health business services (hbs) health sector collaborative
TRANSCRIPT
Agenda
Item By
Welcome Sharon Hickey
Update on Implementing Government Model
Update on Health Sector Response to Brexit Sean Bresnan
Corporate Procurement Planning - Government Policy &
Approach Jim Deane
OGP Portfolio Updates Portfolio Managers
Open Forum Q&A
Business Relationship Manager Sharon Hickey
CHO7, CHO8, DMHG 28th February2019
Health Business Services (HBS) Health Sector Collaborative Procurement
Planning Forum Meeting
• Welcome
• Business Relationship Managers (BRMs)
• Health Business Services (HBS)
HBS Health Sector Collaborative Procurement Planning Forum Meeting 28th February 2019
HBS Health Sector Collaborative Procurement Planning Forum Meeting 28th February 2019
BRM Mission
To build long term relationships with our Business
Partners and together with HBS Business Units
provide a positive customer experience
Snapshot of HBS
HBS Health Sector Collaborative Procurement Planning Forum Meeting
HBS Health Sector Collaborative Procurement Planning Forum Meeting 28th February 2019
Sharon Hickey Business Relationship Manager
CHO7, CHO8, DMHG Email: [email protected]
Phone: 087 9531964
Thank You
Health Business Services
Health Sector Collaborative Procurement
Planning Forum
Agenda
Item By
Welcome Sharon Hickey
Update on Implementing Government Model
Update on Health Sector Response to Brexit Sean Bresnan
Corporate Procurement Planning - Government Policy &
Approach Jim Deane
OGP Portfolio Updates Portfolio Managers
Open Forum Q&A
Compliance to legal obligations – EU Directives,
Irish Regulations, Irish Law
Compliance to Government Policy – Circulars issued
by Ministers, Public Spending Code, etc.
Compliance to internal corporate controls and
policies
Public Procurement Compliance
Common Policies
Common Systems, Processes and Data Management
Common Governance
OGP
Health
Defence
Education
Local Government
Government Policy
Level of Tendering (which is the fundamental obligation
of transparency under both law and policy) versus
expenditure
Tendering by Central Purchasing Bodies (CPBs) under
centralized model in contrast to tendering by others in
line with model expectations
Focus on top tier of public bodies with material non-pay
expenditure to understand spend and tendering profiles
OGP Board Measurement
.
Brexit
Brexit
Supply Base Assessment Medical Device Assessment
• > 15,000 suppliers
• 5,000 suppliers of Med & Surg
• Not a product base analysis
• Broad indication of exposure
• Analysis based on NDC
• Transport Route
• Notifying Body
• Product range origin
• Holding Indicator
• 161 Suppliers
• 26 categories
• 3 dedicated resources
• Class
• Transport Route
• Notifying Body
• Manufacturing Location
• Alternatives
Approach
Public Procurement Policy
Jim Deane,
Head of Policy, OGP
Health Sector Collaborative Procurement Planning Forum Meeting
Lecture Theatre, Cherry Orchard, Dublin
28 February 2019
Content
21
• Public Procurement Reform
Programme
• Governance Structures
• National Public Procurement Policy
Framework
• Corporate Procurement Plans
22
Procurement Reform Programme - 2014 to present
• Programme commenced in 2013 – part of wider public
service reform agenda with OGP established in
2014
• Shift from decentralised to centralised model of
procurement for 16 categories by OGP, Health,
Local Government, Defence and Education
• Spend more than €12 billion annually on goods,
services and works
• Essential appropriate structures in place to ensure
compliance - important re delivery of €116 billion
National Development Plan
23
Procurement Reform Programme - 2019
Views of Government Ministers and their Departments,
including bodies under the aegis, are being sought on:
• Progress on implementation
• Experience of using central procurement
arrangements
• Are central arrangements meeting requirements
• Steps taken to promote good governance and
eliminate bad practices
• Suggestions for improving and refining the public
procurement model
Review the implementation of the procurement
reform programme
24
Governance Structures
• Oireachtas
• Minister and Minister of State - DPER
• Chief Procurement Officer – OGP
• Interim Procurement Reform Board – DOH &
HBS represented
• Procurement Executive – HBS represented
Procurement is part of overall Governance and
Accountability arrangements
National Public Procurement Policy Framework
25
1. Legislation (Directives, Regulations)
2. Government policy (circulars etc.)
3. Capital Works Management Framework
for Public Works
4. General Procurement Guidelines for
Goods and Services
5. Technical guidelines, template
documentation and information notes
National Public Procurement Policy Framework
26
1. Legislation – EU and National
Rules • EU Procurement Directives
• Above EU thresholds – detailed legal requirements
• Below EU thresholds – national rules apply
• National rules
• €25k to EU threshold – award on basis of evaluation criteria in line with detailed specifications and advertising on etenders
• €5k to €25k – award on basis of responses to specifications issued to at least three suppliers/service providers
• <€5k – award on basis of verbal quotes from competitive suppliers/service providers
National Public Procurement Policy Framework
27
2. Government policy
• Public Spending Code
• Corporate Governance Standard for the Civil Service
• Circulars:
• 01/2016 – re revised arrangements for the procurement of public works contracts
• 6/10 – re Capital Works Management Framework
• Circulars:
• 10/2014 – re assisting
SMEs in public
procurement
• 16/2013 – re use of central
contracts
• 40/2002 – Public
Procurement Guidelines:
revision of existing
procedures for approval
of certain contracts in the
Central Government
sector
• Code of Practice for the Governance of State Bodies
• FOI Code of Practice for Public Bodies 3. Capital Works
Management
Framework
National Public Procurement Policy Framework
28
4. General Procurement Guidelines for
Goods and Services
Key principles
• Procurement transactions and decisions
must in all respects be fair,
equitable and ensure VFM
• Contracting authorities must be able to
justify decisions made and actions taken
• Generally, a competitive process
conducted in an open and
transparent manner delivers best
VFM
29
5. Technical
guidelines,
template
documentation
and information
notes
National Public Procurement Policy Framework
• Procurement planning - integral part of business planning
• Purpose of information note -assist in the preparation of a CPP
• Benchmark current procurement policies and practices and identify future procurement needs
Corporate Procurement Plans
30
31
] ] ]
Corporate Procurement Plans
32
33
] ] ]
Summary
34
Aiming for …
• Better public procurement
• Strategic approach to public procurement
• Better outcomes for the State
• VFM on goods and services
Health Sector Collaborative Procurement Planning Forum Meeting
OGP
28th February 2019
ICT & Office Equipment Portfolio
28th February 2019
Cloud / Infrastructure / Hardware
38
SAN, Servers, NAS &
Converged Infrastructure
Computer Devices - PCs &
Laptops
Computer Devices (Windows Tablet / Hybrid, iOS, Thin Client, Android)
Physical Firewalls
Software
39
Telecoms
40
ICT Professional Services
41
Ad Hoc Resourcing
Bespoke Projects
ICT Support Services
ICT External Technical Support
ICT Portfolio
42
Facilities Management Portfolio
28th February 2019
Cleaning & Janitorial
44
• 5 arrangements available • 2 require mini
competition
• 3 accessible through direct drawdown
Security Services and Records Management
45
• Security Services
• 2 arrangements available • Both require
mini competition
• Records Management Services
• Requires mini competition
Waste Category
46
•3 arrangements available • 2 require mini competition • 1 accessible through direct drawdown
Building Maintenance and Health & Safety
47
• 6 arrangements available • 4 require
mini competition
• 2 accessible through direct drawdown
Catering Services, Goods & Equipment
48
• 9 arrangements available • 2 require
mini competition
• 7 accessible through direct drawdown
Professional Services Portfolio
28th February 2019
The Work We Do: Range of
Relevant Services
ACCOUNTING
AUDIT &
FINANCIAL
SERVICES
BUSINESS
CONSULTANCY &
ADVISORY
SERVICES
OPERATIONAL &
CORPORATE
LEGAL
SERVICES
PROCUREMENT
CONSULTANCY
SERVICES
PROPERTY
& VALUATION
SERVICES
MARKET
RESEARCH &
SURVEYS
SERVICES
STENOGRAPHY
&
TRANSCRIPTION
SERVICES
50
DANGEROUS
GOODS SAFETY
ADVISOR
COMING SOON:
ASBESTOS
SURVEYING
SERVICES
Relevant Frameworks & Contracts
Legal Services to the
Health Service Executive
Operational Framework: 7 Service Providers on Geographical Lots
Corporate Framework: 3 Service Providers, National Service
FRAMEWORK
* New Framework in preparation
Stenography and Transcription Services
4 Service Providers, National Service
FRAMEWORK
Mini Competitions
Legal Services to Tusla
14 Service Providers, 22 Lots by Geographical Area and Practice
Area
CONTRACTS
Legal Services to
Health Information & Quality Authority
4 Service Providers, 2 Lots by
Practice Area
CONTRACT
Business & Management Consulting & Advisory Services for Irish Health
Sector Clients
24 Service Providers, 4 Lots FRAMEWORK
Direct Drawdown < €12k
Mini competitions
* New Framework in preparation
Accounting, Audit & Financial & Economic Services
27 Service Providers, 9 Lots
FRAMEWORK
Direct Drawdown < €5k
Mini Competitions
* New Framework in preparation
51
Relevant Frameworks & Contracts
Market Research & Surveys Consultancy Services
20 Service Providers, 2 Lots
FRAMEWORK
Mini competitions
€25k de Minimis
Procurement Consultancy Services
15 Service Providers, 3 Lots FRAMEWORK
Mini competitions
€25k de Minimis
Property & Valuation Services 29 Service Providers, 9 Lots
FRAMEWORK
Mini Competitions
Dangerous Goods Safety Advisory
2 Lots, 2 suppliers
FRAMEWORK
Direct Drawdown
52
Travel, HR and Managed Services Portfolio
12 Current Arrangements
54
Travel & Transport
• Courier Services
• Travel Management Services
• Managed Carparking Services
Training Services
• Manual Handling & People Movement Training
• Data Protection Officer Training
• Protected Disclosure Training
HR Services
• Executive Search Services
• Workplace Investigation Services
• Protected Disclosure Investigations
Managed Services
• Debt Management Services
• Managed Business Process Outsourcing
• Multi-Language Translation Services
1. Appointment Scheduling Services – Patient List Validation
2. Document Management
3. Debt Management
Illustrations
55
Utilities, Fleet, Plant & Managed Print Services Portfolio
UFPMPS Portfolio
• UFPMPS covers:
• Utilities (energy) and fuels
• Fleet (cars, vans, etc.)
• Print (internal and external solutions)
• Marketing
• Office supplies (stationery, ICT consumables, paper and
envelopes)
58
Framework Agreements (UFPMPS)
59
Energy
Office Supplies (Direct Drawdown)
Managed Print Services (Template Mini-
Competition)
Fuel (Direct
Drawdown)
More Info on OGP Arrangements
60
• OGP List of Current Arrangements and Schedule of Frameworks and Contracts is available www.ogp.gov.ie.
• Logged-in buyers can access this update from the News & Updates section of the website’s homepage.
• Buyers can click on the hyperlinks in the update to find out more detailed information (scope, specification and drawdown mechanism, where known) on each arrangement.
• Every Framework has a user guide