cracking the code of managing the chaos of everyday project management

Cracking the Code of

Managing The Chaos Of

Everyday Project Management

Speaker:Cole OrndorffAEC Practice DirectorFishbowl Solutions

www.fishbowlsolutions.com

Agenda

+ Fishbowl Solutions Overview

+ Why are we here today?

+ Enterprise Information Portal for Project Management

+ Demonstration

+ Summary

+ Oracle WebCenter Overview

+ Next Steps Offer

+ Questions and Contact Info


About the Speaker

+ Industry Director of Architecture,

Engineering and Construction at

Fishbowl Solutions

+ 10+ years of experience in the

Engineering and Construction industry

+ Former Advisory Board Member of

Oracle’s Engineering & Construction

Strategy Council

+ Former CIO, Mortenson Construction

Co le Orndor f f

AEC Prac t i ce D i rec to r

F i shbowl So lu t i ons


About Fishbowl Solutions

Experience+ Over 700 projects since founding in 1999+ Oracle “Gold” Partner+ Oracle “Public Sector Pillar Partner”

Expertise + Enterprise Content Management+ Enterprise Portals+ Business Process Automation

Customer Successes+ Across verticals

Award Winning+ Forrester Groundswell Award - Mobile App+ Oracle Excellence Award+ ECM Architect of the Year+ Best Places to Work


Business Solutions We Deliver

Accounts Payable Automation

Jumpstart services for invoice capture, intelligent recognition, workflow and

integrations with E-Business Suite, PeopleSoft and JD Edwards

Enterprise Search across Business Systems

Jumpstart services and software leveraging the Google Search Appliance

Enterprise Information Strategy

Consulting services for discovery and go-forward recommendations on content

repositories, integrations, delivery channels, and business process flow

User Experience Design and Development

Responsive and adaptive design for desktop and mobile

Self-Service Portals

Jumpstart services and software for Employee Intranets, Partner Extranets and

Global Customer Portals


Why are we here today?

Address the Needs of Project-Centric Organizations

+ Multiple tools with separate

logins, unique look and feel,

and no mobility

+ Documents, Diagrams,

Spreadsheets in various

systems

+ No automation between

systems to enforce project

management “processes”

According to Psychology Today, the average employee can lose up to 40% of their

productivity switching from task to task.

www.psychologytoday.com/blog/brain-wise/201209/the-true-cost-multi-tasking

http://www.psychologytoday.com/blog/brain-wise/201209/the-true-cost-multi-tasking


The Solution

+ Single– Screen to access all key

systems

– Repository for control of all

project assets (documents,

diagrams, etc.)

– Login to access all systems

– Unified process management

+ Mobile access to all systems

and assetsHome page of ProjectConnect, which Orndorff helped deliver

while at Mortenson Construction.


A Portal View into Business Applications

Information Hub

WebCenter Portal

Proposals

Project Documents

Quality

FinancialsSchedule

Estimates

Safety


Customer Success:

Mortenson Construction

Project Connect Benefits:

+ One system for secure content storage,

collaboration, and sharing

+ Standards-based architecture easily

integrates across applications

+ Streamlined and enhanced client interaction

Customer Profile:

+ Location: Minneapolis, MN

+ Employees: 2,100

+ Revenue: US $2.5 billion

+ Notable projects:– Walt Disney Concert Hall in Los Angeles

– Union Depot – St. Paul, MN

– Mercedes-Benz Arena in Shanghai

– Denver Art Museum

– Pegula Ice Arena – Penn State University

Business Problems:

+ No business hub for all the content needed

for project teams

+ Inability to infuse advanced design

techniques into a shared workspace

+ Difficulty absorbing feedback quickly to

make necessary changes

August 2013


The IP GAP

Cracking the Code of Managing The Chaos Of Everyday

Project Management


The Project Management Reality:

Limited IP Reuse and Collaboration

Engineering / Project

Development / Design

Manufacturing / Production

/ Construction

Aftermarket Sales & Service /

Digital Handoff

1

5

Operations / Maintenance /

Project Management

4

3

2

Client Management

The IP

GAP

• Information locked in department

silos and folder structures

• Siloed nature of information

prevents information flow

• Lack of visibility across key

constituents and stakeholders

• Inability to capitalize on existing

information assets throughout

enterprise

• Silver tsunami – key knowledge

leaders are retiring

• Younger generations work

differently

The Problem


Potential Result: Cost Overruns

+ 85% of projects go over budget+ Transportation

– 258 megaprojects in 20 countries• 9 out 10 cost overruns• 28% higher

+ Power Dam projects – 65 countries

• 90% higher

+ IT Projects– 27% higher

Source: Oxford University


Modern Day Budget Busting Projects

Source: https://podio.com/site/budget-busters

• Original Budget: $95,574,000

• Final Cost: $306,000,000

• % Over Budget: 220%

• Years Past Deadline: 0

• Original Budget: $36,750,000,000

• Final Cost: $105,000,000,000



• Original Budget: $4,486,944,000

• Final Cost: $16,396,041,200




Even the Best Laid Plans…

1. Initiate 2. Plan 3. Execute4. Monitor & Control

5. Close

• Define

preliminary

schedule,

estimate cost

and risk

• Develop project

charter

• Plan resources

• Define detailed

project

schedule,

estimate cost

and risk

• Develop project

management

plan

• Secure

resources

• Conduct kick-off

• Perform project

work

• Manage scope

• Manage

schedule

• Manage costs

• Manage risks

• Manage

stakeholders

and project

team

• Perform

administrative

closure

• Release project

resources

• Siloed and

disconnected

data sources

• Delayed process

insight and

communication

• Delayed digital

hand off

• Limited IP Reuse

• Difficulty

differentiating

your firm


The Solution: Enterprise Content Management and

Collaboration

Engineering / Project

Development / Design

Manufacturing / Production

/ Construction

Aftermarket Sales & Service /

Digital Handoff

1

5

Operations / Maintenance /

Project Management

4

3

2

Account Management

• Content Management –

Single, secure storage location

• Enterprise Portal –

Aggregate data and insights

from multiple sources

• Business Process

Management –

Route content to project

constituents for review

• Subscription Notifications –

Proactively track and manage

project content

• Enterprise Search –

Find and share relevant content

regardless of storage location

Solution Components

Secure

Sharing &

Collaboration


Enterprise Information Portal for

Project Management

Cracking the Code of Managing The Chaos Of Everyday Project

Management


Enterprise Information Portal for Project Management:

Overview

Single, Secure Location for Project Information• Access status reports, schedules, safety plans, etc.

• Revisioning ensures content accuracy

Aggregate Data from Multiple Sources • Single view of content from critical systems

Mobile-Ready • Utilize the portal on smartphones and tablets both on-line

and off-line

Easy and Intuitive • Intuitively access content from a single page

• Personalized experiences and in-context contribution


Bringing Together Enterprise Application Data

and Assets

JSP

JSR-286

REST API

Oracle BPM/SOA

Oracle ADF


A Solution for Key Project Stakeholders

CIO

COO

Customer Project Executive

Procurement

Executive


COOIncrease Workforce Effectiveness

Business Problem• How do I make my workforce more effective?

Solution• Leverage IP reuse by providing access to project assets from a single source of truth

coupled with intuitive methods to access and share content.

Drag and Drop Documents to the PortalPersonalized Content


CIO

Reduce IT Costs

Business Problem• How do I create a single source of truth across multiple content repositories associated

with project-based information tools.

Solution• Utilize a single solution that incorporates content, collaboration, and standards-based

integrations with ERP, project scheduling and other systems

Traditional Content Management

• Primavera

• E-Business Suite

• Siebel

• PeopleSoft

• SharePoint/WebCenter Portal

• Application Dashboards

• Intranets/Extranets

• Other Applications (e.g. .Net, PHP)

Enterprise Applications Custom Applications

• Content & Records Management

• Capture and Imaging

• Content-Driven Workflows

• Microsoft Office Integration

WebCenter Content

• JD Edwards

• Documaker

• Fusion Apps


Customer

Gain Project Insight Regardless of Time, Space or Device

Business Problem• How do I access critical project information anytime from anywhere?

Solution• Provide clients with easy access to relevant project-based information through a mobile-

ready, personalized portal.


Project Executive

Grow Revenues while Improving Project Quality and Safety

Business Problem• How do I differentiate my company while increasing overall project quality and safety

through knowledge sharing?

Solution• Intuitive portal requires almost no training and enhances info sharing through real-time

collaboration.

Quick access to

relevant content

through links and

search

Collaborate with

others inside the

Portal


Procurement Executive

Provide an Enterprise View to Procurement

Business Problem• How can I get an enterprise view of the overall company procurement process to prevent

delayed projects and higher material cost?

Solution• Dashboards on the portal featuring event-triggered notifications as well as view into

company-wide contracts/prices from vendors.

Role and group-

based notifications

Dashboards for

key metrics


Demonstration


Project Management


Demonstration: What You Will See

+ Project Executive– Portfolio dashboard

– In-context collaboration

– Alerts

– Creating a new project

+ What you won’t see…– Switching between

many applications

– Creating new projects

from scratch


Value-Add Benefits Summary

Enhance Margins

Standardize on one system of recordReduce Corporate Risks and IT Costs

Increase workforce effectiveness by transforming project data into actionable insightsWork Smarter

Enhance project margins through IP reuse and real-time collaboration.

Improve project quality and safety by providing remote access to a single source of truth

Improve Project Safety & Quality


Oracle WebCenter Overview


Project Management


Oracle WebCenter

Connecting People, Processes and Information


Oracle WebCenter ContentUnified and Integrated Content Management

High Values Features and ServicesNotes / Domino

3rd Party

File Systems

Business

Intelligence

Identity Mgmt

Application

Grid

SOA, BPM, JDev

Oracle DatabaseSecureFiles, AuditVault,

Database Vault, RAC

3rd PartyDatabase, File System

Core Content Services

FUSION

MIDDLE

WARE

A

D

A

P

T

E

R

S

ArchivingCapture Web Content Imaging

Digital Assets Document Rights Records

Oracle Enterprise Content Management

Portal

ConnectorsOOTB

Web AppsMobile

Delivery

Desktop &

Office

Integrations

Application

Connectors


A Portal View into Business Applications

Information Hub

WebCenter Portal

Proposals

Project Documents

Quality

FinancialsSchedule

Estimates

Safety


WebCenter as the Foundation for Enterprise

Project Management

Lead to Contract

Knowledge EnterpriseSingle Version of ‘Big Data’ Deeper ‘unanticipated’ Insight

Win More Work Deliver Better Projects

Be more Informed

Improved Client Experience

Project & Construction

ExecutionDigital Handover

The Social EnterpriseConnect & Collaborate

The Digital ProjectProject Information

Management

Improved Bidding Automate O&M Details


Next Steps: FREE Executive Assessment

+ Executive, 1 on 1 Discussion– Summary of systems in place today

– Review process to access project-related information

– Discuss overall business challenges

– Understand your strengths, limitations and risks around making systems and knowledge more accessible

+ 1 Page, High-Level Recommendations – Actionable, objective recommendations based on industry

best practices, customer successes, and user insight

Contact Cole Directly!

952-465-3454

[email protected]

mailto:[email protected]


Questions?


twitter: @FishbowlE20

facebook: facebook.com/fishbowlsolutions

linkedIn: join our WebCenter Content & WebCenter Portal groups

web: fishbowlsolutions.com email: [email protected]

phone: +1.952.465.3400 blog: cfour.fishbowlsolutions.com

Contact Us to Learn More

cracking the code of managing the chaos of everyday project management

Technology

needs of project

project assets documents

project management processes

entire project cost

closed business

enterprise information

ebusiness suite

necessary information