how to write job description - a simple guide for hod

JOB DESCRIPTIONHow to populate a Job Description

Prepared By Karyn Thng

WHY JOB DESCRIPTION?

FRAMEWORK OF A JOB DESCRIPTION

Required Information Nice-to-Have Information

Job Title

About Us

About the Job

Requirements

Advantageous Skills &

Knowledge

Keywords

Job Title • Account Supervisor

• Advertising Assistant

• Assistant Account Executive

• Copywriter• Online

Advertising Manager

• Customer Service Executive

• Front-Office Assistant

• Chief Financial Executive

• Major Account Manager

Examples of Job

titles

A Job Title generally describes the nature of work and the rank of the position in one glance

About Us

An “About Us” gives our job applicants an idea of how our organization functions, and our personnel culture. As HoDs, you are encouraged to populate this part with your department’s vision and mission.

COMPANY

About the Job • Provides assistance to

and takes direction from higher level professionals who manage and control programs and functions

• Plans, schedules, collects data, and assists in the analysis of Sales Movement

• Coordinates work performed on support contracts.

• Reports work results accurately

• Learns and applies methods, techniques, and principles of the specialty area.

Examples Duties &

Responsibilities

This is where the job’s Duties & Responsibilities, and Requirements to perform the job are being populated.

Duties – Tasks, but not too detailed

Responsibilities – Clearly states the job holder’s obligation in carrying out their duties

Requirements• College degree,

preferably in Accounting or Business Administration.

• 2 to 3 years of progressive responsibility in general accounting.

• Excellent interpersonal skills as well as the ability to communicate well both verbally and in writing.

Requirements

Requirements – Knowledge, Skills and Abilities (KSA) required to carry out the job duties.

Advantageous Skills &

Knowledge

• Sales Administrator with excellent Excel Macro knowledge

• Customer Support Personnel with multiple language proficiency

• Programmers with knowledge in Business Process

Examples of

Advantageous Skills & Knowledge

This part displays extra skills and knowledge that will serve as a bonus to the existing skillsets listed in requirements. It paves the probability of job expansion and flexibility.

Keywords

• Game points

• Marketing• Branding• Online

Games• Marketpla

ce• ECommer

ce

Examples of

Keywords

Use job keywords to help job-seekers find us. Keywords can be more effective than using the predefined search options in the job banks, because they search the entire listing (job description, job title, contact information, etc.) for the keyword(s) that you use. 

Q&A