governance structure of aiesec norway

Governance Structure of AIESEC Norway

Session objectives

•For us to have a clear understanding of theformal governance structure of AIESEC Norway•For us to have a clear understanding of theinformal leadership and managementstructure of AIESEC Norway

Taking the steps needed to uniteour leadership

Governance structure of AIESEC Norway as of today

Formal governance StructureNational

Executive Board

Board ofDirectors

MemberCommittee

Local Comittees

Role

National ExecutiveBoard

Board of Directors MemberCommittee

LCPs

Legislative Legal responsible Top Management Middle Management

Advisory MCP: CEO ofAIESEC Norway

CEO of their LCs

Top management oftheir LC

Accountable towards

National ExecutiveBoard

Board of Directors MemberCommittee

LCPs

Members NEB NEB through BoD MC

Legitimacy

National ExecutiveBoard

Board of Directors MemberCommittee

LCPs

LCPs forms NEB Elected by NEB MCP Elected by NEB

Elected by members

Roles and responsibilites

National ExecutiveBoard

Board of Directors MemberCommittee

LCPs

Legislation Oversee AIESEC Norway processes

Direction of AIESEC Norway

Member ofNational ExecutiveBoard

Elect Board ofDirectors

Ensure compliancein LCs

Strategy CEO of their LCs

Elect/select MC Quarterly meetingswith MC

Services to LCs Meet membershipcriteria

Not a strategic role Management ofoperations

Elect/select/fire

National ExecutiveBoard

Board of Directors MemberCommittee

LCPs

Elect (select)/fire MC

Giverecommendationsto NEB and MC

MCP select/fireMCVPs

Select/fire LC VPs

Liability

National ExecutiveBoard

Board of Directors MemberCommittee

LCPs

Organizationalhealth

Financial and legal Financial and legal Performance and compliance criteria

Notes on roles: NEB

• ”Coincidence” that he LCPs are also theNational Executive Board

Notes on roles: BoD

• Idividual and financially liable if a third party is injuried

• Member Committee doesnt report to Board, Board ensure that it is updated due to itsformal liability and purpose.

• Board does not report to LCPs , but to NEB

Notes on roles: MC

• In AIESEC Norway: Organization is dependent on expertise of MC VPs

• MC ensure finance and legal management and risk prevention of the organization as a whole

Notes on roles:LCPs

• Based on strategy, reality and business logic, LCPs can also take part in management and leadership constellations chaired by MC

• LCPs are free to lead their LCs in any directionsnot depending on MC

Member Committee

• In AIESEC Norway: Organization is dependent on expertise of MC VPs

• MC ensure finance and legal management and risk prevention of the organization as a whole

Lack of clarity in reporting line of this organization

Who reports to whom by when?

Reporting line of AIESEC Norway

• MC reports to NEB through Board of Directors

• Board of Directors reports to NEB

• MC VPs reports to MCP

• LCP reports to MC

• LCVPs reports to LCP

Informal reporting line of AIESEC Norway [based on agreements]

• LCVPs reports to MCVPs

• LCPs reports to LC coach

• Any other reporting line that were to be agreed upon

Potential Informal “entities” as part of strategic decision of CEO

Leaders ofAIESEC Norway

Board of Advisors[Not excisting]

FunctionalSubcommittees

Internal Auditor[Not excisting]

“Leaders of AIESEC Norway”(often mistaken as NEB)

• Informal per definition, leadership and management ”team” of AIESEC Norway

• In order for efficient executive impact, shouldconsist of MC and LCPs (expertise, knowledge, perspective and legitimacy)

• Can decide on direction of AIESEC Norway

• Can decide on strategy of AIESEC Norway

• Can recommend motions and mandates to NEB

• MCP chair ”Leaders of AIESEC Norway”

Politics comparison: ParlamentarismNEB-MC-LC

• Regjeringen [Government]: Executive body led by prime minister chosen by the people.

• Prime minister choses his ministers

• Stortinget [Parliament] is the legislative body led by the king

• The executive body is accountable towards the parliament

• The parliament however has transferred rights and power for politics to the government

• In this comparison NEB equals Parliament and MC equalsGovernment.

• For efficient politics, Government has majority of votes in Parliament, which in our example represents alignment and cooperation [Leaders of AIESEC Norway]

Corporation comparison: Eksportfinans

• Top Management: CEO and the Executive Vice Presidents

• Middle Management: Managers of the departments

• Top management reports directly to Board of Directors

• Board of Directors represents the organization as a whole

• Top management and middle management [which are closest to the employees] are in strategy implementation question forming an informal group of leaders to ensure efficient and fast decisionmaking and effective communication.

• In this comparison, MC equals the Top Management, LCPs equalsthe Middle Management, Board of Diretors of Eksportfinans equalsNEB and Top Management+Middle Management equals ”Leaders ofAIESEC Norway”

Comparison to AIESEC Denmark

• Board of Directors [LCPs +MCP] has a legislative role

• National Presidents Meeting [LCPs + MC] who has a informalstrategic role [e.g development of AIESEC Denmark 2015 strategy]. Initiated by MCP, James, CEO of AIESEC in Denmark.

• MC team is top management and is reponsible for:– Direction of organization

– Management of operations

– Services to LCs

For more information: james.pearson@aiesec.dk