hr document management - believe the hype!
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HR Document Management
Believe the Hype !
BJ JohnsonVP of Solutions
bjjohnson@archivesystems.com
Why we believe “Digital HR Document Management” was included in Gartner’s “Hype Cycle for Human Capital Management Software, 2014₁”
How to effectively manage HR documents
Managing the blended world of digital and paper documents – Unified Document Management
1. Gartner “Hype Cycle for Human Capital Management Software, 2014” by Jeff Freyermuth, 07/31/2014
Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner's research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
What is Gartner’s Hype Cycle?
About trends, not vendors
Technology progression
Snapshot of maturity
Hype Cycle
Pattern
Stage
Years to Mainstream Adoption
Benefit
Transformational
High
Moderate
Low
less than 2 years
2 to 5 years
5 to 10 years
more than 10 years Priority
Matrix Benefit
Years to adoption
Digital HR Document
Management
Adolescent
5 – 10 Years
High
15 51% of
productivity savings
minutes spent daily looking info
Top 5 Reason for HR Doc Management
Increasing Volume of HR Documents
1
Information Silos
2
+ 7HR Systems
+ 5 Document Repositories
Source: Bersin by Deloitte, Predictions for 2014 Source: Docurated, State of Document Management Report
3
4
Source: ISG 2014 Industry Trends in HR Technology and Service Delivery
5
Strategic Alignment
Expense Reduction
Information Governance
Talent Mobility
Merger&
Acquisition
Move or
Consolidation
Which of these challenges is most relatable?
• Too many documents to manage, and it keeps growing
• Spend too much time searching in various places for docs
• Worried that employee files are incomplete
• Sharing documents can be a pain, security is a concern
• All of the above…help me!
Which of these challenges is most relatable?
18% Too many documents to manage, & it keeps growing
4% Spend too much time searching in silos for docs
21% Worried employee files are incomplete
11% Sharing documents can be a pain, security is a concern
46 % All of the above
Help!!!!
Effectively Managing HR Documents
Digital HR Document Management is not……
Digital HR Document Management means……
Top 5 Requirements for HR Doc Management
Regulatory Compliance
1
Security
2
Integration
3
Workflow
4
Paper & Digital
73% of HRStill relying on paper !
5
Easy Search E-Sign File Type
Some Other Must Have Features
Road TestRoad MapPartner
Strategic ExpensesCompliance
bjjohnson@archivesystems.comTwitter - @ArchiveASIULinkedIn – BJ Johnson
Think Outside The Box
www.archivesystems.com
info@archivesystems.com
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