fico003 - account payables v 1.3

Business Process Procedure

FICO003 - Accounts Payable-Version 1.3

S. No. Business Process Page

1. Vendor Master Data 2 - 26

2. Vendor Postings 27 - 112

3. Reports 113 - 135

Business Process Procedure No. FICO003 - Accounts Payables - Vendor Master Data- Creation/Change/Display/Changes/Block/DeletionBUSINESS PROCESS: Vendor Master DataDESCRIPTION: Creation /Change/Display/Display Changes /Block/Deletion of Master DataOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts PayableMaster Records FK01 - Create

Business Process Description Overview: For some business requirements like asset purchase, office supplies etc., we need only the accounting vendors. For those Vendors we can create through this transaction.

STEPS:

BUSINESS PROCESS STEPS T- CODE/Path INPUT DATA / SPECIAL INFORMATION

OUTPUT DATA / RESULT

1. Create Vendor Master Data (Accounting)

FK01Enter the Vendor Number and company code. Select the Vendor Account group from Drop down menu(F4)

Press Enter Button

Enter the Vendor Name and Address detailsEnter the Bank key and Bank account

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Select the Recon Account from (F4)

Enter the Payment terms, Payment Method and house bank

Click on SAVE Button

Vendor has been created for company code.

2. Change the Vendor Master FK02Enter the Vendor and Company code

Select the address check box in

Press Enter ButtonUpdate the changes in Address details tab

Click on SAVE button

Changes have been made.

3.Display Vendor Master FK03 Enter the Vendor

and Company code

Select the Address and Payment transactions check box

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Press Enter Button We can view in Display mode

4. Display Changes in Vendor Master

FK04 Enter the Vendor and Company codePress Enter Button

Click on ALL Changes tab

It generated the all changes in Vendor master with dates.

5 Block /Unblock Vendor FK05 Enter the Vendor and Company code

Select the Selected company code check box

Click on SAVE Button.

Changes has been made

6 Deletion of Vendor FK06 Enter the Vendor and Company code

Press Enter Button to Next screenSelect the All areas and Selected Company code Check boxClick on SAVE button

Changes has been made

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Vendor Master Creation (Accounting) FK01:

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Enter the Name and Address details in Address tab:

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Click on SAVE Button:

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Vendor Master Change FK02:

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Update the changes:

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Click on SAVE button:

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Display of Vendor Master FK03:

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Display Changes in Vendor Master FD04:

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Block /Unblock Vendor FK05:

Vendor Deletion FK06:

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Business Process Procedure No. FICO003-Accounts Payables – Master Data- Bank- Creation/Change/Display/Display ChangesBUSINESS PROCESS: Bank Master DataDESCRIPTION: Creating /Change/Display /Display Changes of Master DataOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts PayableMaster Records Bank FI01 - Create

Business Process Description Overview: We can setup the bank details through this transaction.STEPS:No.

1. Create Bank FI01Enter the Bank Country and Bank Key. Enter the Bank Address details and swift codeClick on SAVE button

Bank was created

2. Change BankFI02

Enter the Bank Country and Bank KeyUpdate the required changes like address details etc..Click on SAVE Button Bank was

Changed

3 Display Bank FI03Enter the Bank Country and Bank Key

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Press Enter ButtonWe can view in display mode

4 Display Bank Changes FI04Enter the Bank Country and Bank KeyPress Enter Button

Click on All changes tab

We can view the changes in display mode.

Creation of Bank FI01:

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Click SAVE button:

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Change Bank FI02:

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Display Bank FI03:

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Display Bank Changes FI04:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Enter Vendor InvoiceBUSINESS PROCESS: Vendor Postings

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DESCRIPTION: Enter Vendor InvoiceOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Document Entry FB60 - Invoice

Business Process Description Overview: To create a Vendor invoice when the MM (Materials Management) module has not been used to initiate and fill a Purchase order, with subsequent generation of the Vendor invoice. Ex: Office supplies etc.

STEPS:

BUSINESS PROCESS STEPS T- CODE/Path

INPUT DATA / SPECIAL INFORMATION

1. Enter Vendor Invoice FB60Enter the Vendor and Invoice date. Select the Vendor from drop down menu (F4).

Posting date automatically will appear. We can change the posting date also.Enter the reference field. It is free text field.

Enter the Amount in Amount field.

Payment terms will come by defalutly from vendor master. If we need to change, we can

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change the payment terms.

Enter the GL account and Enter the amount in the Amount in doc. Currency filed.Gl Account as a cost element so we need to enter either cost center or WBS. If expense is related to non-project then enter cost center. If expense is related to project then enter WBS.

If the account is relavant for tax claculation choose the tax code from drop down menu(F4) and enter in the tax code fileld. And select the calculate tax check box.

Click on the simulation button.

Click on the button and post the entry..

Document was posted in company code

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Vendor Invoice (Accounting) FB60:

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Simulation View:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Enter Vendor Credit MemoBUSINESS PROCESS: Vendor PostingsDESCRIPTION: Vendor Credit MemoOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Document Entry FB65 – Credit Memo

Business Process Description Overview: A vendor credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system automatically creates a credit memo. The credit memo posting is similar to other standard document postings within the SAP R/3 system. Once posted, the credit memo is applied against the vendor account balance, and subsequently offsets future payments. STEPS:

1. Enter Vendor Credit Memo FB65 Enter the Vendor and Document date. Select the Vendor from drop down menu (F4).

Posting date automatically will appear. We can change the posting date also.Enter the reference field. It is free text field.

Enter the Amount in Amount field.

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Payment terms will come by defalutly from vendor master. If we need to change, we can change the payment terms.

Enter the GL account and Enter the amount in the Amount in doc. Currency filed.

Gl Account as a cost element so we need to enter either cost center or WBS. If expense is related to non-project then enter cost center. If expense is related to project then enter WBS.

If the account is relavant for tax claculation choose the tax code from drop down menu(F4) and enter in the tax code fileld. And select the calculate tax check box.

Click on the simulation button.

Click on the save button and post the entry.

Document was posted in Company code

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Vendor Credit Memo FB65:

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Simulation view:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Automatic Payment ProgramBUSINESS PROCESS: Vendor PostingsDESCRIPTION: Automatic Payment ProgramOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payable Periodic Processing F110 - Payments

Business Process Description Overview: we can clear the Vendor outgoing payments and we can specify rules according to which the open items to be paid are selected and grouped for payment. We can determine the payee(s) and determine rules that are used to select a payment method, and that are used to select a bank and a Bank account for the payment.

STEPS:

1. Automatic Payment Program F-110 Enter the Running date of Program and Enter the Identification code for program. This filed is free text filed for Identification purpose.

Click on the parameters tab .

Enter the Company code , Payment method and next

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payment run date.

Enter the Vendor account (Multiple range option also avialble)

Click on Save button and Press enter untill Parameters have been entered.

Click on proposal tab and select start immediately check box.

Press Enter untill Payment Proposal has been created.

Select Edit Proposal tab, if you have any changes need to do particular vendor payment method or payment bank.

Click on Payment run tab and select start immediately check box.

Payment Document was posted in company code

Select the Printout/ data meduim tab and enter variant name aganist ZRFFOUS_C field and Select the Save button.

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Click on Print out and selct the start immediately button and give variant name. Print job will be generate.

SP02 Go to spool request transaction and execute spool output form.

Check will be print

Automatic Payment Program F-110:

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Click on tab:

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Click on tab:

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Click on display proposal tab:

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Click on Payment Run tab:

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Select the Printout/data medium tab:

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Click on schedule print (F6):

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Go to SP02 Spool request to execute job:

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EFT Payment Method process:

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Automatic Payment Program F-110:

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Click on tab:

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Click on display proposal tab:

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Click on Payment Run tab:

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Select the Printout/data medium tab enter the variant and SAVE:

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Click on schedule print (F6):

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Go to SP02 Spool request to execute job:

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Payment Summary Output:

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Payment Advice Output:

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DME Sheet Output:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Down Payment postingBUSINESS PROCESS: Vendor PostingsDESCRIPTION: Down Payment PostingOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Document Entry Down Payment F-48 - Down Payment

Business Process Description Overview: Creating a down payment is simply a noted credit entry against the vendor. Note that when the vendor invoice is eventually posted you should use the Clear Vendor Down Payment transaction (f-54) to ensure that the invoice credit will offset the proper down payment debit and the result will be cleared without the risk of double payment. To post a down payment made, you supply all the necessary data including the vendor's account number, the bank account number, the special G/L indicator, and the amount.

STEPS:

1. Post Down payment F-48Enter the Document date and Company code.Enter the Docment Header text.Enter the Vendor account .Select the Relevent Spl. Gl indicator from (F4)Enter the Bank outgoing clearing

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Gl account and Amount.

Press Enter Button and Enter the Amount

Click on Overview Button (Shift+F2)

Click on Save Button (Ctrl+S)

Document was posted in company code.

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Post Down payment F-48:

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Click on Overview Button:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Clear Down PaymentBUSINESS PROCESS: Vendor PostingsDESCRIPTION: Clear Down paymentOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Document Entry Down Payment F-54 - Clearing Business Process Description Overview: You can clear the down payment with the closing invoice by either:Transferring the down payment to the payables account and taking account of this transfer when posting the payment, orDirectly clearing the down payment with the invoice when the outgoing payment is made .You can carry out both procedures manually or automatically using the accounts payable payment program.

STEPS:

1. Post outgoing payment F-54Enter the Document date and company code.Enter the Docment Header text.Enter the Vendor account .

Enter the Relevant Invoice number, If you know and Text

Click on the

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Process down item button(Shift+F4)

Enter the Amount in Transfer posting tab

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Clearing Down Payment F-54:

Click on :

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Post outgoing paymentsBUSINESS PROCESS: Vendor Postings

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DESCRIPTION: Post Out going PaymentsOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Document Entry Outgoing Payment F-53 - Post Business Process Description Overview: Manual payment on an existing vendor invoice. This is a posting for those checks that are created manually (outside the SAP R/3 system, perhaps typed or hand-written). A check will not be generated in R/3 but the vendor and cash accounts will be updated appropriately.

STEPS:

1. Post outgoing payment F-53Enter the Document date and company code.Enter the Clearing text and reference field.Enter the Bank outgoing clearing Gl account and Amount.

Enter the Vendor account under open item selction tab

Click on the

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Process open item button(Shift+F4)

Selct the respective item and click on the

Overview Button (Shift+F2)

Post Outgoing payment F-53:

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Click on Process Open item Button:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Clear VendorBUSINESS PROCESS: Vendor PostingsDESCRIPTION: Clear VendorOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Account F-44 - Clear

Business Process Description Overview: We can use this function to clear debits and credits that balance to zero (for example, invoices and payments that have already been entered into the Vendor account).

STEPS:

1. Clear Vendor F-44 Enter the Vendor and company codeClick on

Process Open item tabSelect the Debit and credit open items

Click on SAVE button

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Clear Vendor F-44:

Click Process open items tab and select open items to clear:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Display/Edit Payment ProposalBUSINESS PROCESS: Vendor PostingsDESCRIPTION: Display/Edit Payment ProposalOWNER: Sireesha Nandipati

Path: FBZ0 – Display/Edit Payment Proposal

Business Process Description Overview: The payment proposal list allows you to execute a test run of your payments. You will be able to see which items are planned to be paid, and which are blocked for payment. From this listing, you can then block items that were originally planned to be paid and unblock items that were originally blocked. When you execute the payment program it will use this proposal as its basis.

STEPS:

1. Display/Edit Payment Proposal FBZ0 Enter the Run date and Identification keyEnter paying company code and sending company code

Click on Edit Proposal check box

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Press Enter Button to Next screen

Select the line item and double click and select the Payment Block check box.

Update the changes in the line item.

Click on SAVE button.

Changes have been saved.

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Display/Edit Payment proposal FBZ0:

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Business Process Procedure No. FICO003-Accounts Payables - Vendor Postings- Print Check for Payment Document

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Print Check for Payment documentOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Document More Functions FBZ5 - Print Payment Forms

Business Process Description Overview: We can use this function to manually print the check forms.

STEPS:

1. Print Check for Payment document

FBZ5 Enter the Document number ,company code and Fiscal year. Enter the payment method and printer for formsPress Print button

Select the the Old Check or New Check option from Pop window.

Print Job was genarated.

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Print Check for Payment document FBZ5:

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Check Print Output:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings- Display Check Information

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Display Check InformationOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Environment Check Information Display FCH1 - For Check

Business Process Description Overview: This transaction allows you to display more detailed check information via the check number. From the check information display, you can request details on the check recipient and the check issuer as well as branch to display of the corresponding payment and invoice documents.

STEPS:

1. Display Check Information FCH1 Enter Paying company code Enter the Check house bank and account id ,check numberPress Enter Button We can view

Check information and document in display mode.

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Display Check InformationFCH1:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings- Void Checks

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Void Check InformationOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Environment Check Information Display FCH3 – Void Checks

Business Process Description Overview: The checks can be voided both before and after they have been printed. The transaction shows you how to void blank checks before posting a payment. One of the check forms was accidentally damaged before being used by SAP system for payment. You need to void this check. We can use this function to create the unused checks with voided reasons ex: destroyed, stolen and print incorrectly.

STEPS:

1. Void Check Information FCH3 Enter Paying company code and House bank,account IdEnter check number and selct the void reason from (F4)Click on Void tab Checks have

been voided.

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Void Checks FCH3:

Click on Void tab:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings- Renumber Checks

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Renumber checkOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Environment Check Information Change FCH4 - Renumber

Business Process Description Overview: We can use this function to renumber checks. Ex: If check Print incorrectly.

STEPS:

1. Renumber Checks FCH4 Enter Paying company code and House bank,account IdEnter the check numbers and select the void reason and click renumber check icon

Renumbered fron check to check

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Renumber checks FCH4:

Click on Renumber checks:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings - Reprint Check Information

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Reprint Check InformationOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Environment Check Information Change FCH7 - Reprint Check

Business Process Description Overview: We can use this function to Reprint the check with new number. old number checks are voided, then we can use this transaction and reprint with new number.

STEPS:

BUSINESS PROCESS STEPS

T- CODE/Path INPUT DATA / SPECIAL INFORMATION

1. Reprint Check Information

FCH7 Enter the Paying company code and house bank and account id Enter the voided check number with void reasonEnter the check lot number and Print formClick on Reprint tab in Menu- Check -Reprint

Check voided reprint new check

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Reprints check FCH7:

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Click on Reprint:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings – Reverse Check payment

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Reverse Check PaymentOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Environment Check Information Void FCH8 - Cancel Payment

Business Process Description Overview: We can use this function to cancel the Check payment and we can post reverse entry through this transaction.

STEPS:

1. Cancel Payment FCH8 Enter the Paying company code and house bank and account id Enter the cancel check number with void reason

Enter the reversal reason and posting period

Click on Cancel payment tab

Cancel payment caheck was posted and reversal document

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posted.Cancel payment FCH8:

Click on Cancel payment tab:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings –Check Lots

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Create Check lotOWNER: Sireesha Nandipati

Path: SPRO Financial Accounting Accounts Receivable and Accounts Payable Business transactions Automatic Outgoing Payments Payment media Check Management Define Number Ranges for Checks

Business Process Description Overview: Check lot can be used for Payables. The check lot determines the check number that is used on payments.We can use this function to create check lots with sequential or non-sequential.

STEPS:

1. Check lot Creation FCHI Enter the Paying company code and house bank and account id Click on Change button

Select create button and enter lot number and short informationEnter Check number from to to number

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Click on SAVE buttonCheck numbers have been saved

Create Check lots FCHI:

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Business Process Procedure No. FICO003- Accounts Payables - Vendor Postings –Check Register

BUSINESS PROCESS: Vendor PostingsDESCRIPTION: Check RegisterOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Environment Check Information Display FCHN - Check Register

Business Process Description Overview: This program creates a list of all check information (pre numbered checks and manual checks) belonging to a paying company code, providing this is sufficient to fulfill the specified selection criteria. The list is sorted according to payment method and check number. Checks voided manually appear at the beginning and checks issued manually at the end of the list.

STEPS:

1. Check lot Creation FCHI Enter the Paying company code and house bank and account id Enter the Bank account and bank key in

General selection tabClick on Execute button

We can view the all the checks information

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Check Register FCHN:

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Click on Execute Button:

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Business Process Procedure No. FICO003 - Accounts Payables - Reports- Vendor Balances in Local CurrencyBUSINESS PROCESS: Reports

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DESCRIPTION: Vendor Balances in local CurrencyOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Information System Vendor Balances S_ALR_87012082 - Vendor Balances in Local Currency.

Business Process Description Overview: This report will give out of Vendor balances in local currency.

STEPS:

1. Vendor Balances in Local currency

S_ALR_87012082 Enter the Vendor Account and Company code.

Enter the Fiscal year and Reporting periods.

Select the Execute Button (F8)

Report will be genarated.

S_ALR_87012082 Vendor Account Balances in Local currency Report:

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Business Process Procedure No. FICO003-Accounts Payables - Reports- List of Vendor Line itemsBUSINESS PROCESS: ReportsDESCRIPTION: List of Vendor Line itemsOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Payables Account FBL1N - Display/Change Line Items

Business Process Description Overview: This report will give out put of Vendor line items wise.

STEPS:

1. List of Vendor Line items FBL1N Enter the Vendor Account and Company code.

Select the all item radio button and enter the key date .

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FBL1N - List of Vendor Line Items:

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Business Process Procedure No. FICO003 - Accounts Payables – Reports – Due Date Analysis for Open ItemsBUSINESS PROCESS: ReportsDESCRIPTION: Due date analysis for open itemsOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Receivable Information System Vendors: Items S_ALR_87012078 - Due Date Analysis for Open Items

Business Process Description Overview: This report will give out put of due date analysis for Vendor line items wise.

STEPS:

1. Due Date Analysis for Open Items S_ALR_87012078 Enter the Vendor Account and Company code.

Enter Fisacl year and the key date for open items.

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S_ALR_87012078 – Due date Analysis for Vendor Open Items:

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Click on Execute button (F8):

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Click on Call up report and click on line items :

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Business Process Procedure No. FICO003 - Accounts Payables – Reports – Vendor Payment history with OI sorted listBUSINESS PROCESS: ReportsDESCRIPTION: Vendor Payment History with OI sorted listOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Receivable Information System Vendors: Items S_ALR_87012085 - Vendor Payment History with OI Sorted List

Business Process Description Overview: This report will give out put of Vendor payment history with Open items sorted list

STEPS:

1. Vendor Payment History with OI sorted list

S_ALR_87012085 Enter the Vendor Account and Company code.Enter the Fiscal year and open item key date

Click on Execute Button

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Vendor Payment history with OI sorted list S_ALR_87012085:

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Business Process Procedure No. FICO003 - Accounts Payables – Reports – List of Cleared Vendor items BUSINESS PROCESS: ReportsDESCRIPTION: List of cleared vendor itemsOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Receivable Information System Vendors: Items S_ALR_87012104 - List of Cleared Vendor Items for Printing

Business Process Description Overview: This report will give out put of all cleared items of vendor.

STEPS:

1. List of Cleared items of vendor S_ALR_87012104 Enter the Vendor Account and Company code.Select the cleared item radio button

Click on Execute Button

List of Cleared items of vendor S_ALR_87012104:

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Click on Execute button F8:

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Business Process Procedure No. FICO003 - Accounts Payables – Reports – List of Down Payments open on Key dateBUSINESS PROCESS: ReportsDESCRIPTION: Due date analysis for Down payment open itemsOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Receivable Information System Vendors: Items S_ALR_87012105 - List of Down Payments Open on Key Date - Vendors

Business Process Description Overview: This report will give out put of due date analysis for Vendor down payments document wise.

STEPS:

1. Due Date Analysis for Open Items S_ALR_87012078 Enter the Company code.

Enter Fisacl year and the key date for open items.

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List of Down payment open items key date S_ALR_87012105:

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Business Process Procedure No. FICO003 - Accounts Payables – Reports – Payment listBUSINESS PROCESS: ReportsDESCRIPTION: Payment listOWNER: Sireesha Nandipati

Path: SAP Menu Accounting Financial Accounting Accounts Receivable Information System Reports for Accounts Payable Accounting Payment Transactions S_P99_41000099 - Payment List

Business Process Description Overview: This report will give out put of Payment list (include all payment methods) for Vendor payment document wise.

STEPS:

1. Payment List S_P99_41000099 Enter Program run date and Identification feature Enter Paying Company code and Sending company code.

Enter the Payment Methods C & E under selection tab

Select the Report will be genarated.

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Execute Button (F8)

Payment List S_P99_41000099:

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Enter the Payment methods:

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fico003 - account payables v 1.3

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