HINDUSTAN PREFAB LIMITED JANGPURA, NEW DELHI – 110014

Sub: Pre Bid meeting in respect of 400 seater Boys’ Hostel Tender for IIITG permanent campus dated

24th

July, 2015

Ref: NIT No. HPL/DGM(C)/TC/IIITG-Boys Hostel/2015-16/32 dated 10/07/2015

As stipulated in the NIT, a Pre-Bid meeting was held on 24th

July, 2015, at 3p.m. in the conference hall of

IIIT Guwahati, ATI Complex, Ambari, Guwahati-01. A total of 8 (eight) parties/agencies as per details of

attendance at Annexure-I attended the meeting. Out of the 8 parties/agencies, 3 parties have submitted

their written queries; while all the parties present over the meeting discussed and got clarified the

issues relating to the subject tender in the best interactive atmosphere.

The party/agency wise points raised and their para-wise/corresponding clarification status are here

under:

Queries from Gannon Dunkerly& Co., Ltd.

Sl. No. Query / Request Clarification

1 Recovery of Mobilization Advance:

The party has requested for a clause of interest free

Mobilization Advance @10% of contract value to be

recovered from RA bills on pro-rata basis.

Mobilization Advance clauses

will remain same as in the

GCCof the tender. (cl 8 and

sub clauses therein)

2 Earnest Money Deposit:

In page no.1 of NIT Cl. No. 3.0.1 validity is mentioned

as 180 days effective from the last day of submission

of the tender.

In page no.2 of Cl. No. 4 validity is mentioned as 90

days effective from the last day of submission of the

tender.

The party wanted confirmation on this.

In case of DD/ BC the EMD

shall be valid for 90 days as

the same are normally issued

by the banks for 3 months.

However, BG to be submitted

as EMD shall be valid for 180

days from the last day of

submission of the tender.

Further, it is clarified that EMD

in form of STDR etc. are not

acceptable.

3 Performance Guarantee & Security Deposit

/Retention Money:

In lieu of the clauses given in the tender, the party

has requested to acceptthe following:

“A Bank Guarantee bond amounting 7.5% (seven

point five percent) of the contract value shall be

submitted as Performance Guarantee cum Security

Deposit, valid upto the defect liability period. No

cashretention from the RA bill will be made. The

same will be released after expiry of defect liability

period of 12 (Twelve) months from the date of

completion.”

Clauses of tender/NIT (9 & 10

of GCC and sub clauses there

in) will remain intact.

4 On Account of Payment:

For better cash flow at site, the party has requested

as follows:

• 75% of the bill value shall be paid within

seven days from the date of submission of

the bills.

• Balance 25% to be paid within fifteen days

thereafter after deduction of necessary

advance and taxes

No change in clauses of tender

(GCC cl. No.37 and sub clauses

therein) will be followed.

5 Recovery Rates for Quantities beyond permissible

variation:

The party wanted confirmation if Cements will be

supplied by HPL and if so the proposed rate of

recovery.

No materials (including

cements) will be supplied from

HPL/Owner’s end. Clauses of

Recovery rates for less

consumption given in the NIT

are self-explanatory and will

prevail.

6 Price Escalation (page 2 of SCC and cl. no1 page14 of

GCC. Cl.16.0)

The party has requested for considering Price

Escalation for entire contract period including

extended period as per standard Escalation formula

based on RBI Index.

No change in tender/NIT

clause. (Price Escalation in this

contract is not allowed)

7 Taxes and Duties:

The party’s request is “Except Service tax with

related cess&labour welfare cess, all other existing

taxes and duties , as applicable as on date of

submission of this offer, shall be included in our

rates. Service tax, related cess&labour welfare cess

shall be paid extra along with the RA bills.

Further, please note that any change in rates of

existing taxes, duties, royalties etc. or any imposition

of new taxes/duties etc. by state /central

government /local bodies shall be to your account.”

All applicable taxes & royalties

including Service tax, related

cess and labour welfare cess

has to be included in the

quoted rates of the bidder.

However, any fresh imposition

of taxes/increase in

taxes/decrease in taxes after

the date of submission of

tender will be

reimbursed/recovered as the

case may be.

8 Supplementary /Additional Items of Works:

The request is “Rate of Supplementary/Additional

Items, if to carry out, will be derived either from

analogous items or after computing actual material,

labour along with all facilities (P.F, Bonus, Medical

leave, conveyance etc. & other benefits) taxes &

duties etc. & machinery cost for the scope of such

work plus 25%(Twenty five percent) against

overhead and profit. Further, service tax &labour

welfare cess shall be paid extra at actual as per Govt.

rules.

No change in existing clauses

of the tender/NIT.

9 Land for Office Store, Labour Hutment:

The party desired that land for office, store, cement

godown, fabrication yard and labour hutment within

the work premise would be provided free of cost.

Land/Space will be provided in

IIIT Guwahati permanent

campus site for the said

facilities free of cost. However,

any cost for development of

the space for suitability of

accommodation in regards to

the above facilities will be the

contractor’s sole

responsibility.

10 Technical:

• Please confirm us whether measurements of

excavation shall be as per IS:1200 (part-1)

• For Reinforcement work please clarify

whether authorized laps, chairs, spacer bar

etc. will be measured for payments as well as

reconciliation for all items of Rebar work.

• No formface shuttering shall be envisaged in

items for shuttering work. Please confirm

• Please provide us soft copy of BOQ in excel

format.

• Please refer clause 36

of G.C.C.

• Please refer clause 36

of G.C.C.

• Works to be executed

as per detailed BOQ

item and technical

specifications as per

tender/NIT clauses.

• BOQ file in excel

format cannot be

provided for this

tendering purpose.

11 Request for extension of submission date:

The party has requested for extension of the

submission date upto 18-08-2015

No change in submission date

Queries from Arunoday Construction Co. (P) Ltd.

1 Tender address and Submission venue:

Tender to be addressed to:

To

The Deputy General Manager (C)/TC,

Hindustan Prefab Limited,

Jangpura, New Delhi-110014.

And Submitted at the office of :

The IIIT Guwahati, Assam Textile Institute Complex,

GNB Road, Ambari, Guwahati-781001 (on 03-08-

2015, within 3p.m.)

The details are mentioned in

the NIT. However, for clarity it

is again clarified here that

tenders are to be addressed

to: The

Deputy General Manager

©/TC, Hindustan Prefab

Limited, Jangpura, New Delhi-

110014. However, submission

venue will be The “IIIT

Guwahati, Assam Textile

Institute Complex, GNB Road,

Ambari, Guwahati-781001”.

Those bidders, who intends to

submit their bid through post

may write” To, The Deputy

General Manager (c)/TC,

Hindustan Prefab Limited,

C/O: IIIT Guwahati, Assam

Textile Institute Complex,

GNB Road, Ambari, Guwahati-

781001.”so as to reach the

document at IIIT Guwahati

before the stipulated time and

date.

2 Clause No. 7.4 of PQ document,

The party’s audited balance sheet for the financial

year 2014-15 is under process. Theparty’s turnover

also includes electrification and road construction

activities, manufacture of pre-stressed concrete

sleepers apart from the building works. Wanted to

know whether their turnover will be acceptable to

HPL for this tender.

Turnover for the financial year

2014-15 may be considered

provisional. However, the

same shall be certified by C.A.

Turnover for all types of

Construction Works will be

considered.

4 Should the following be provided in firm’s letter

head:

a) Letter of unconditional acceptance of tender

conditions- Annexure-I (page No.7) of NIT

b) Form of Tender

c) Integrity Pact letter

d) Letter of transmittal –Annexure-II

The said documents should be

submitted in firm’s letter

head. However, every page of

the tender document must be

signed with seal of the firm.

5 Clause No. 10.0 (page no.5 of P.Q. document):

The clause has provision for submission of

performance certificate in a sealed cover. The party

wanted to know whether Notarized Completion

certificate can be produced.

The performance of

completed works may be

enclosed duly attested in

prescribed “Form E”.

However, these are liable to

be verified from the issuing

department.

6 Clause 14.2 (Page 7 of P.Q.): particulars of

completed works and performance of the applicant

duly authenticated. Please elaborate

• This clause is self

explanatory, party has

to submit work

performance

certificates as per

‘Form E ‘ for

completed works.

• For on-going works

Physical and Financial

status are to be

certified by the

departmental

authority at the rank

of Executive

Engineer/equivalent

or above.

7 Whether Bank Guarantee can be deposited against

deduction from RA Bills?

Please refer clause No. 10 of

GCC.

Queries from Shree Gautam Construction Company Ltd.

1 Price Escalation:

As per schedule F page 23 it is mentioned that clause

10ca and 10cc is applicable but in special condition of

contract clause no.9 it is mentioned that the price

are firm and no price escalation shall be entertained.

Schedule F clause 10CA and

10CC will not be applicable.

Price to be remained firm.

Special Conditions of Contract

will prevail. Necessary

corrigendum is being also

uploaded separately.

2 Taxes and duties:

As per GCC clause 13 Taxes and Duties page no 11

states that all Taxes are to be borne by the

contractor including service Tax. Whether service tax

is applicable in this contract or not. Request is to

exclude the liability of service tax from the quoted

rates of the contractor and if at all applicable what

will be the Service tax rates.

• All applicable taxes &

royalties including

Service tax, related

cess and labour

welfare cess has to be

included in the quoted

rates of the bidder.

However, any fresh

imposition of

taxes/increase in

taxes/decrease in

taxes after the date of

submission of tender

will be

reimbursed/recovered

as the case may be.

• The onus of finding

out applicable service

tax on the date of

Tendering is lies with

the contractor only.

3 Stipulated Contract Period:

Time allowed for the work is 18 months which

appears to be very less due to heavy rainfall area,

Request is to make it 2 years

No Change is in stipulated

Contract Period. It is to be

completed by 18 months.

4 Facilities of Accommodation & Vehicle:

a) Request is to specify the total office area,

amount for construction of facility as well as

furnishing expenditure and also to fix highest

amount required to maintain this facility for

entire contract period. Quantity of Laptop,

Computer, Xerox and Printer are also to be

mentioned.

b) Number of inspection vehicle, KM run per

month and to fix highest amount of expenses

a)The area of site office will be

around 1200 sqft. Reasonable

furnishing items will be

supplied for smooth

functioning of the office.

Other equipments shall be in

minimum numbers to meet

the requirement of project

work. Amount may be

per month including deriver, maintenance

expenditure etc.

c) Provision for Three Room unit

accommodation at suitable locality of the

city. If this is extra over the site office.

Request to fix limit of expenditure for

maintaining this facilities for the contract

period of 18 months.

assessed by the bidder as per

prevailing market rates.

b) Inspection vehicles shall be

in 2 numbers, 3000KM. for

each

c)This facility is extra over the

site office. Reasonable

expenditure in city of

Guwahati has to be assessed

by the bidder.

5 Brand of Cements:

Request is to consider reputed local brands like STAR

cement, Topcem, Dalmia etc. for smooth progress of

the project. These are already approved by CPWD,

Rites, NBCC, Railway & other Govt. Deptt.

Mentioned brands of Cements

in tender will prevail.

6 Guarantee Bond for Water Proofing Work:

10 years warrantee period as per clause. Whether

applicator guarantee shall be sufficient or Bank

Guarantee shall be required, if so how much amount.

Contractor has to submit

10years guarantee bond on

stamp paper of 100 Rupee

duly Notarized for Water

proofing in the given

proforma.

7 Compensation for Delay:

As per tender clause compensation for delay is

mentioned 1% per day for 1st

three months. To

clarify on what amount 1% shall be applicable, on

shortfall amount or otherwise.

Amended

The rate of compensation will

be 1.5% (of tendered value)

per month of delay to be

computed on per day basis.

Subjected to maximum 10% of

contract value. (Please refer

clause No. 2 of CPWD Form

7/8)

Queries from Tribeni Construction Ltd. (verbal)

1 Rate for consumption of extra cement:

If cement consumption is more than the minimum

cement content prescribed in Design Mix i.e.

330Kg/Cum, whether that will be paid extra.

No extra payment payable as

per this tender.

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