integrated airman and/or rating application (iacra)

Integrated Airman and/or Rating Application (IACRA)

Version 5.4 January 23, 2004

IACRA v2.00

What is IACRA?

IACRA, the Integrated Airman Certification and/or Rating Application, is a web-based application that uses online validation and digital signatures to verify the output data.

Upon successful completion of the file, the Registry issues applicants a permanent airman certificate.

What Does IACRA Do?

• Processes applications for airman certification via the web

• Significantly reduces certification processing time• Interfaces with critical elements of multiple FAA

databases for data validation and verification• Automatically ensures applicants meet regulatory

and policy requirements • Implements use of digital signatures throughout

certification process• Automatically produces results documents

The Integrated ACRA Solution

• Web-Based Architecture• Integrated Databases • Consistent, Intuitive User Interface• Online Context-Sensitive Help• Easy to Administer• Ease of Upgrade & Deployment• Paperless System

IACRA Benefits• Reduction of data errors

through auto checking

• Reduction in the number of rejected applications

• Reduction in the certification processing time

• Reduction in FAA transaction costs

• Adoption of a single airman tracking number

• Uniformity of interpretation of airman certification regulations

• Improved accuracy and filing time for PTRS (1563, 3529, 5529)

• Improved management oversight capabilities

• Promotion of data sharing

• Elimination of distribution of software media

• Compliance with GPEA by mandated Oct. 03 through use of digital signatures

Who Are IACRA UsersIACRA users include the Federal Government, Aviation Industry and the Public. Examples include:

• Airman Applicants• Recommending Instructor• Designated Examiners (DPE, DME, TCE, APD)• Aviation Safety Inspectors (ASI)• Aircrew Program Managers (APM)• Training Center Program Managers (TCPM)• Aviation Safety Technicians (AST)• Airman Certification Representatives (ACR)

What Certifications/Ratings Does IACRA Currently Issue?

Airline Transport Pilot Commercial Pilot Private Pilot Recreational Pilot Student Pilot LOA Original Issuance LOA Authorized Instructor

Certified Flight Instructor(original

issuance, added rating, and renewal

Ground Instructor (original issuance and added rating)

Instrument Rating Type Ratings

Operations

What Certifications/Ratings Will IACRA Issue in the Future?

• Original Sport Pilot Certification

• Sport Pilot Added Endorsement

• Sport Pilot Certified Flight Instructor

• Sport Pilot Ground Instructor Light

• 141/142 Schools

What Certificates Will Be Issued in the future by IACRA?

Airworthiness*

Mechanic Inspection Authorization Parachute Rigger Repairman Sport Repairman Maintenance Light Sport Repairman Inspection 147 Schools

What Certificates Will Be Issued in the future by IACRA?

Crew Members Other Than Pilots

Flight Engineer Path Flight Navigator Path Aircraft Dispatcher Path

IACRA Business Process Overview

Data Mart

Airman Certificate

Digital Signature

FAA Firewall

The Registry

Internet

Airman Applicant

Certifying Officer(FAA or

Designated Examiner)

Recommending Instructor

Database Integration

IACRA integrates with the following organizations/databases:• PTRS – Integration on or before 11/15/03• AVR Data Mart

ATS – Airman Testing Standards (Knowledge Testing)

PTS – Practical Test Standards NVIS - National Vital Information Subsystem Airmen – Comprehensive Airman database Reference - lookup tables from mainframe

sources

Required Software

Only the Microsoft Internet Explorer Web browser (v5.5 and higher) and Adobe Acrobat Reader (v5.0 and above) are required for users to access the application.

IACRA Application Walkthrough

IACRA Portal Page

http://acra.faa.gov

IACRA Home Page

Registration

Applicant Registration

�Applicant

�Recommending Instructor

�Designated Examiner

�Aviation Safety Technician

�Aviation Safety Inspector

Next>>

Applicant Registration (con’t)NOTE: Items with a “*” are optional

First Name

Middle Name

Last Name

*Name Suffix

Email Address

Create Your Unique IACRA Login

User Name

Password

Confirm Password.

Applicant Registration (con’t)

User Name Mgood1234

Password *****

Confirm password *****

TransitionAt this point, the Applicant Registration is complete and an FAA Tracking Number (FTN) has generated for the applicant, which he records for future use.

The Recommending Instructor must now register (for the purposes of this overview – though in reality , the RI could have registered long before or even after the applicant).

The RI registration is far less complex than the applicant registration. This is due to the validation process IACRA uses to ensure that the data requested from the RI at registration is validated in national FAA databases as being accurate and current.

Recommending Instructor Registration

�Applicant

Next>>

Recommending Instructor RegistrationNOTE: Items with a “*” are optional

Certificate Number

Date of Issuance

First Name Flight

Middle Name

Last Name Instructor

*Name Suffix

Email Address

Create Your Unique IACRA Login

User Name

Password

Confirm Password.

Transition

The Designated Pilot Examiner must register as shown in the following slides.

Designated Examiner Registration

�Applicant

Designated Examiner RegistrationNOTE: Items with a “*” are optional Certificate Number Date of Issuance Designee Number FSDO First Name Middle Name Last Name*Name Suffix Phone Email AddressCreate Your Unique IACRA Login User Name Password Confirm Password.

Transition Now that all of the participating

parties have registered, the process starts with the applicant filling out an IACRA application.

The applicant has Registered and has been returned to the IACRA Home Page where he is required to Log In to begin a new application.

Certification / Application ModuleLogin As: Applicant

User Name:

Password:

Log In

Log in on IACRA Home Page

Start a new applicationRetrieve a current application

Certification / Application Module

PilotStart Application

Step 1 Personal Information

Step 2 Seeking

Step 3 Hold

Step 4 Medical, Drugs, English

Step 5 Aeronautical Grid

Step 6 Validation

Certification / Application ModuleFill in any missing or incomplete personal information.

Last Name Good

First Name Mathew

Middle Name NMN

Name Suffix(Jr., Etc)

Citizenship USA

Do you hold a Dual Citizenship Yes No

Date of Birth, (mm/dd/yyyy) 04/01/1969

Place of Birth, City or County Oklahoma City

Place of Birth State Oklahoma

SSN# 967-66-4321

Telephone 405-555-1212

Email mgood@isp.com

Sex Male Female

STEP 2

CERTIFICATE SOUGHT DATA

Completion of Required Test

First AircraftTotal TimePIC Time

Make Model Series Aircraft

CE 172-N CESSNA

Completion of Required Test

First AircraftTotal Time 35PIC Time 15

Click here to select

Category/Class Ratings

AIRPLANE SINGLE ENGINE LAND

Click here to Select the Type Ratings

CE-500 CESSNA CE-500

Click Step 3 on the navigation bar to continue

Click here if you hold a U.S. Unrestricted Pilot Certificate

Click here to enter Student

CERTIFICATE NUMBER

DATE OF ISSUANCE

Review the certificate held information

Medical

Drugs, English, Failure

Aeronautical Experience Questions

Pilot based on a small island

Flight training in or reside in ALASKA

Enter Aeronautical Experience

Click on Step 6 on the Navigation Bar

PRIVATE PILOT

UNRESTRICTED

FAR61 – COMPLETION OF REQUIRED TEST

ORIGINAL ISSUANCE

SUBMIT APPLICATION

VALIDATION FAILURE

LISTOFERRORS

Application ID 4512

REVIEW APPLICATION

Transition

The applicant visits the Recommending Instructor so that the RI can verify the applicant’s knowledge test information and digitally sign the application.

Recommending Instructor (RI) Login

Recommending Instructor Login

Login As: Recommending Instructor

User Name:

Password:

Recommending Instructor Login

Retrieve Application

RI Retrieve Application

ENTER APPLICANT’S FTN

RI Select Application

Select

Continue

RI Checklist

Recommending Instructor’sChecklist

View 8710Enter Knowledge Test

RI Checklist – View 8710-1 Form

RI Checklist: View 8710-1 Form

RI Enters Knowledge Test Information

RI Checklist

RI Digitally Signs Application

SIGN APPLICATION

CLICK HERE TO SIGN

Recommending Instructor (e-sig info)

RI Checklist

Transition

Now, the applicant must meet with his Certifying Officer (in this case, a Designated Pilot Examiner) in order to complete the application. When he meets with his Certifying Officer, the CO must verify his identity and then log into IACRA and retrieve his application, so that both the CO and the applicant can digitally sign the application, as shown on the following slides.

Certifying Officer – Applicant Retrieval

Login As: DESIGNATED EXAMINER

User Name:

Password:

CO: Applicant Retrieval

Retrieve Application

Certifying Officer – Application Selection

Select

Continue

Find Application

Certifying Officer’s Checklist

Verify Airman Identification

Certifying Officer – Verify Airman Identification

DRIVER’S LICENSE

545454746

12/31/2005

Certifying Officer’s (CO) Checklist

CO – Review Airman Knowledge Test Report

CO – Review 8710-1 Application

CO – Review Privacy Act Information

CLICK HERE TO HAVE APPLICANT SIGN APPLICATION

Transition

IACRA opens the login page so that the applicant can log in, retrieve, and digitally sign his application as the CO witnesses him perform the process.

Applicant Login

LOG IN

Applicant Application Retrieval

Start or Retrieve App

Applicant Application Retrieval

Select

Sign Application

Digital Signature Preview

Preview Application

Digital Signature Preview

Applicant Digital Signature

SIGN APPLICATION

Applicant Digitally Signs Application

CLICK HERE TO SIGN

GOOD MATHEW NMN(E-SIG INFO)

Applicant Digital Signature

Now that the applicant has digitally signed the 8710-1 application, the CO’s ability to digitally sign is activated.

The CO takes his applicant, Matt Good for his check ride. Upon their return, the CO logs back into IACRA via the IACRA Home Page. He selects Matt Good’s application so that he can enter Matt’s practical test results and finish the application process.

Transition

Click here to EnterPractical Test Results

CO – Enter Practical Test Results

Test Date

Airport ID

Airport Location

Test Duration Oral

Test Duration Aircraft 1

Make, Model Aircraft 1

Registration Number Aircraft 1

Approve Disapprove Discontinuance

CO – Enter Limitations

Enter Limitation if needed

Examples:

VFR ONLY

HOLDER DOES NOT MEET

ICAO REQUIREMENTS

Enter Aircraft Authorizations

CO: Enter Vintage Aircraft Auth.

CO – View Temporary Summary

PRIVATE PILOT

PENDING

Limitations (If applicable)

CO – Digitally Sign 8710-1 Application

SIGN APPLICATION

Student Pilot Certificate Issued ( Copy attached )

I have personally reviewed this applicant’s graduation certificate, and found it to be appropriate and in order, and have returned the certificate.

I have personally tested and/or verified this applicant in accordance with pertinent procedures and standards, with the result indicated below.

Approved--Temporary Certificate Issued ( Original Attached )

Disapproved--Disapproval Notice Issued ( Original Attached )

Location of Test ( Facility, City, State ) Duration of Test

Ground Flight

Approved Simulator /Training Device Check

Aircraft Flight Check

Inspector Examiner Date

Advanced Qualification Program

I have personally reviewed this applicant’s pilot logbook and/or training record, and certify that the individual meets the pertinent requirementsof 14 CFR Part 61 for the certificate or rating sought.

Designated Examiner or Airman Certification Representative Report

Simulator/FTD

Signature and Certificate Number

Evaluator’s Record (Use For ATP Certificate and/or Type Ratings)

Certificate or Rating for Which Tested Type(s) of Aircraft Used Registration No.(s)

Date Certificate No. Designation No.Examiner’s Signature (Print Name & Sign) Designation Expires

Click here to sign Click here to cancel

CE-172-N N4567

456789 SW-1243 11-03-2004

3.0 2.0

TodayPrivate Pilot ASEL

Will Rogers World, Oklahoma City, OK

CLICK HERE TO SIGN

Student Pilot Certificate Issued ( Copy attached )

I have personally reviewed this applicant’s graduation certificate, and found it to be appropriate and in order, and have returned the certificate.

I have personally tested and/or verified this applicant in accordance with pertinent procedures and standards, with the result indicated below.

Approved--Temporary Certificate Issued ( Original Attached )

Disapproved--Disapproval Notice Issued ( Original Attached )

Location of Test ( Facility, City, State ) Duration of Test

Ground Flight

Approved Simulator /Training Device Check

Aircraft Flight Check

Inspector Examiner Date

Advanced Qualification Program

I have personally reviewed this applicant’s pilot logbook and/or training record, and certify that the individual meets the pertinent requirementsof 14 CFR Part 61 for the certificate or rating sought.

Designated Examiner or Airman Certification Representative Report

Simulator/FTD

Signature and Certificate Number

Evaluator’s Record (Use For ATP Certificate and/or Type Ratings)

Certificate or Rating for Which Tested Type(s) of Aircraft Used Registration No.(s)

Date Certificate No. Designation No.Examiner’s Signature (Print Name & Sign) Designation Expires

Pilot Examiner (E-sig–INFO)

CE-172-N N4567

456789 SW-1243 11-03-2004

3.0 2.0

TodayPrivate Pilot ASEL

Will Roger World, Oklahoma City, OK

Pilot Examiner (E-sig–INFO)

Review/Print Temporary Certificate

CO – Review Temporary Certificate

End IACRA Walkthrough

When Can I Use IACRA?IACRA is being rolled-out regionally. The current rollout schedule is as follows:

Region Rollout DateSO Now AvailableSW Now AvailableGL Feb-04WP Apr-04EA Jun-04NM/CE Aug-04NE/AL Sep-04

IACRA Future Considerations

Future considerations for IACRA interfaces include:

Within the FAA:• Enforcement Information System (EIS)• Accident Incident Data System (AIDS)

Outside Agencies:• National Transportation and Safety Board (NTSB)• Federal Bureau of Investigation (FBI)• Department of Justice (DOJ)• Immigration and Naturalization Services (INS)

Summary

IACRA is an “integrated airman certification process” accessible via the Internet and integrates critical database elements of multiple FAA program databases with the ACRA certification application.

SummaryIACRA automates the system by:

Gathering information from the applicant, Recommending Instructors (RI), and/or the Examiners,

Assigning a FAA Tracking Number (FTN) to every airman,

Checking the existence and scores of knowledge tests taken,

Updating databases accordingly so that information is current,

Providing a single point of entry via the Registration/Login module,

Issuing a results document.

Upon successful completion, the Registry issues the applicant a permanent airman certificate.

Summary

IACRA also makes use of digital signatures – a critical component of the FAA’s strategy for conducting business electronically and for meeting the compliance schedule for the Government Paper Elimination Act.

integrated airman and/or rating application (iacra)

iacra issue

iacra v2

iacra usersiacra users

data validation

permanent airman certificate

output data

webbased application

use of digital signatureswho

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