from folders to metadata - a short lesson in history
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From Folders to Metadata – a short lesson in history Haniel Croitoru, MSc, PMP, PMI-ACPJUNE 21, 2011
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Haniel Croitoru
• Senior SharePoint consultant with over 15 years of experience
• Worked in public and private sector verticals including healthcare, financial services, utilities, and consulting
• Since 2003 focusing on SharePoint, delivering solutions and contributing as Business Analyst and Trainer
• Masters of Science in Computer Science with a specialty in Computer-Assisted Orthopedic Surgery from Queen’s University and a Master’s Certificate in Project Management from the York Schulich School of Business
• Project Management Professional (PMP) since 2007 and an Agile Certified Practitioner since 2013
Scrum Master, Project Manager, SharePoint Evangelist
From Folders to Metadata – a short lesson in history 6/21/2011
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Agenda
• History of the “File Folder”
• What is Metadata?
• The Result
• Final Thoughts
From Folders to Metadata – a short lesson in history 6/21/2011
Strongbox (the first filing cabinet), ca. 1886
History of the “File Folder”
The graphical (and intuitive) “File Folder”, ca. 1984
From Folders to Metadata – a short lesson in history 6/21/2011
History of the “File Folder”
The “modern” filing cabinet, ca. 1900
From Folders to Metadata – a short lesson in history 6/21/2011
The electronic “File Folder”, ca. 1981
History of the “File Folder”
From Folders to Metadata – a short lesson in history 6/21/2011
History of the “File Folder”
The graphical (and intuitive) “File Folder”, ca. 1984
From Folders to Metadata – a short lesson in history 6/21/2011
History of the “File Folder”
Document Library – (metadata but no folders???), Nov 2011
From Folders to Metadata – a short lesson in history 6/21/2011
What is metadata?
• Data about data
• Traditionally found in the card catalogs of libraries
• Used as far back as 245BC by the Greeks
From Folders to Metadata – a short lesson in history 6/21/2011
The result…
• Using a document library with meta data to filter and sort information
• Folders are used only in specific cases, not as a general case
From Folders to Metadata – a short lesson in history 6/21/2011
final thoughts
Some Final Thoughts…
Moving from folders to document libraries using meta data is a big cultural shift
It is important to educate the users of the benefits of metadata- Search- Views- Taxonomy/folksonomy- …
Governance is critical- Naming Convention- Versioning- …
From Folders to Metadata – a short lesson in history 6/21/2011
Thank You
haniel@vertexpoint.com
ca.linkedin.com/in/hanielcroitoru
@TheSharePointPM
www.thesharepointpm.com
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