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HINDUSTAN PREFAB LIMITED JANGPURA, NEW DELHI – 110014
Sub: Pre Bid meeting in respect of 400 seater Boys’ Hostel Tender for IIITG permanent campus dated
24th
July, 2015
Ref: NIT No. HPL/DGM(C)/TC/IIITG-Boys Hostel/2015-16/32 dated 10/07/2015
As stipulated in the NIT, a Pre-Bid meeting was held on 24th
July, 2015, at 3p.m. in the conference hall of
IIIT Guwahati, ATI Complex, Ambari, Guwahati-01. A total of 8 (eight) parties/agencies as per details of
attendance at Annexure-I attended the meeting. Out of the 8 parties/agencies, 3 parties have submitted
their written queries; while all the parties present over the meeting discussed and got clarified the
issues relating to the subject tender in the best interactive atmosphere.
The party/agency wise points raised and their para-wise/corresponding clarification status are here
under:
Queries from Gannon Dunkerly& Co., Ltd.
Sl. No. Query / Request Clarification
1 Recovery of Mobilization Advance:
The party has requested for a clause of interest free
Mobilization Advance @10% of contract value to be
recovered from RA bills on pro-rata basis.
Mobilization Advance clauses
will remain same as in the
GCCof the tender. (cl 8 and
sub clauses therein)
2 Earnest Money Deposit:
In page no.1 of NIT Cl. No. 3.0.1 validity is mentioned
as 180 days effective from the last day of submission
of the tender.
In page no.2 of Cl. No. 4 validity is mentioned as 90
days effective from the last day of submission of the
tender.
The party wanted confirmation on this.
In case of DD/ BC the EMD
shall be valid for 90 days as
the same are normally issued
by the banks for 3 months.
However, BG to be submitted
as EMD shall be valid for 180
days from the last day of
submission of the tender.
Further, it is clarified that EMD
in form of STDR etc. are not
acceptable.
3 Performance Guarantee & Security Deposit
/Retention Money:
In lieu of the clauses given in the tender, the party
has requested to acceptthe following:
“A Bank Guarantee bond amounting 7.5% (seven
point five percent) of the contract value shall be
submitted as Performance Guarantee cum Security
Deposit, valid upto the defect liability period. No
cashretention from the RA bill will be made. The
same will be released after expiry of defect liability
period of 12 (Twelve) months from the date of
completion.”
Clauses of tender/NIT (9 & 10
of GCC and sub clauses there
in) will remain intact.
4 On Account of Payment:
For better cash flow at site, the party has requested
as follows:
• 75% of the bill value shall be paid within
seven days from the date of submission of
the bills.
• Balance 25% to be paid within fifteen days
thereafter after deduction of necessary
advance and taxes
No change in clauses of tender
(GCC cl. No.37 and sub clauses
therein) will be followed.
5 Recovery Rates for Quantities beyond permissible
variation:
The party wanted confirmation if Cements will be
supplied by HPL and if so the proposed rate of
recovery.
No materials (including
cements) will be supplied from
HPL/Owner’s end. Clauses of
Recovery rates for less
consumption given in the NIT
are self-explanatory and will
prevail.
6 Price Escalation (page 2 of SCC and cl. no1 page14 of
GCC. Cl.16.0)
The party has requested for considering Price
Escalation for entire contract period including
extended period as per standard Escalation formula
based on RBI Index.
No change in tender/NIT
clause. (Price Escalation in this
contract is not allowed)
7 Taxes and Duties:
The party’s request is “Except Service tax with
related cess&labour welfare cess, all other existing
taxes and duties , as applicable as on date of
submission of this offer, shall be included in our
rates. Service tax, related cess&labour welfare cess
shall be paid extra along with the RA bills.
Further, please note that any change in rates of
existing taxes, duties, royalties etc. or any imposition
of new taxes/duties etc. by state /central
government /local bodies shall be to your account.”
All applicable taxes & royalties
including Service tax, related
cess and labour welfare cess
has to be included in the
quoted rates of the bidder.
However, any fresh imposition
of taxes/increase in
taxes/decrease in taxes after
the date of submission of
tender will be
reimbursed/recovered as the
case may be.
8 Supplementary /Additional Items of Works:
The request is “Rate of Supplementary/Additional
Items, if to carry out, will be derived either from
analogous items or after computing actual material,
labour along with all facilities (P.F, Bonus, Medical
leave, conveyance etc. & other benefits) taxes &
duties etc. & machinery cost for the scope of such
work plus 25%(Twenty five percent) against
overhead and profit. Further, service tax &labour
welfare cess shall be paid extra at actual as per Govt.
rules.
No change in existing clauses
of the tender/NIT.
9 Land for Office Store, Labour Hutment:
The party desired that land for office, store, cement
godown, fabrication yard and labour hutment within
the work premise would be provided free of cost.
Land/Space will be provided in
IIIT Guwahati permanent
campus site for the said
facilities free of cost. However,
any cost for development of
the space for suitability of
accommodation in regards to
the above facilities will be the
contractor’s sole
responsibility.
10 Technical:
• Please confirm us whether measurements of
excavation shall be as per IS:1200 (part-1)
• For Reinforcement work please clarify
whether authorized laps, chairs, spacer bar
etc. will be measured for payments as well as
reconciliation for all items of Rebar work.
• No formface shuttering shall be envisaged in
items for shuttering work. Please confirm
• Please provide us soft copy of BOQ in excel
format.
• Please refer clause 36
of G.C.C.
• Please refer clause 36
of G.C.C.
• Works to be executed
as per detailed BOQ
item and technical
specifications as per
tender/NIT clauses.
• BOQ file in excel
format cannot be
provided for this
tendering purpose.
11 Request for extension of submission date:
The party has requested for extension of the
submission date upto 18-08-2015
No change in submission date
Queries from Arunoday Construction Co. (P) Ltd.
1 Tender address and Submission venue:
Tender to be addressed to:
To
The Deputy General Manager (C)/TC,
Hindustan Prefab Limited,
Jangpura, New Delhi-110014.
And Submitted at the office of :
The IIIT Guwahati, Assam Textile Institute Complex,
GNB Road, Ambari, Guwahati-781001 (on 03-08-
2015, within 3p.m.)
The details are mentioned in
the NIT. However, for clarity it
is again clarified here that
tenders are to be addressed
to: The
Deputy General Manager
©/TC, Hindustan Prefab
Limited, Jangpura, New Delhi-
110014. However, submission
venue will be The “IIIT
Guwahati, Assam Textile
Institute Complex, GNB Road,
Ambari, Guwahati-781001”.
Those bidders, who intends to
submit their bid through post
may write” To, The Deputy
General Manager (c)/TC,
Hindustan Prefab Limited,
C/O: IIIT Guwahati, Assam
Textile Institute Complex,
GNB Road, Ambari, Guwahati-
781001.”so as to reach the
document at IIIT Guwahati
before the stipulated time and
date.
2 Clause No. 7.4 of PQ document,
The party’s audited balance sheet for the financial
year 2014-15 is under process. Theparty’s turnover
also includes electrification and road construction
activities, manufacture of pre-stressed concrete
sleepers apart from the building works. Wanted to
know whether their turnover will be acceptable to
HPL for this tender.
Turnover for the financial year
2014-15 may be considered
provisional. However, the
same shall be certified by C.A.
Turnover for all types of
Construction Works will be
considered.
4 Should the following be provided in firm’s letter
head:
a) Letter of unconditional acceptance of tender
conditions- Annexure-I (page No.7) of NIT
b) Form of Tender
c) Integrity Pact letter
d) Letter of transmittal –Annexure-II
The said documents should be
submitted in firm’s letter
head. However, every page of
the tender document must be
signed with seal of the firm.
5 Clause No. 10.0 (page no.5 of P.Q. document):
The clause has provision for submission of
performance certificate in a sealed cover. The party
wanted to know whether Notarized Completion
certificate can be produced.
The performance of
completed works may be
enclosed duly attested in
prescribed “Form E”.
However, these are liable to
be verified from the issuing
department.
6 Clause 14.2 (Page 7 of P.Q.): particulars of
completed works and performance of the applicant
duly authenticated. Please elaborate
• This clause is self
explanatory, party has
to submit work
performance
certificates as per
‘Form E ‘ for
completed works.
• For on-going works
Physical and Financial
status are to be
certified by the
departmental
authority at the rank
of Executive
Engineer/equivalent
or above.
7 Whether Bank Guarantee can be deposited against
deduction from RA Bills?
Please refer clause No. 10 of
GCC.
Queries from Shree Gautam Construction Company Ltd.
1 Price Escalation:
As per schedule F page 23 it is mentioned that clause
10ca and 10cc is applicable but in special condition of
contract clause no.9 it is mentioned that the price
are firm and no price escalation shall be entertained.
Schedule F clause 10CA and
10CC will not be applicable.
Price to be remained firm.
Special Conditions of Contract
will prevail. Necessary
corrigendum is being also
uploaded separately.
2 Taxes and duties:
As per GCC clause 13 Taxes and Duties page no 11
states that all Taxes are to be borne by the
contractor including service Tax. Whether service tax
is applicable in this contract or not. Request is to
exclude the liability of service tax from the quoted
rates of the contractor and if at all applicable what
will be the Service tax rates.
• All applicable taxes &
royalties including
Service tax, related
cess and labour
welfare cess has to be
included in the quoted
rates of the bidder.
However, any fresh
imposition of
taxes/increase in
taxes/decrease in
taxes after the date of
submission of tender
will be
reimbursed/recovered
as the case may be.
• The onus of finding
out applicable service
tax on the date of
Tendering is lies with
the contractor only.
3 Stipulated Contract Period:
Time allowed for the work is 18 months which
appears to be very less due to heavy rainfall area,
Request is to make it 2 years
No Change is in stipulated
Contract Period. It is to be
completed by 18 months.
4 Facilities of Accommodation & Vehicle:
a) Request is to specify the total office area,
amount for construction of facility as well as
furnishing expenditure and also to fix highest
amount required to maintain this facility for
entire contract period. Quantity of Laptop,
Computer, Xerox and Printer are also to be
mentioned.
b) Number of inspection vehicle, KM run per
month and to fix highest amount of expenses
a)The area of site office will be
around 1200 sqft. Reasonable
furnishing items will be
supplied for smooth
functioning of the office.
Other equipments shall be in
minimum numbers to meet
the requirement of project
work. Amount may be
per month including deriver, maintenance
expenditure etc.
c) Provision for Three Room unit
accommodation at suitable locality of the
city. If this is extra over the site office.
Request to fix limit of expenditure for
maintaining this facilities for the contract
period of 18 months.
assessed by the bidder as per
prevailing market rates.
b) Inspection vehicles shall be
in 2 numbers, 3000KM. for
each
c)This facility is extra over the
site office. Reasonable
expenditure in city of
Guwahati has to be assessed
by the bidder.
5 Brand of Cements:
Request is to consider reputed local brands like STAR
cement, Topcem, Dalmia etc. for smooth progress of
the project. These are already approved by CPWD,
Rites, NBCC, Railway & other Govt. Deptt.
Mentioned brands of Cements
in tender will prevail.
6 Guarantee Bond for Water Proofing Work:
10 years warrantee period as per clause. Whether
applicator guarantee shall be sufficient or Bank
Guarantee shall be required, if so how much amount.
Contractor has to submit
10years guarantee bond on
stamp paper of 100 Rupee
duly Notarized for Water
proofing in the given
proforma.
7 Compensation for Delay:
As per tender clause compensation for delay is
mentioned 1% per day for 1st
three months. To
clarify on what amount 1% shall be applicable, on
shortfall amount or otherwise.
Amended
The rate of compensation will
be 1.5% (of tendered value)
per month of delay to be
computed on per day basis.
Subjected to maximum 10% of
contract value. (Please refer
clause No. 2 of CPWD Form
7/8)
Queries from Tribeni Construction Ltd. (verbal)
1 Rate for consumption of extra cement:
If cement consumption is more than the minimum
cement content prescribed in Design Mix i.e.
330Kg/Cum, whether that will be paid extra.
No extra payment payable as
per this tender.
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