
manage your library permission in your programme site
PROGRAMME
MANAGEMENT
TEAM
Add New User in the Group Permission
Insert staff email. For example
Un-tick ‘Send an email invitation’
9 Click Share
Internal
8
7
You are one of the Programme Management Team and would like to
manage your library permission in your programme site
PROGRAMME
MANAGEMENT
TEAM
Delete User(s) in the Group Permission
Tick user(s) that you wish to delete from the
Group Permission
Click Actions
Click Remove Users From Group
4 Click OK
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Q : Why do I need to use PLC ENTERPRISE CONTENT MANAGEMENT (ECM)?
PLC ECM enables you to store documents in a more structured manner thus less time is
spent locating documents. The documents can be accessed 24 hours a day, 7 days a week.
It helps you to perform work more efficiently
Q : Can I access ECM from outside PLC?
Yes, PLC ECM can be easily accessible via Internet as it is a web based system.
Q : Is there a size limit for documents to be uploaded?
PLC ECM allows you to upload up to 1,000 MB per transaction.
Q : What type of documents does PLC ECM support ?
ECM allows you to upload Word documents, Spread Sheet documents, Presentation Slides,
Report, Forms, Audio, Video, Artwork, Photographs, Drawing, as long the size does not
exceed to 1,000 MB per transaction.
Q : Do I store Final or Draft documents?
Only Final documents are stored in ECM
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Q : What will happen when final documents uploaded are not tagged to keywords?
When uploading a document, you need to put in the keywords for easy retrieval of
documents. If the document is not tagged to any keyword, you can locate the documents
by using search bar.
Q : How secure is PLC ECM?
PLC ECM is a highly secured system where each user’s accessibility and privileges are
controlled by pre-determined access rights.
Q : How do I know my rights / privileges?
PLC ECM Super Administrators hold the information on user's access rights. You may
contact PLC ECM team for further enquiries.
Internal