document management strategies

DOCUMENT MANAGEMENT

STRATEGY

Drive Savings With A

Everyday we create2,500,000,000,000,000,000

2.5 Quintillion bytes of Data

90%OF THE

WORLD'S DATA

HAS BEEN

CREATED

IN THE

LAST 2 YEARS

ALONE. Much of

which is still in

paper form!

Over 1/2 of companies

surveyed believe the

biggest single

productivity improvement

would be to

remove paper from

their workflow

where applicable.

The average

American office

worker uses

10,000

sheets of copy

paper every

year.

The average

American office

worker makes

19

copies of each

paper document.

A typical

employee

spends 30-40%

of their time

looking for

information

locked in email

or filing

cabinets.

These

offices

spend up to

$120

searching

for every

misfiled

paper

document.

Paper accounts for up to

71.6 million tons of waste per year

Each year, the world produces

more than 300 million tons of

paper

provides customized solutions to capture

documents in electronic format and store

them on a network or cloud for instant

access for your employees. You’ll know

who accessed the files and made any

changes.

ENTERPRISE CONTENT MANAGEMENT (ECM)

BENEFITSNUMEROUS

FOR YOUR BUSINESS

Easily capture and convert paper-based

information into digital files that can be

efficiently stored, transmitted and

formatted.

EASY DOCUMENT DIGITAL CONVERSION

If your office is like most other offices,

then the thought of clearing out the

clutter and paper overload is probably a

daunting task.

REDUCING PAPER

Your employees can quickly access data

when they need it from a PC or mobile

device, no matter where they are.

DOCUMENT ACCESS

Reduce the valuable time you and your

employees spend searching for and

recreating lost documents.

FINDING DOCUMENTS EASIER

When it comes to confidentiality of

information, there is no room for error or

risk of compromising documents.

BETTER DATA SECURITY

If you are trying to reduce the

paper consumption in your

offices, then you should start

by addressing specific areas

where most of the paper is

being used.

GOING GREEN

Easily comply with government

regulations such as HIPAA, HITEC and

FERPA, reducing non-compliance fears.

REGULATORY COMPLIANCE ASSISTANCE

The elimination of paper volume

eliminates the need for all of the

unwanted issues related to expensive

remote document storage.

NO OFF-SITE STORAGE NEEDS

Do you have too many versions of critical

documents? Tired of wasting time when

you should be collaborating efficiently?

EASIER DOCUMENT VERSIONINDENTIFICATION

Control Content & Communications with

Ease. Call us today or visit HilliardOS.com

ENTERPRISE CONTENT MANAGEMENTMAY BE FOR YOU!

(866) 976­2679