health business services (hbs) health sector collaborative

Agenda

Item By

Welcome Sharon Hickey

Update on Implementing Government Model

Update on Health Sector Response to Brexit Sean Bresnan

Corporate Procurement Planning - Government Policy &

Approach Jim Deane

OGP Portfolio Updates Portfolio Managers

Open Forum Q&A

Business Relationship Manager Sharon Hickey

CHO7, CHO8, DMHG 28th February2019

Health Business Services (HBS) Health Sector Collaborative Procurement

Planning Forum Meeting

• Welcome

• Business Relationship Managers (BRMs)

• Health Business Services (HBS)

HBS Health Sector Collaborative Procurement Planning Forum Meeting 28th February 2019

HBS Health Sector Collaborative Procurement Planning Forum Meeting 28th February 2019

BRM Mission

To build long term relationships with our Business

Partners and together with HBS Business Units

provide a positive customer experience

Snapshot of HBS

HBS Health Sector Collaborative Procurement Planning Forum Meeting

HBS Health Sector Collaborative Procurement Planning Forum Meeting 28th February 2019

Sharon Hickey Business Relationship Manager

CHO7, CHO8, DMHG Email: sharon.hickey@hse.ie

Phone: 087 9531964

Thank You

Health Business Services

Health Sector Collaborative Procurement

Planning Forum

Agenda

Item By

Welcome Sharon Hickey

Update on Implementing Government Model

Update on Health Sector Response to Brexit Sean Bresnan

Corporate Procurement Planning - Government Policy &

Approach Jim Deane

OGP Portfolio Updates Portfolio Managers

Open Forum Q&A

Compliance to legal obligations – EU Directives,

Irish Regulations, Irish Law

Compliance to Government Policy – Circulars issued

by Ministers, Public Spending Code, etc.

Compliance to internal corporate controls and

policies

Public Procurement Compliance

Common Policies

Common Systems, Processes and Data Management

Common Governance

OGP

Health

Defence

Education

Local Government

Government Policy

Level of Tendering (which is the fundamental obligation

of transparency under both law and policy) versus

expenditure

Tendering by Central Purchasing Bodies (CPBs) under

centralized model in contrast to tendering by others in

line with model expectations

Focus on top tier of public bodies with material non-pay

expenditure to understand spend and tendering profiles

OGP Board Measurement

.

Brexit

Brexit

Supply Base Assessment Medical Device Assessment

• > 15,000 suppliers

• 5,000 suppliers of Med & Surg

• Not a product base analysis

• Broad indication of exposure

• Analysis based on NDC

• Transport Route

• Notifying Body

• Product range origin

• Holding Indicator

• 161 Suppliers

• 26 categories

• 3 dedicated resources

• Class

• Transport Route

• Notifying Body

• Manufacturing Location

• Alternatives

Approach

Public Procurement Policy

Jim Deane,

Head of Policy, OGP

Health Sector Collaborative Procurement Planning Forum Meeting

Lecture Theatre, Cherry Orchard, Dublin

28 February 2019

Content

21

• Public Procurement Reform

Programme

• Governance Structures

• National Public Procurement Policy

Framework

• Corporate Procurement Plans

22

Procurement Reform Programme - 2014 to present

• Programme commenced in 2013 – part of wider public

service reform agenda with OGP established in

2014

• Shift from decentralised to centralised model of

procurement for 16 categories by OGP, Health,

Local Government, Defence and Education

• Spend more than €12 billion annually on goods,

services and works

• Essential appropriate structures in place to ensure

compliance - important re delivery of €116 billion

National Development Plan

23

Procurement Reform Programme - 2019

Views of Government Ministers and their Departments,

including bodies under the aegis, are being sought on:

• Progress on implementation

• Experience of using central procurement

arrangements

• Are central arrangements meeting requirements

• Steps taken to promote good governance and

eliminate bad practices

• Suggestions for improving and refining the public

procurement model

Review the implementation of the procurement

reform programme

24

Governance Structures

• Oireachtas

• Minister and Minister of State - DPER

• Chief Procurement Officer – OGP

• Interim Procurement Reform Board – DOH &

HBS represented

• Procurement Executive – HBS represented

Procurement is part of overall Governance and

Accountability arrangements

National Public Procurement Policy Framework

25

1. Legislation (Directives, Regulations)

2. Government policy (circulars etc.)

3. Capital Works Management Framework

for Public Works

4. General Procurement Guidelines for

Goods and Services

5. Technical guidelines, template

documentation and information notes

National Public Procurement Policy Framework

26

1. Legislation – EU and National

Rules • EU Procurement Directives

• Above EU thresholds – detailed legal requirements

• Below EU thresholds – national rules apply

• National rules

• €25k to EU threshold – award on basis of evaluation criteria in line with detailed specifications and advertising on etenders

• €5k to €25k – award on basis of responses to specifications issued to at least three suppliers/service providers

• <€5k – award on basis of verbal quotes from competitive suppliers/service providers

National Public Procurement Policy Framework

27

2. Government policy

• Public Spending Code

• Corporate Governance Standard for the Civil Service

• Circulars:

• 01/2016 – re revised arrangements for the procurement of public works contracts

• 6/10 – re Capital Works Management Framework

• Circulars:

• 10/2014 – re assisting

SMEs in public

procurement

• 16/2013 – re use of central

contracts

• 40/2002 – Public

Procurement Guidelines:

revision of existing

procedures for approval

of certain contracts in the

Central Government

sector

• Code of Practice for the Governance of State Bodies

• FOI Code of Practice for Public Bodies 3. Capital Works

Management

Framework

National Public Procurement Policy Framework

28

4. General Procurement Guidelines for

Goods and Services

Key principles

• Procurement transactions and decisions

must in all respects be fair,

equitable and ensure VFM

• Contracting authorities must be able to

justify decisions made and actions taken

• Generally, a competitive process

conducted in an open and

transparent manner delivers best

VFM

29

5. Technical

guidelines,

template

documentation

and information

notes

National Public Procurement Policy Framework

• Procurement planning - integral part of business planning

• Purpose of information note -assist in the preparation of a CPP

• Benchmark current procurement policies and practices and identify future procurement needs

Corporate Procurement Plans

30

31

] ] ]

Corporate Procurement Plans

32

33

] ] ]

Summary

34

Aiming for …

• Better public procurement

• Strategic approach to public procurement

• Better outcomes for the State

• VFM on goods and services

Health Sector Collaborative Procurement Planning Forum Meeting

OGP

28th February 2019

ICT & Office Equipment Portfolio

28th February 2019

Cloud / Infrastructure / Hardware

38

SAN, Servers, NAS &

Converged Infrastructure

Computer Devices - PCs &

Laptops

Computer Devices (Windows Tablet / Hybrid, iOS, Thin Client, Android)

Physical Firewalls

Software

39

Telecoms

40

ICT Professional Services

41

Ad Hoc Resourcing

Bespoke Projects

ICT Support Services

ICT External Technical Support

ICT Portfolio

42

Facilities Management Portfolio

28th February 2019

Cleaning & Janitorial

44

• 5 arrangements available • 2 require mini

competition

• 3 accessible through direct drawdown

Security Services and Records Management

45

• Security Services

• 2 arrangements available • Both require

mini competition

• Records Management Services

• Requires mini competition

Waste Category

46

•3 arrangements available • 2 require mini competition • 1 accessible through direct drawdown

Building Maintenance and Health & Safety

47

• 6 arrangements available • 4 require

mini competition

• 2 accessible through direct drawdown

Catering Services, Goods & Equipment

48

• 9 arrangements available • 2 require

mini competition

• 7 accessible through direct drawdown

Professional Services Portfolio

28th February 2019

The Work We Do: Range of

Relevant Services

ACCOUNTING

AUDIT &

FINANCIAL

SERVICES

BUSINESS

CONSULTANCY &

ADVISORY

SERVICES

OPERATIONAL &

CORPORATE

LEGAL

SERVICES

PROCUREMENT

CONSULTANCY

SERVICES

PROPERTY

& VALUATION

SERVICES

MARKET

RESEARCH &

SURVEYS

SERVICES

STENOGRAPHY

&

TRANSCRIPTION

SERVICES

50

DANGEROUS

GOODS SAFETY

ADVISOR

COMING SOON:

ASBESTOS

SURVEYING

SERVICES

Relevant Frameworks & Contracts

Legal Services to the

Health Service Executive

Operational Framework: 7 Service Providers on Geographical Lots

Corporate Framework: 3 Service Providers, National Service

FRAMEWORK

* New Framework in preparation

Stenography and Transcription Services

4 Service Providers, National Service

FRAMEWORK

Mini Competitions

Legal Services to Tusla

14 Service Providers, 22 Lots by Geographical Area and Practice

Area

CONTRACTS

Legal Services to

Health Information & Quality Authority

4 Service Providers, 2 Lots by

Practice Area

CONTRACT

Business & Management Consulting & Advisory Services for Irish Health

Sector Clients

24 Service Providers, 4 Lots FRAMEWORK

Direct Drawdown < €12k

Mini competitions

* New Framework in preparation

Accounting, Audit & Financial & Economic Services

27 Service Providers, 9 Lots

FRAMEWORK

Direct Drawdown < €5k

Mini Competitions

* New Framework in preparation

51

Relevant Frameworks & Contracts

Market Research & Surveys Consultancy Services

20 Service Providers, 2 Lots

FRAMEWORK

Mini competitions

€25k de Minimis

Procurement Consultancy Services

15 Service Providers, 3 Lots FRAMEWORK

Mini competitions

€25k de Minimis

Property & Valuation Services 29 Service Providers, 9 Lots

FRAMEWORK

Mini Competitions

Dangerous Goods Safety Advisory

2 Lots, 2 suppliers

FRAMEWORK

Direct Drawdown

52

Travel, HR and Managed Services Portfolio

12 Current Arrangements

54

Travel & Transport

• Courier Services

• Travel Management Services

• Managed Carparking Services

Training Services

• Manual Handling & People Movement Training

• Data Protection Officer Training

• Protected Disclosure Training

HR Services

• Executive Search Services

• Workplace Investigation Services

• Protected Disclosure Investigations

Managed Services

• Debt Management Services

• Managed Business Process Outsourcing

• Multi-Language Translation Services

1. Appointment Scheduling Services – Patient List Validation

2. Document Management

3. Debt Management

Illustrations

55

Utilities, Fleet, Plant & Managed Print Services Portfolio

UFPMPS Portfolio

• UFPMPS covers:

• Utilities (energy) and fuels

• Fleet (cars, vans, etc.)

• Print (internal and external solutions)

• Marketing

• Office supplies (stationery, ICT consumables, paper and

envelopes)

58

Framework Agreements (UFPMPS)

59

Energy

Office Supplies (Direct Drawdown)

Managed Print Services (Template Mini-

Competition)

Fuel (Direct

Drawdown)

More Info on OGP Arrangements

60

• OGP List of Current Arrangements and Schedule of Frameworks and Contracts is available www.ogp.gov.ie.

• Logged-in buyers can access this update from the News & Updates section of the website’s homepage.

• Buyers can click on the hyperlinks in the update to find out more detailed information (scope, specification and drawdown mechanism, where known) on each arrangement.

• Every Framework has a user guide