how to write job description - a simple guide for hod
DESCRIPTION
HoD is usually the best person to supply information to populate a job description. This presentation serves as a guide to effectively write JD that can later be used as a guide for competency mapping and KPI setting.TRANSCRIPT
JOB DESCRIPTIONHow to populate a Job Description
Prepared By Karyn Thng
WHY JOB DESCRIPTION?
FRAMEWORK OF A JOB DESCRIPTION
Required Information Nice-to-Have Information
Job Title
About Us
About the Job
Requirements
Advantageous Skills &
Knowledge
Keywords
Job Title • Account Supervisor
• Advertising Assistant
• Assistant Account Executive
• Copywriter• Online
Advertising Manager
• Customer Service Executive
• Front-Office Assistant
• Chief Financial Executive
• Major Account Manager
Examples of Job
titles
A Job Title generally describes the nature of work and the rank of the position in one glance
About Us
An “About Us” gives our job applicants an idea of how our organization functions, and our personnel culture. As HoDs, you are encouraged to populate this part with your department’s vision and mission.
COMPANY
About the Job • Provides assistance to
and takes direction from higher level professionals who manage and control programs and functions
• Plans, schedules, collects data, and assists in the analysis of Sales Movement
• Coordinates work performed on support contracts.
• Reports work results accurately
• Learns and applies methods, techniques, and principles of the specialty area.
Examples Duties &
Responsibilities
This is where the job’s Duties & Responsibilities, and Requirements to perform the job are being populated.
Duties – Tasks, but not too detailed
Responsibilities – Clearly states the job holder’s obligation in carrying out their duties
Requirements• College degree,
preferably in Accounting or Business Administration.
• 2 to 3 years of progressive responsibility in general accounting.
• Excellent interpersonal skills as well as the ability to communicate well both verbally and in writing.
Requirements
Requirements – Knowledge, Skills and Abilities (KSA) required to carry out the job duties.
Advantageous Skills &
Knowledge
• Sales Administrator with excellent Excel Macro knowledge
• Customer Support Personnel with multiple language proficiency
• Programmers with knowledge in Business Process
Examples of
Advantageous Skills & Knowledge
This part displays extra skills and knowledge that will serve as a bonus to the existing skillsets listed in requirements. It paves the probability of job expansion and flexibility.
Keywords
• Game points
• Marketing• Branding• Online
Games• Marketpla
ce• ECommer
ce
Examples of
Keywords
Use job keywords to help job-seekers find us. Keywords can be more effective than using the predefined search options in the job banks, because they search the entire listing (job description, job title, contact information, etc.) for the keyword(s) that you use.
Q&A