erm on a shoestring dalene hawthorne, emporia state university, dhawthor@emporia

7th Annual E-resource Workshop "Black Cats & Broken Links: Dispelling E-

resource Superstitions" July 20, 2007

Mitchell Memorial Library, Mississippi State

University ERM on a Shoestring

Dalene Hawthorne, Emporia State University, dhawthor@emporia.edu

Jennifer Watson, University of Tennessee Health Science Center, jenniferwatson@tennessee.edu

University of Tennessee Health Science Center

Three tools to manage e-resources

• Filemaker Pro

• Blackboard

• EMS (MySQL)

ERM at Emporia State University

Dalene HawthorneHead of Systems & Technical Services

Background

• ESU has not purchased an ERM system

• Weren’t registering e-journals

• Weren’t tracking licenses very well

• Were relying on Serials Solutions

• Open positions created workload problems

New Direction• Hired Head of Systems and Technical

Services• Assigned responsibility for e-resources &

tracking licenses, using DLF’s ERMI workflow document

Tool Selection: Registration

• Subscribed to EBSCOhost Electronic Journals Service Enhanced version

–Registration tracker–End User Access Notes– Journal lists–Admin Alerts

• Student registers and monitors e-journals

Tool Selection: Licenses• Tracking down license agreements• Create suppressed brief bib

records in the catalog– Using DLF Data Element Dictionary– Scanning licenses– Creating e-reserves course with

password

Tool Selection: Usage Statistics

• Still not collecting usage statistics regularly

• Planning to hire Serials and Electronic Resources Librarian

Tool Selection: Invoices

• Using Millennium Acquisitions to record payment of invoices

Thank You!Dalene Hawthorne,

Emporia State University, dhawthor@emporia.edu

Jennifer Watson, University of Tennessee Health Science Center,

jenniferwatson@tennessee.edu