cracking the code of managing the chaos of everyday project management
Post on 13-Jul-2015
417 Views
Preview:
TRANSCRIPT
Cracking the Code of
Managing The Chaos Of
Everyday Project Management
Speaker:Cole OrndorffAEC Practice DirectorFishbowl Solutions
www.fishbowlsolutions.com
Agenda
+ Fishbowl Solutions Overview
+ Why are we here today?
+ Enterprise Information Portal for Project Management
+ Demonstration
+ Summary
+ Oracle WebCenter Overview
+ Next Steps Offer
+ Questions and Contact Info
www.fishbowlsolutions.com
About the Speaker
+ Industry Director of Architecture,
Engineering and Construction at
Fishbowl Solutions
+ 10+ years of experience in the
Engineering and Construction industry
+ Former Advisory Board Member of
Oracle’s Engineering & Construction
Strategy Council
+ Former CIO, Mortenson Construction
Co le Orndor f f
AEC Prac t i ce D i rec to r
F i shbowl So lu t i ons
www.fishbowlsolutions.com
About Fishbowl Solutions
Experience+ Over 700 projects since founding in 1999+ Oracle “Gold” Partner+ Oracle “Public Sector Pillar Partner”
Expertise + Enterprise Content Management+ Enterprise Portals+ Business Process Automation
Customer Successes+ Across verticals
Award Winning+ Forrester Groundswell Award - Mobile App+ Oracle Excellence Award+ ECM Architect of the Year+ Best Places to Work
www.fishbowlsolutions.com
Business Solutions We Deliver
Accounts Payable Automation
Jumpstart services for invoice capture, intelligent recognition, workflow and
integrations with E-Business Suite, PeopleSoft and JD Edwards
Enterprise Search across Business Systems
Jumpstart services and software leveraging the Google Search Appliance
Enterprise Information Strategy
Consulting services for discovery and go-forward recommendations on content
repositories, integrations, delivery channels, and business process flow
User Experience Design and Development
Responsive and adaptive design for desktop and mobile
Self-Service Portals
Jumpstart services and software for Employee Intranets, Partner Extranets and
Global Customer Portals
www.fishbowlsolutions.com
Why are we here today?
Address the Needs of Project-Centric Organizations
+ Multiple tools with separate
logins, unique look and feel,
and no mobility
+ Documents, Diagrams,
Spreadsheets in various
systems
+ No automation between
systems to enforce project
management “processes”
According to Psychology Today, the average employee can lose up to 40% of their
productivity switching from task to task.
www.psychologytoday.com/blog/brain-wise/201209/the-true-cost-multi-tasking
www.fishbowlsolutions.com
The Solution
+ Single– Screen to access all key
systems
– Repository for control of all
project assets (documents,
diagrams, etc.)
– Login to access all systems
– Unified process management
+ Mobile access to all systems
and assetsHome page of ProjectConnect, which Orndorff helped deliver
while at Mortenson Construction.
www.fishbowlsolutions.com
A Portal View into Business Applications
Information Hub
WebCenter Portal
Proposals
Project Documents
Quality
FinancialsSchedule
Estimates
Safety
www.fishbowlsolutions.com
Customer Success:
Mortenson Construction
Project Connect Benefits:
+ One system for secure content storage,
collaboration, and sharing
+ Standards-based architecture easily
integrates across applications
+ Streamlined and enhanced client interaction
Customer Profile:
+ Location: Minneapolis, MN
+ Employees: 2,100
+ Revenue: US $2.5 billion
+ Notable projects:– Walt Disney Concert Hall in Los Angeles
– Union Depot – St. Paul, MN
– Mercedes-Benz Arena in Shanghai
– Denver Art Museum
– Pegula Ice Arena – Penn State University
Business Problems:
+ No business hub for all the content needed
for project teams
+ Inability to infuse advanced design
techniques into a shared workspace
+ Difficulty absorbing feedback quickly to
make necessary changes
August 2013
www.fishbowlsolutions.com
The IP GAP
Cracking the Code of Managing The Chaos Of Everyday
Project Management
www.fishbowlsolutions.com
The Project Management Reality:
Limited IP Reuse and Collaboration
Engineering / Project
Development / Design
Manufacturing / Production
/ Construction
Aftermarket Sales & Service /
Digital Handoff
1
5
Operations / Maintenance /
Project Management
4
3
2
Client Management
The IP
GAP
• Information locked in department
silos and folder structures
• Siloed nature of information
prevents information flow
• Lack of visibility across key
constituents and stakeholders
• Inability to capitalize on existing
information assets throughout
enterprise
• Silver tsunami – key knowledge
leaders are retiring
• Younger generations work
differently
The Problem
www.fishbowlsolutions.com
Potential Result: Cost Overruns
+ 85% of projects go over budget+ Transportation
– 258 megaprojects in 20 countries• 9 out 10 cost overruns• 28% higher
+ Power Dam projects – 65 countries
• 90% higher
+ IT Projects– 27% higher
Source: Oxford University
www.fishbowlsolutions.com
Modern Day Budget Busting Projects
Source: https://podio.com/site/budget-busters
• Original Budget: $95,574,000
• Final Cost: $306,000,000
• % Over Budget: 220%
• Years Past Deadline: 0
• Original Budget: $36,750,000,000
• Final Cost: $105,000,000,000
• % Over Budget: 186%
• Years Past Deadline: 6
• Original Budget: $4,486,944,000
• Final Cost: $16,396,041,200
• % Over Budget: 265%
• Years Past Deadline: 0
www.fishbowlsolutions.com
Even the Best Laid Plans…
1. Initiate 2. Plan 3. Execute4. Monitor & Control
5. Close
• Define
preliminary
schedule,
estimate cost
and risk
• Develop project
charter
• Plan resources
• Define detailed
project
schedule,
estimate cost
and risk
• Develop project
management
plan
• Secure
resources
• Conduct kick-off
• Perform project
work
• Manage scope
• Manage
schedule
• Manage costs
• Manage risks
• Manage
stakeholders
and project
team
• Perform
administrative
closure
• Release project
resources
• Siloed and
disconnected
data sources
• Delayed process
insight and
communication
• Delayed digital
hand off
• Limited IP Reuse
• Difficulty
differentiating
your firm
www.fishbowlsolutions.com
The Solution: Enterprise Content Management and
Collaboration
Engineering / Project
Development / Design
Manufacturing / Production
/ Construction
Aftermarket Sales & Service /
Digital Handoff
1
5
Operations / Maintenance /
Project Management
4
3
2
Account Management
• Content Management –
Single, secure storage location
• Enterprise Portal –
Aggregate data and insights
from multiple sources
• Business Process
Management –
Route content to project
constituents for review
• Subscription Notifications –
Proactively track and manage
project content
• Enterprise Search –
Find and share relevant content
regardless of storage location
Solution Components
Secure
Sharing &
Collaboration
www.fishbowlsolutions.com
Enterprise Information Portal for
Project Management
Cracking the Code of Managing The Chaos Of Everyday Project
Management
www.fishbowlsolutions.com
Enterprise Information Portal for Project Management:
Overview
Single, Secure Location for Project Information• Access status reports, schedules, safety plans, etc.
• Revisioning ensures content accuracy
Aggregate Data from Multiple Sources • Single view of content from critical systems
Mobile-Ready • Utilize the portal on smartphones and tablets both on-line
and off-line
Easy and Intuitive • Intuitively access content from a single page
• Personalized experiences and in-context contribution
www.fishbowlsolutions.com
Bringing Together Enterprise Application Data
and Assets
JSP
JSR-286
REST API
Oracle BPM/SOA
Oracle ADF
www.fishbowlsolutions.com
A Solution for Key Project Stakeholders
CIO
COO
Customer Project Executive
Procurement
Executive
www.fishbowlsolutions.com
COOIncrease Workforce Effectiveness
Business Problem• How do I make my workforce more effective?
Solution• Leverage IP reuse by providing access to project assets from a single source of truth
coupled with intuitive methods to access and share content.
Drag and Drop Documents to the PortalPersonalized Content
www.fishbowlsolutions.com
CIO
Reduce IT Costs
Business Problem• How do I create a single source of truth across multiple content repositories associated
with project-based information tools.
Solution• Utilize a single solution that incorporates content, collaboration, and standards-based
integrations with ERP, project scheduling and other systems
Traditional Content Management
• Primavera
• E-Business Suite
• Siebel
• PeopleSoft
• SharePoint/WebCenter Portal
• Application Dashboards
• Intranets/Extranets
• Other Applications (e.g. .Net, PHP)
Enterprise Applications Custom Applications
• Content & Records Management
• Capture and Imaging
• Content-Driven Workflows
• Microsoft Office Integration
WebCenter Content
• JD Edwards
• Documaker
• Fusion Apps
www.fishbowlsolutions.com
Customer
Gain Project Insight Regardless of Time, Space or Device
Business Problem• How do I access critical project information anytime from anywhere?
Solution• Provide clients with easy access to relevant project-based information through a mobile-
ready, personalized portal.
www.fishbowlsolutions.com
Project Executive
Grow Revenues while Improving Project Quality and Safety
Business Problem• How do I differentiate my company while increasing overall project quality and safety
through knowledge sharing?
Solution• Intuitive portal requires almost no training and enhances info sharing through real-time
collaboration.
Quick access to
relevant content
through links and
search
Collaborate with
others inside the
Portal
www.fishbowlsolutions.com
Procurement Executive
Provide an Enterprise View to Procurement
Business Problem• How can I get an enterprise view of the overall company procurement process to prevent
delayed projects and higher material cost?
Solution• Dashboards on the portal featuring event-triggered notifications as well as view into
company-wide contracts/prices from vendors.
Role and group-
based notifications
Dashboards for
key metrics
www.fishbowlsolutions.com
Demonstration
Cracking the Code of Managing The Chaos Of Everyday
Project Management
www.fishbowlsolutions.com
Demonstration: What You Will See
+ Project Executive– Portfolio dashboard
– In-context collaboration
– Alerts
– Creating a new project
+ What you won’t see…– Switching between
many applications
– Creating new projects
from scratch
www.fishbowlsolutions.com
Value-Add Benefits Summary
Enhance Margins
Standardize on one system of recordReduce Corporate Risks and IT Costs
Increase workforce effectiveness by transforming project data into actionable insightsWork Smarter
Enhance project margins through IP reuse and real-time collaboration.
Improve project quality and safety by providing remote access to a single source of truth
Improve Project Safety & Quality
www.fishbowlsolutions.com
Oracle WebCenter Overview
Cracking the Code of Managing The Chaos Of Everyday
Project Management
www.fishbowlsolutions.com
Oracle WebCenter
Connecting People, Processes and Information
www.fishbowlsolutions.com
Oracle WebCenter ContentUnified and Integrated Content Management
High Values Features and ServicesNotes / Domino
3rd Party
File Systems
Business
Intelligence
Identity Mgmt
Application
Grid
SOA, BPM, JDev
Oracle DatabaseSecureFiles, AuditVault,
Database Vault, RAC
3rd PartyDatabase, File System
Core Content Services
FUSION
MIDDLE
WARE
A
D
A
P
T
E
R
S
ArchivingCapture Web Content Imaging
Digital Assets Document Rights Records
Oracle Enterprise Content Management
Portal
ConnectorsOOTB
Web AppsMobile
Delivery
Desktop &
Office
Integrations
Application
Connectors
www.fishbowlsolutions.com
A Portal View into Business Applications
Information Hub
WebCenter Portal
Proposals
Project Documents
Quality
FinancialsSchedule
Estimates
Safety
www.fishbowlsolutions.com
WebCenter as the Foundation for Enterprise
Project Management
Lead to Contract
Knowledge EnterpriseSingle Version of ‘Big Data’ Deeper ‘unanticipated’ Insight
Win More Work Deliver Better Projects
Be more Informed
Improved Client Experience
Project & Construction
ExecutionDigital Handover
The Social EnterpriseConnect & Collaborate
The Digital ProjectProject Information
Management
Improved Bidding Automate O&M Details
www.fishbowlsolutions.com
Next Steps: FREE Executive Assessment
+ Executive, 1 on 1 Discussion– Summary of systems in place today
– Review process to access project-related information
– Discuss overall business challenges
– Understand your strengths, limitations and risks around making systems and knowledge more accessible
+ 1 Page, High-Level Recommendations – Actionable, objective recommendations based on industry
best practices, customer successes, and user insight
Contact Cole Directly!
952-465-3454
corndorff@fishbowlsolutions.com
www.fishbowlsolutions.com
Questions?
www.fishbowlsolutions.com
twitter: @FishbowlE20
facebook: facebook.com/fishbowlsolutions
linkedIn: join our WebCenter Content & WebCenter Portal groups
web: fishbowlsolutions.com email: info@fishbowlsolutions.com
phone: +1.952.465.3400 blog: cfour.fishbowlsolutions.com
Contact Us to Learn More
top related